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Meeting Date:	06/12/2023
Solicitations for Annual Contracts FY 23-24
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following annual contracts for fiscal year 2023-2024, and to further authorize the Webb County Judge to execute all independent contractor and vendor agreements and any other matters incident thereto.

Annual Contract for Auto Parts
Annual Contract for Electrical Supplies
2 Year - Annual Contract for Fire Alarm Monitoring, Inspection & Maintenance Services
2 Year - Annual Contract for Generator Maintenance and Repair Services
Annual Contract for Janitorial Supplies
Annual Contract for Machine Shop Repairs
Annual Contract for Master Electrician
Annual Contract for Mechanical, Electrical & Transmission Repairs for vehicles
Annual Contract for Milk, Bread, Tortillas & Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Outdoor Advertising
Annual Contract for Paint and Body Work for vehicles
Annual Contract for Pharmaceutical Supplies
Annual Contract for Plumbing
Annual Contract for Processed Foods
Annual Contract for Produce Foods
Annual Contract for Refuse Collection
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals

Issue: Current annual contracts are set to expire on September 30, 2023.

Solution: Authorize the Purchasing Agent to solicit formal bids for upcoming annual contracts effective October 1, 2023.

Result: Annual contracts will provide fixed pricing for County departments to utilize when needed through the course of the fiscal year with vendors that have met the competitive bidding requirements.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
Expenditures and account usage will be limited to availability of funds via approved budgets for FY 2023-2024.