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Meeting Date:	10/11/2022
Waukesha-Pearce Industries, LLC for Generator Installation - Former HEB Bldg.
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve a construction contract between Webb County and Waukesha-Pearce Industries, LLC (WPI) (Buy-Board Cooperative Contract #657-21) for the delivery, setup, installation and startup of two (2) industrial size 500 Kw Generac MD0500 Diesel Generators and transfer switches for the Sheriff’s Administrative Building located at 1002 Farragut Street (former HEB Building) in an amount not to exceed $485,067.00, pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the transfer of funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling) and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling]

Issue: The new Sheriff’s Administrative Building which will also include an emergency operation center and a 911 dispatch center requires industrial size diesel generators for backup power. Initially, a change order was requested from the General Contractor (GC) for this scope of work. Proposed price exceeded the 25% cap on change orders permitted by law. Change order proposed by Contracted totaled $924,912.80. The Purchasing Agent was directed to seek cooperative pricing for this scope of work.

Solution: Consideration to approve the proposed cooperative buy-board pricing submitted by Waukesha Pearce Industries, LLC. Price proposal is approximately 52% less than GC proposed price. Price proposal by WPI includes performance and payment bond cost, as well as 900 gallons of fuel, & concrete pads. Estimated lead time on equipment delivery is 42-44 weeks.

Result: If approved, order will be placed contingent upon a fully executed contract between WPI and Webb County.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	3905-7230-001-474501
Funding Source:	Construction in Prog
Balance:	$485,067.00
Financial Impact:
TRANSFER FROM: 1001-1130-001-431007-010 (Operational Reserve) $485,067.00 TRANSFER TO: 3905-7230-001-474501-002 (Construction in progress) $485,067.00

Attachments
BuyBoard-WebbCo. Sheriff's-HEB Renovation Generator