Commissioners Court Meeting

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Meeting Date:	10/11/2022
Vendor Payment
Submitted for:	Araceli Solis	Submitted By:	Araceli Solis
Department:	Fire Suppression & EMS Services

Subject:

Discussion and possible action to approve an exception to Webb County Purchasing Policies and Procedures and authorize Webb County to make payment in the amount of $33,910.90 to Cervantes Truck Center, Inc. (Vendor 7705); and any other matters incident thereto. [Account #1001-3140-001-443000-075 (Repairs & Maintenance Vehicles)]

Issue: Unit 5804 was taken to Cervantes Truck Center at the behest of Road & Bridge for diagnosis and repair, mid-July, 2022. Dismantling of unit was necessary for proper diagnosis of numerous codes and other repairs greatly needed, eventually an engine overhaul was required to remediate mechanical issues. Vendor diagnosed and proceeded with repairs in a timely manner. Vendor provided 2 quotes totaling $33,910.90, a line item transfer was sought and approved by Commissioners Court on 9/12/2022. After the transfer a requisition was submitted for a PO, but Purchasing Department advised that since work had commenced on Unit the requisition would be denied, and to proceed through a General Request for Payment.

Solution: Requesting for the court to approve an exception to Webb County Purchasing Policies and Procedures and authorize payment in the amount of $33,910.90 to Cervantes Truck Center, Inc.

Result: Court approval will allow payment to be issued to vendor for services received.

Background:

Line item transfer approval for repair of Unit 5804, 9/12/2022.

Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Cervantes Quote- $14000
Cervantes Quote- $19000
Purchasing Email regarding payment
Agenda item- Line item transfer Unit 5804