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Meeting Date:	03/28/2022
Alsay, Inc. Release of Retainage for Mirando Water Well Project Phase 2
Submitted for:	Tanya Sanchez	Submitted By:	Tanya Sanchez
Department:	Water Utilities

Subject:

Discussion and possible action to approve the closeout and release of 10% retainage in the amount of $64,455.86 to Alsay, Inc for the construction of two water wells for the Texas Department of Agriculture Mirando Water Well Project No. 7219095 Phase 2 and authorizing immediate release of checks upon approval, and authorizing the County Judge to sign all relevant documents thereto; and any other matters incident thereto. [Requested by James Flores, Economic Development Director; Accounts #3523-20600 and #1001-206000]

Issue: Water wells have been constructed.

Solution: Commissioners Court approves the release of retainage to Alsay, Inc.

Result: Alsay will be paid for services rendered.

Background:

Grant funds were awarded by the Texas Department of Agriculture - Colonia Fund Construction for water system improvements in Mirando City in the amount of One Million Dollars ($1,000,000.00) and Two Hundred Thousand ($200,000) coming from Match Funds.

Previous Court Action:

On July 26, 2021 Commissioner Court awarded Invitation to Bid No. 2021-011 “Mirando City Water Well Project-Phase II” to the sole bidder Alsay, Inc. for base bid totaling $366,860.00, subject to approval of this contract by Texas Commission for Environmental Quality (T.C.E.Q.), to drill and complete Mirando City water well No. 4, and expressly made subject to water well No. 4, certified of producing a minimal acceptable water flow rate of thirty-five gallons per minute (g.p.m.), as certified by the project engineer and approval by (T.C.E.Q.) If Water Well No. 4, is not capable of producing the minimal water flow rate, then in that event, Webb County shall have the right to exercise Option “A”, to drill one (1) additional water well by using Option “A”/Alternative bid No. five (5), and adding an additional contract amount of $275,740.00 for a total possible total award amount of $642,600.00 (Base Bid (Well #1) + Option “A” Alternative Bid for Well #2). Option “A” will only be used if water well No. 4, meet the minimal 35 g.p.m. water flow rate and/or T.C.E.Q., requirements. In such event, Webb County, reserves the right to determine if g.p.m. water flow rate produced by well #4 is sufficient then in that event Option “A”/Alternative bid for well #5 ($275,740.00) will not be required and authorizing the Webb County Judge to execute and sign all relevant documents of the construction contract contingent upon final approval by TCEQ and any other matters incident thereto.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
N/A