Commissioners Court Meeting
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Meeting Date:
02/13/2023
Award RFP 2023-001 Jail Security Camera Upgrade Project
Submitted for:
Joe Lopez
Submitted By:
Joe Lopez
Department:
Purchasing
Subject:
Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-001 “Jail Security Camera Upgrade Project” to the highest-ranking respondent, Audio Dynamics Inc. in an amount not to exceed $127,717.00 in accordance with the State of Texas Local Government Code §262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to authorize the transfer out of funds from 1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay) to 1001-4070-001-470000 (General Fund-Sheriff Jail-Administration-Capital Outlay and to further authorize General Counsel to execute the equipment and installation contract and any other matters incident thereto.
[Account #1001-4070-001-470000 (General Fund-Sheriff Jail-Administration-Capital Outlay]
Supplier
Rank
Score
System Proposed
Proposer
Installation Capability
Ongoing Support Capability
Quality of RFP Response
Proposer's Project Plan/Schedule
Cost
100
20.00
10.00
5.00
15.00
5.00
25.00
20.00
Audio Dynamics, Inc.
1
82.33
17.33
8.00
4.00
12.00
4.00
18.33
18.67
Novastar Communications
2
68.00
10.67
8.00
4.33
12.00
2.33
13.33
17.33
Cornerstone Detention Products
3
64.67
13.33
7.33
3.33
9.00
3.33
15.00
13.33
M1 Network, Inc.
4
63.67
10.67
7.33
3.67
9.00
3.33
15.00
14.67
Sydaptic, Inc.
5
62.67
8.00
8.00
4.00
11.00
3.67
20.00
8.00
Montgomery Technology Systems
6
58.33
13.33
7.33
3.67
9.00
3.33
15.00
6.67
DFW Security
7
57.67
13.33
6.00
3.33
11.00
2.33
15.00
6.67
Texas State Alarm
8
56.67
9.33
6.67
3.33
8.00
2.67
13.33
13.33
Skyangel Guard Corporation
9
55.67
12.00
6.00
2.67
7.00
3.33
16.67
8.00
Telepro Communications
10
42.67
6.67
4.67
3.33
7.00
2 .67
11.67
6.67
Superior Alarms
11
41.67
6.67
4.67
3.33
10.00
1.67
10.00
5.33
Issue:
The Webb County Sheriff’s Office needs new Jail Security Cameras to replace obsolete camera equipment, increase storage / recording capacity, and to enhance the current limitation of coverage. This project was requested by the Sheriff’s Office during the budget process for FY 22 – 23.
Solution:
All respondents were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent.
Result:
If approved, authorize General Counsel to execute the equipment and installation contract for the awarded sum.
Background:
N/A
Previous Court Action:
Fiscal Impact
Budget Account Number:
1001-4070-001-470000
Funding Source:
Capital Outlay
Balance:
$128,000.00
Financial Impact:
Transfer from:
1001-1130-001-470000
General Fund Reserve - Capital Outlay
$128,000.00
Transfer to:
1001-4070-001-470000-001
Jail Division - Capital Outlay
$128,000.00
Attachments
Evaluation Summary RFP 2023-001
Audio Dynamics Inc.
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