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Meeting Date:	02/27/2023
Compu-data for District Clerk
Submitted for:	Fortunato Paredes	Submitted By:	Nohely Flores
Department:	Civil Legal Division

Subject:

Discussion and possible action to enter into a seven month (February 27, 2023 through September 27, 2023) scanning (imaging), digitizing, and indexing agreement with COMPU-DATA involving 558 docket books (725,000 images) belonging to the Webb County District Clerk’s Office in the amount of SEVENTY-THREE THOUSAND FIVE HUNDRED SIXTY-FIVE DOLLARS ($73,565.00), which includes a one year Virtual File Room Software subscription service to access said images, authorizing the County Judge to execute all relevant documents, and any matters incident thereto. [Account #2011-2290-001-460105 (Minor Tools & Apparatus)]

Issue: Webb County Clerk is seeking to have approximately 558 docket books scanned, digitized, and uploaded onto a Virtual File Room to be accessed by the District Clerk’s Office through its Virtual File Room Software subscription agreement with COMPU-DATA, which will be at on cost for a one year period.

Solution: Obtain the Commissioners’ Court approval to allow Webb County Clerk to have its Docket Books scanned, digitized, indexed with the docket book images uploaded onto a virtual file room accessible by the District Clerk’s Office.

Result: Allows Docket Books to be scanned and uploaded onto a Virtual File Room to be accessible by the District Clerk’s Office.

Background:

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Previous Court Action:

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Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
agreement