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Meeting Date:	06/12/2023
Courthouse Video Audio Equipment - Streaming
Submitted for:	Webb PIO	Submitted By:	Berenice Rodriguez
Department:	Public Information Office

Subject:

Presentation by Ms. Brandy Johnson from BIS Digital regarding Webb County Courthouse Video and Audio Equipment as requested by the court on May 22, 2023, to further clarify item #27 approved by Commissioners Court on May 22, 2023. The proposal included accepting the rankings and awarding the equipment portion of RFP 2023-007 ARPA Project No. 16 “Webb County Courthouse Video and Audio Equipment” to the highest ranking company BIS Digital in accordance with the Texas Procurement Laws and with the Code of Federal Regulations §200.318 - §200.37 (General Procurement Standards) and authorized General Counsel to execute the contract for the awarded sum in an amount not to exceed $180,894.69 to include optional annual support plans as listed below. [Fund #2703-5205]

Issue: The Commissioners Court previously approved and awarded BIS Digital the above-referenced project; however, the court requested BIS Digital to be present in the next Commissioners Court meeting.

Solution: By having BIS account Manager present, court members will have the opportunity to directly engage with the company’s expert and gain a deeper understanding of their services, capabilities, and any issues raised.

Result: Proceed with the award for ARPA Project No. 16 “Webb County Courthouse Video and Audio Equipment.”

Background:

N/A

Previous Court Action:

On May 22, 2023; item no. 27, Commissioners Court awarded the equipment portion of RFP 2023-007 ARPA Project No. 16 "Webb County Courthouse Video and Audio Equipment" to the highest-ranking company, BIS Digital Inc.

Fiscal Impact

Budget Account Number:	2703-5205
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A