Commissioners Court Special Meeting

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Meeting Date:	12/20/2021
Construction Contract with C-A Native Contractors Inc.
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Information

Subject:

Discussion and possible action to approve a construction contract with C-A Native Contractors, Inc. for the building relocation project for the Laredo and Lobo Tower Sites in an amount not to exceed $173,142.50 and to approve by order an exemption under the Texas Local Government Code; Section 262.024 (Discretionary Exemptions)(a)(7) sole source by using AEP approved vendors and to further authorize the Civil Legal Department to execute a construction contract and any other matters incident thereto [Requested by Civil Legal Department; Account #1001-1130-001-431007-010 (Operational Reserve) and #1001-1130-001-470000 (Capital Outlay)]

Issue: Under the current System Purchase Agreement between Webb County and Motorola, these tower and site improvements are the responsibility of Webb County.

Solution: Use AEP approved vendors, AEP shelters are being transferred over to Webb County. Three (3) price proposals were secured from AEP approved vendors. Recommendation to award to the lowest bidder.

Results: Proceed with awarded vendor to initiate the removal, transportation and installation of two (2) AEP shelters for tower sites at both Laredo and Lobo locations pursuant to Systems Purchase Agreement approved by Commissioners Court on October 26, 2020.

Background:

The Sheriff's Office is in need of a new Communication System to perform its constitutional duties to serve and protect the constituents of Webb County, other Webb County law enforcement agencies will also benefit from these communication improvements.

A Systems Purchase Agreement was approved between Webb County and Motorola on 10/26/2020. Out of the five (5) tower sites (TS), two locations required shelters to house Webb County equipment tied to each TS. Both AEP Lobo and AEP Calton TS locations are included in the scope of work, AEP is donating the shelters but require Webb County to cover the cost of removal, transportation and installation to include all other construction costs involved. Only AEP approved vendors were permitted to submit price proposals. Three (3) price proposals ranging from $216,000.00 to $173,142.50 were secured.

Staff recommends the low bidder to secure best price and use of approved vendor under AEP. Plans and specifications were prepared by AEP engineers.

Previous Court Action:

Systems Purchase agreement approved by Commissioners Court on 10/26/2020

Fiscal Impact

Budget Account Number:	1001-1130-001-431007
Funding Source:	Operational Reserve
Balance:	$398,555.00
Financial Impact:
Account No. 1001-1130-001-431007-010 (Operational Reserve) Available Balance: $398,555.00 Account No. 1001-1130-001-470000 (Capital Outlay) Available Balance: TBD

Attachments
AEP Building Relocates
Proposal- Sinton Uvalde Laredo & Lobo Telecom Project
2021 Sinton Uvalde Lobo Laredo Shelter Relos
Webb County Responsibilities