Commissioners Court Meeting

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Meeting Date:	02/13/2023
Award RFP 2023-004 ARPA Project No. 21 Preservation of Historical Case Files for District Clerk's Office
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award Request for Proposal (RFP) 2023-004 ARPA Project No. 21 "Preservation of Historical Case Files and Mold Remediation for Civil Docket Files for the Webb County District Clerk's Office" to the sole respondent Kofile Technologies, Inc., in accordance with Texas Procurement Laws and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize General Counsel to negotiate the terms and conditions of the agreement and any other matters incident thereto. [ARPA funds]

Issue: Webb County Commissioners Court approved this project to be funded under the American Rescue Plan Act. Only one proposal was submitted in response to the RFP solicitation.

Solution: Award RFP to sole proposer, Kofile Technologies, Inc., this company has been contracted in the past by Webb County and has extensive experience working with government entities in the preservation of records and related services.

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services agreement to include any federal contract provisions required.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	ARPA
Balance:	TBD
Financial Impact:
ARPA approved project

Attachments
Kofile Technologies Inc.
Kofile Email