Commissioners Court Meeting

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Meeting Date:	04/11/2023
Wellness Funds
Submitted for:	Maria Chavez	Submitted By:	Maria Chavez
Department:	Risk Management

Subject:

Discussion and possible action to approve, and apply AETNA Wellness Funds received and approved by the Court on April 12, 2021, to pay a supplement to 3 Risk Management Employees who are rotating through the Wellness/Clinical Operations Program and serve as Certified Red Cross Instructors in Cardio-Pulmonary Resuscitation, First Aid, and the use of the Automatic External Defibrillator. The employees rotate through the clinic to maintain their clinical skills and serve as County wide instructors, as well as pursuing to be certified as First Responders aiding in providing their expertise as Licensed Texas Multi-Line Adjusters (Texas Department of Insurance) while responding to aid in the repairs of all Webb County Assets in conjunction with Building Maintenance. Said integration will allow Risk Management to work in tandem with emergency services and Building Maintenance allowing for quicker response to repair and or address safety concerns, as well as providing emergency first aid to all teams responding to damage control/repair should they be needed. The described duties are outside the job function description of their duties. [Account #6100-1090-001-410030 (Incentive Pay)]

Issue: A Webb County Medical and Wellness Clinic was approved by the Court with a focus to provide accessible basic health care for all enrolled employees and their dependents. The clinic has seen unprecedented growth with the addition of a medical office assistant, phlebotomy services, and integration of additional services available to all Webb County Employees. The use of Risk Management Personnel merge and integrate multiple functions as the specialized knowledge of claim adjusting, first aid, cardio-pulmonary Resuscitation, claims processing, and in depth knowledge to address safety concerns enhance the response to address critical issues in protecting county assets. The clinic and the use of Risk Management Staff assist in the cost savings plan of the County as all processes are in house with no need to transport, hire, and or bring in specialized personnel. A respectful request is made to the Court for continued support and approval to continue to direct, and enhance services utilizing existing staff as new protocols/programs are initiated and continued growth is expected.

Solution: Approve the supplemental pay to Slot #2461 and Slot #2147 in the amount of $2,500.00 and Slot #3005 in the amount of $3,000.00. The Risk Management Staff annotated will serve the duality of their job duties and serve the clinic, serve as instructors, and serve as the cadre of emergency response to adjust claims as needed in the field in support of Building Maintenance. Approval of supplemental pay to the three positions will have no impact on the general fund as these funds were allocated by AETNA, our health insurance carrier, and accepted by the court for the specific intended purpose of managing and enhancing services to the clinic and all Webb County Employees and their dependents enrolled in our health plan. The court also authorized the County Auditor to establish a ledger account to monitor and certify all funds allocated. The County Auditor has certified the availability of these funds as previously received and approved by the court for this purpose.

Result: The approval of the supplemental pay will allow Risk Management Staff to continue to manage, direct, sustain, and support the clinic and field operations with enhanced programs for the benefit of all Webb County Employees. The focus is to use existing resources with no impact on the general fund as all funds are through the AETNA Wellness Program with the support of the Court.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	6100-1090-001
Funding Source:	410030
Balance:	$23,920.20
Financial Impact:
No financial impact to the general fund.