Commissioners Court Meeting

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Meeting Date:	03/27/2023
CAP Fleet (Buy-Board 698-23)
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize the Purchasing Agent to contract with CAP Fleet (Buy-Board #698-23) to order remaining law enforcement equipment for leased units replacing County owned units exceeding the required criteria as previously approved by Commissioners Court in an amount not to exceed the Contingency Budgets allocated for this purpose and in accordance with the Texas Local Government Code; §271.101 & §271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto.

Issue: Commissioners Court approved the replacement of all police units exceeding 90,000 miles and/or ten (10) years or older. The current outfitter has shut down operations effective March 31, 2023, and a new vendor is needed to continue with the outfitting of all previously approved vehicles for replacement through the leasing program.

Solution: Authorize the use of a CAP Fleet, an experienced outfitter that has performed these services for multiple Counties and Cities across the State of Texas. Vendor has a multiple cooperative contracts and their service stations are located in both Belton and Houston, Texas.

Result: Order the required police equipment in anticipation of leased vehicles being delivered to outfitter and current ones in place.

Background:

Established in 2010 in Temple, TX.
75+ Total Employees
40+ Certified Technicians
3 Dedicated Mobile Technicians strategically placed within the state of Texas
8 Sales Representatives
4 of our Sales Representatives have direct law enforcement experience including police chief.
125+ years of experience in law enforcement.
150+ years of experience in upfitting vehicles.
Lifetime Warranty with a 50+ check quality control program
Over 250,000 sq. ft. facility

As of today, CAP Fleet has built over 15,000 law enforcement vehicles in the last 10 years in their facilities across the state.

65,000 sq. ft. shop in Belton, TX
60,000 sq. ft. shop in Houston, TX

125,000 sq. ft. production facility in Caldwell, TX

Previous Court Action:

Approvals on vehicle replacements and Funding allocations completed.

Fiscal Impact

Budget Account Number:	3015
Funding Source:	Contingency Reserve
Balance:	$500,000.00
Financial Impact:
Funding already in place. Via a GCC finance agreement. 3015 Contingency Funds/ multiple accounts per law enforcement agency.