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Meeting Date:	02/27/2023
Approval for Mail Meter Equipment Service Agreement with FP Mailing Solutions
Submitted for:	Mary Serna	Submitted By:	Mary Serna
Department:	Justice Of The Peace Pct 2 Pl 1

Subject:

Discussion and possible action to approve a Sixty-Seven (67) month agreement between Webb County and FP Mailing Solutions (Buy-Board Contract #656-21) for postal mailing services for a total service fee of $42.30 per month (with a shipping cost of $30) plus usage in a quarterly billing period, pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the execution of customer agreement and any other matters incident thereto. [Account #1001-2160-001-456005 (Postage Account)]

Issue: We are a high-traffic business office for civil and traffic matters. We need a postage meter in our office to be more efficient with our time. The old route requires requesting a paper check, staff time to drive downtown to pick up the paper check, and then drive to the post office, standing in line to buy postage (up to an hour wait), and going back downtown to drop off the original receipt of purchase. This agreement may be canceled in writing by Webb County if no appropriation of funds is approved prior to each new fiscal year within the term of the agreement (non-appropriation agreement included).

Solution: Authorization from the Commissioners Court to Execute the FP Customer Agreement (attachments) for a postage meter service with electronic quarterly billing.

Result: Mail meter equipment in the office will add value to our customer service and timely mail service to constituents.

Background:

n/a

Previous Court Action:

n/a

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/a

Attachments
FP-Agreement with addendum
office.stats.Sample