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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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1. |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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2. |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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| COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; GF#2475 Operation Lone Star]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2475-3010-001-470000 |
Capital Outlay |
$1,663,165.70 |
($181,830.59) |
$190,995.47 |
$9,164.88 |
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2475-3010-001-460105-015 |
Minor Tools |
$11,710.00 |
($7,685.00) |
$29,053.00 |
$21,368.00 |
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2475-3010-001-461000 |
Materials & Supplies |
$10,000.00 |
($3,010.00) |
$3,010 |
-0- |
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2475-3010-001-462605 |
Fuel |
$25,000.00 |
($24,000.00) |
$25,000.00 |
$1,000.00 |
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2475-3010-001-441805 |
Internet Services |
$3,656.25 |
($3,656.00) |
$3,656.25 |
$0.25 |
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$220,181.59 |
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| To: |
2475-3010-001-413000 |
Overtime |
$1,207,613.54 |
$178,640.00 |
$122,444.92 |
$301,084.92 |
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2475-3010-001-422000 |
FICA |
$92,382.79 |
$13,668.00 |
$9,367.56 |
$23,035.56 |
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2475-3010-001-423000 |
Retirement |
$157,028.82 |
$23,225.00 |
$15,918.94 |
$39,143.94 |
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2475-3010-001-425000 |
Unemployment |
$6,163.83 |
$913.00 |
$6,812.11 |
$7,725.11 |
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2475-3010-001-426000 |
Workers' Comp. |
$25,240.22 |
$3,735.59 |
$2,560.12 |
$6,295.71 |
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$220,181.59 |
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Issue: A no-cost budget adjustment was approved by the state agency on 7/24/2023.
Solution: Request a line item transfer.
Result: The grant funds will be available to be utilized for needed border security operations. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within State Forfeiture Funds. [Requested by Sheriff Martin Cuellar]
Issue: Funding needed to cover fringe benefits from overtime worked under the following USM, ICE, OCDETF, & LBSP for FY 2023.
Solution: Transfer of funds to Workers Comp account.
Result: Funds will be available to cover Fringe Benefits. Click to View |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Federal Forfeiture Funds. [Requested by Sheriff Martin Cuellar]
Issue: Funds needed to purchase promotional items, crime prevention signs, and supplies.
Solution: Transfer of funds to correct accounts.
Result: Funding will be available to proceed with purchases. Click to View |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within State Forfeiture Funds. [Requested by Sheriff Martin Cuellar]
Issue: Funding needed in Investigation Expenditure Account.
Solution: Transfer funds to mentioned account.
Result: The transfer of funds will cover current and future payments. Click to View |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (supplemental budget transfers) within Grant funds. [Requested by Community Action Agency]
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Acct. Number |
Request |
Current |
Request |
End Bal. |
| From: |
2661-7110-521-443000-020 |
Repair & Maint. Bldg. |
$7,500 |
$5,000 |
$2,500 |
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2661-7110-521-443000-035 |
Repair & Maint. Equip. |
$6,300 |
$5,000 |
$1,300 |
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$10,000 |
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2661-7110-521-462605 |
Fuel & Oil |
$3,415.13 |
$10,000 |
$13,415.13 |
Issue: A budget amendment is necessary due to the low balance in the fuel and oil account.
Solution: Commissioners court approval of the budget amendment.
Result: Proceeds will allow for the continuance of rural transportation services for Webb County rural areas. Click to View |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to readopt the Title VI 1964 Civil Rights Plan (Title VI) for year 2023 as required by the federal government. The submittal and re-adoption of the Title VI Plan incorporates a Limited English Proficiency Plan (LEP) into the Federal Transit Administration (FTA) Region Office; This Title VI plan has and/or shall be presented for review and approval by the Webb County CAA Advisory Board and Texas Department of Transportation. [Requested by Roberto Martinez, Director Webb County El-Aguila Rural Transportation Dept. There will be no impact to the General Fund]
Issue: FTA requires that every three (3) years transit systems receiving federal financial assistance to update their Title VI Plan (LEP included) in the form of a revised Title VI circular to grant recipients, which requires careful evaluation of the impact of proposed services and fare changes on minority riders.
Solution: Obtain approval and re-adoption of the Title VI requirements by the respective designated board/court, and submit the newly re-adopted Title VI Program/LEP Plan to FTA to continue grant funding for El Aguila.
Result: Compliance with FTA with proper documentation fully executed with approvals that secures grant funding for the next three years. Click to View |
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b. |
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Discussion and possible action to enter into a One (1) year (September 1, 2023 through August 31, 2024) non-financial senior job skills training program agreement by and between Webb County (“Host Agency”) and AARP Foundation Senior Community Service Employment Agency Program, to provide job training to senior citizen volunteers at NO COST to Webb County, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Dr. Pedro Alfaro, Webb County Risk Management Administrator] Click to View |
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c. |
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Discussion and possible action to enter into an addendum to the Lease and Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Clerk's Office for one (1) Toshiba E-Studio KIP 660 2 Roll Digital Copier, at a cost of Four Thousand One Hundred Eight Dollars and Seventy-One Cents ($4,108.71) per quarter which will be incorporated into the Master Agreement with Toshiba Business Solutions Agreement Number 1579483-000, subject to commissioners court annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Margie Ibarra, Webb County Clerk; Account #1001-3010-001-443000-035] Click to View |
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d. |
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Discussion and possible action to enter into a Memorandum of Understanding with Texas A&M International for an internship program to promote quality public administration education and training for Criminal Justice and Sociology majors for the term beginning August 1, 2023 and ending May 31, 2024 and authorizing the County Judge to sign all relevant documents. No Impact to the General Fund. [Requested by Webb County Risk Management Department]
Issue: Webb County provides law enforcement and various social services to county residents by which student interns will be afforded the opportunity for meaningful work experience with the county which may prepare them for positions in the fields fo their selected program of study.
Result: Texas A&M International intern will gain meaningful work experience in their field of study.
Solution: At no financial cost, Webb County will provide Texas A&M International interns with meaningful county administrative work experience. Click to View |
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e. |
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Discussion and possible action to enter into a Two (2) year (September 1, 2023 through August 31, 2025) Non-financial Inter-local Agreement for E9-1-1 Public Safety Answering Point Services with the City of Laredo as administrator for South Texas Development Council (STDC) which is a regional planning commission. Webb County is a local government that operates Public Answering Points (PSAP) and assists in implementing the strategic plan as approved by the commission, there will not be an impact on the county budget, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Click to View |
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f. |
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Discussion and possible action to enter into an amendment to the Inter-Governmental Service Agreement (IGSA)70DCR18DIG00004 in which ICE has adjusted the funds paid to CoreCivic (the owner of the Webb County Detention Center, in Laredo, TX) and entering into a de-obligation agreement 70CDCR22FIGR00099 for excess funds in the total net amount of -$889,427; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund. [Requested by the Webb County Sheriffs' Office, WCDC Account #1001-209250-180] Click to View |
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g. |
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Discussion and possible action for Webb County to ratify the approval of a minor boundary modification for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by Zuco Mineral and Development, LTD., (Owner/Landlord/Lessor), & Crane Worldwide Logistics, LLC., (Lessee/Tenant) and the City of Laredo by adding Lot Number 1, Block 1, Diamond Subdivision, Laredo, Webb County, Texas and commonly known as 6110 Bob Bullock Loop, Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Zuco Mineral and Development, LTD.,/Crane Worldwide Logistics, LLC./City of Laredo (No Financial Impact)] Click to View |
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h. |
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Discussion and possible action to approve a usage driven minor boundary modification for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by Bruni Supply Chain Solutions, Inc., as (Lessee-Tenant) and Lightning II., LLC., (Owner/Landlord) & the City of Laredo by adding Lot Number 2, Block 1, R.M.R. Industrial Park Unit V, Laredo, Webb County, Texas and commonly known as 214 Flecha Lane, Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Bruni Supply Chain Solutions, Inc. - Tenant/Lightning II., LLC.-Owner & City of Laredo (No Financial Impact)] Click to View |
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i. |
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Discussion and possible action to authorize the County Judge to submit a letter to the Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE) authorizing CoreCivic to negotiate an Intergovernmental Service Agreement (IGSA) with ICE for provision of detention and transportation services by CoreCivic at the Laredo Processing Center (ICE RFP of July 20, 2023), subject to final County approval, and any matters incident thereto. [Requested by Martin Cuellar, County Sheriff; No effect on the County budget] Click to View |
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j. |
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Discussion and possible action to enter into amendment no. 1 between Webb County and Anderson-Columbia, Co., Inc., for the Pueblo Nuevo Street Improvement Project to amend Section 30 entitled “Exhibits” by adding the Section 3 contractual provisions to allow for Economic Opportunities for Section 3 Residents and Section 3 Business Concerns to subsection “Exhibit No. 7” entitled “Federal Requirements”, making this Contract subject to the requirements of section 3 of the Housing and Urban Development (HUD) Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The parties to this Contract agree to comply with HUD's regulations in 24 CFR part 75, which implement section 3, as evidenced by their execution of this Contract. Authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by James Flores, Webb County Economic Development Director (No Financial Impact)] Click to View |
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7. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize the release the ten percent (10%) retainage payment in the amount of $9,777.94 to Clayton Homes for a manufactured home purchased under the Self-Help Center Grant Program and authorizing the County Judge to sign any relevant documents and any other matters incident thereto. [Account #2529-206000]
Issue: Commissioners Court approval is required in order to release final retainer payment.
Solution: Place Agenda Item in order to obtain Commissioners Court approval to authorize this payment.
Result: Clayton Homes will receive payment for services rendered. Click to View |
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8. |
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Economic Development |
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a. |
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Discussion and possible action to ratify the submission and authorize the Webb County Commissioners Court to approve a Resolution for the submission of a grant proposal to the Texas Department of Housing and Community Affairs, Office of Colonia Initiatives for the Self Help Center Grant Program for funding in an amount not to exceed $800,000 and authorizing the County Judge to sign all relevant contract documents and any other matters incident thereto. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.
Issue: Additional funds are available through the Texas Department of Housing and Community Affairs. A proposal was required to be submitted by July, 27, 2023 in order to request the available funds. A Resolution is required from the Commissioner's Court in addition to the proposal.
Solution: Obtain Commissioners Court authorization to Ratify the grant submission and issue the Resolution.
Result: The grant application for additional available funds for the Self-Help Center Program will be Click to View |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective August 14, 2023:
Issue: The employee that was in slot #0016 resigned effective 06/02/2023.
Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.
Result: The filling of slot #0016 will allow the department to run on a full staff if the court grants approval. Click to View |
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c. |
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Discussion and possible action to authorize the resolution and submission of a grant application as developed, written, and submitted by the Webb County Sheriff's Office in collaboration with Economic Development and other Webb County Dept./Offices to the Office of the Governor Homeland Security Grants Division in the amount estimated at $3,800,000 for the Sheriff's Office and up to $1,500,000 for the other Webb County Offices for a total of an estimated $5,300,000 for the FY 2024 Operation Lone Star (OLS) Grant Program. The Sheriff’s Office portion requests grant funding for overtime operations/applicable fringe benefits, equipment/minor tools/software/internet, and supplies while the other Webb County offices/depts.are requesting funding for personnel and overtime; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires no match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Local law enforcement working in international border communities must work within limited budgetary constraints to provide both proactive and responsive law enforcement services while transborder criminal organizations possess unlimited funding to access the latest technology and equipment to avoid detection/disruption of their activities utilizing their proceeds obtained through illegal but highly lucrative drug trafficking and other unlawful enterprises.
Solution: Supplemental grant award to provide supplemental resources to assist in combating illegal drug trafficking and provide enhanced border security for the residents/citizens of Laredo/Webb County.
Result: The Webb County Sheriff’s Office and its sworn officer force will be equipped with needed additional resources. Click to View |
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9. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Click to View |
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10. |
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Purchasing |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. Click to View |
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b. |
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Discussion and possible action to authorize a Thirty-Seven (37) month storage rental agreement between Webb County and Portabull Storage, LLC., for one (1) ground level refrigerated 40’ container for the Webb County Medical Examiner at a rate not to exceed $825.00 per month effective September 1, 2023, through September 30, 2026, and any other matters incident thereto [Account #1001-3100-001-444500 (General Fund-Medical Examiner-Administration-Equipment Rental)]
Issue: The existing 40’ refrigerated container has had reoccurring issues that have become very costly for the Medical Examiner department, unit is currently out of service. Thermo King warranty representatives have been non-responsive and have in the past refused to provide service/inspection to unit.
Solution: Lease a 40’ refrigerated container which will include a tracking device for company to remotely identify temperature fluctuations and system errors, 24/7 service department to monitor temperatures, and Portabull will take care of all service and maintenance if there are any performance issues.
Result: If approved, replace existing unit with a new leased unit that will eliminate costly repairs, downtime and continue to maintain the storage requirements of the Medical Examiner without interruption. Click to View |
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c. |
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Discussion and possible action to authorize the Purchasing Agent to advertise for formal Request for Proposals for Cloud based file management and application software for the Webb County Planning Department pursuant to the Texas Local Government Code; Sec. 262.030. Alternative Competitive Proposal Procedure for Certain Goods and Services and any other matters incident thereto.
Issue: Cloud based file management and application software needed in order to streamline and improve/modernize application submittal, payment, inspection, review and approval process for public services provided by the Webb County Planning Department, including, but not limited to floodplain determination & development permits, public water & sewer, OSSF, electrical services, platting and investigation of environmental complaints.
Solution: Authorize the Purchasing Agent to seek competitive proposals in accordance with the Texas Local Government Code; §262.030. Alternative Competitive Proposal Procedure for Certain Goods and Services.
Result: Proceed with a formal advertisement to secure proposals for scope of work being requested by the Planning department. Return to Commissioners Court with a recommendation for award at a future scheduled public meeting. Click to View |
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11. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve the purchase of the following canine (K-9) in the amount of $8,500 from Pacesetter K9 LLC located in Liberty Hill, Texas with authorization to utilize canine expenditures for purchase and cover any other K-9 related expenses; and any other matters incident thereto. [Account #1001-3010-001-461006 (Canine Expenditures)]
- Dutch Shepherd canine (k-9) named Aza (DOB 11/6/21) for narcotics detection purpose.
Issue: K-9 Ati retired March 24, 2023, from the Webb County Sheriff's Office
Solution: Approval to purchase K-9.
Result: Canine acquired will be used for law enforcement interdiction and detection purposes.
Click to View |
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12. |
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Water Utilities |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective August 14, 2023:
Issue: Position become vacant July 21, 2023.
Solution: Fill vacant position.
Result: The filling of this position will alleviate work overload created by vacancy and allow for efficiency, effectiveness and production of the work within the department and to better serve the needs of the County. Click to View |
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13. |
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Line Item Transfers |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-4070-001-443000-035 |
Repair & Maint. Equip. |
$33,000 |
$38,000 |
$43,174.85 |
$5,174.85 |
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1001-4070-001-454000 |
Advertising |
$10,000 |
$10,000 |
$10,000 |
$0 |
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1001-4070-001-461000 |
Materials & Supplies |
$50,000 |
$5,000 |
$10,059.32 |
$5,059.32 |
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$53,000 |
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| To: |
1001-4070-001-470000 |
Capital Outlay |
$0.00 |
$53,000 |
$0.00 |
$53,000 |
Issue: Funding needed to purchase Oxygen Cylinders for the Webb County Jail in order to be in compliance with the Texas Commission On Jail Standards.
Solution: Transfer funds to Capital Outlay.
Result: Funding will be available to purchase mentioned items. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1040-001-456502 |
Training & Education |
$2,000.00 |
$900.00 |
$9,000.00 |
$0 |
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1001-1040-001-458000 |
Administrative Travel |
$5,000.00 |
$1,726.80 |
$1,726.80 |
$0 |
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$2,626.80 |
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| To: |
1001-1040-001-456005 |
Postage & Courier Service |
$600.00 |
$300.00 |
$26.86 |
$326.86 |
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1001-1040-001-461000 |
Materials & Supplies |
$5,500.00 |
$2,326.80 |
$698.86 |
$3,025.66 |
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$2,626.80 |
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Issue: Postage rates increased twice this year exhausting funds faster than expected for the fiscal year. Materials and supplies for the office are running low and need to be replenished.
Solution: Transfer will ensure Postage & Courier Services and Materials and Supplies accounts have sufficient funds to complete the fiscal year.
Result: Office will continue to work without interruptions. Click to View |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Dr. Pedro Alfaro, Risk Management Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
6100-1090-001-452009 |
Claims Paid Prescription |
$3,389,505.00 |
$101,000.00 |
$3,506,183.67 |
$3,405,183.67 |
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6100-2700 |
Fund Balance |
$868,749.36 |
$868,749.36 |
$868,749.36 |
0 |
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Total |
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$969,749.36 |
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| To: |
6100-1090-001-432057 |
Cafeteria Administration |
$33,000.00 |
$7,000.00 |
$3,423.10 |
$10,423.10 |
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6100-1090-001-432056-025 |
Administrative Fees Aetna Stop Loss |
$1,522,846 |
$80,000.00 |
$399,111.61 |
$479,111.61 |
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6100-1090-001-452015-005 |
Plan Premium Vision Plan |
$120,600.00 |
$11,000.00 |
$11,409.54 |
$22,409.54 |
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6100-1090-001-432058 |
COBRA Administration |
$10,000.00 |
$3,000.00 |
$1,729 |
$4,729.00 |
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6100-1090-001-452010 |
Claims Paid Medical |
$8,951,716.00 |
$868,749.36 |
$888,246.60 |
$1,756,995.96 |
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Total |
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$969,749.36 |
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Issue: Budget line-item transfer is needed to cover the remainder of the 2023 fiscal year for the accounts listed.
Solution: Approve line-item transfer in the accounts requiring funds.
Result: Line-item transfer would result in have sufficient funds available for the remainder of the fiscal year. Click to View |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
10001-1040-001-412000 |
Commissioner Pct. 2 Part Time |
$25,000 |
$11,000 |
$15298.75 |
$4,298.75 |
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| To: |
1001-6190-001-412000 |
Larga Vista Community Ctr Part Time |
$15,000 |
$1,000 |
$2148.60 |
$3,148.60 |
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1001-6300-001-412000 |
Santa Teresita Community Ctr. Part Time |
$15,000 |
$10,000 |
($5,486.25) |
4,513.75 |
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$11,000 |
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Issue: Larga Vista and Santa Teresita Community Centers part-time funds will be completely depleted before the end of the fiscal year leaving centers short-staffed.
Solution: Transferring funds from Commissioner Precinct 2 part-time funds to the above-mentioned will alleviate the deficit and ensure part-time staff continue working.
Result: Larga Vista & Santa Teresita community centers will have enough funding to pay part-time staff ensuring the centers daily activities continue with no interruption to services. Click to View |
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REGULAR AGENDA
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| Honorable Martin Cuellar, Sheriff |
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14. |
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Discussion and possible action to approve payroll and fringe benefit costs related to two (2) High Intensity Drug Trafficking Area (HIDTA) Investigator positions assigned to the Laredo Police Department Task Force in the amount of $69,518, for FY24 as per breakdown below; and any other matters incident thereto. [Account #1001-3010-201- Various]
Issue: The HITDA grant (#2906) has allocated payroll costs associated with the two (2) HITDA officers at $25.21/ hour per officer, an amount less than the base wage assigned by the Collective Bargaining Agreement (2021-2027) and fringe benefits to 30% of salary per investigator.
Solution: Approval of the applicable payroll costs and fringe associated with the two (2) HITDA investigators assigned to the Laredo Police Department Task Force.
Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region. Click to View |
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15. |
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Discussion and possible action to approve the execution of a twenty-four (24) month building lease contract effective October 1, 2023 and ending September 30, 2025 between Webb County and McPherson Plaza, LTD, for approximately 3,000 square feet of building space located at 5711 McPherson Road for the purpose of continuing the housing of the Webb County Sheriff’s Safe Haven program for a total rental amount not to exceed $151,296 and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [DOJ Grant #2018-FJ-AX-0007; Account #2611-1150-001-444100 (Space Rental OVW Justice for Families Program)]
Issue: The Sheriff’s Office has secured additional grant funds to continue supporting the Safe Haven Program. Grant funds are allocated for space rental expenditures that will cover a fixed lease for 24 months to expire 09/30/2025. Subject to approval by Commissioners Court.
Solution: Execute the space rental lease for 24 months to expire September 30, 2025. Current lease extension expires 09/30/2023.
Result: The Sheriff’s Office will be able to continue operations from current location, where the current facility provides a safe environment for visitation for custodial and non-custodial clients. Space rental expenditures are covered 100% from grant funds. Click to View |
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| Honorable Oscar Liendo, Justice of the Peace Pct. 1, Place 2 |
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16. |
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Discussion and possible action to authorize the Purchasing Agent to solicit sealed competitive bids for courtroom and office renovations to the Webb County Justice of the Peace Precinct 1, Place 2, Judge Oscar Liendo in accordance with the Texas Government Code; Section 2269.101 (Contracts for Facilities: Competitive Bidding) and to further designate the County Engineer to prepare the construction documents required for this project in accordance with Section 2269.102 (Use of Architect or Engineer) and any other matters incident thereto.
Issue: Judge Oscar Liendo is requesting renovations to his courtroom and general office area to coincide with similar upgrades to JP Pct.1 Pl.1. Judge Liendo requested funding during the budget process to support this project under the general fund during fiscal year 2023-2024.
Solution: Authorize the Purchasing Agent to seek competitive sealed bids pursuant to the Local Government Code for this project.
Result: Return to Court with the lowest and responsible bid offer for Commissioners Court to consider for award. Click to View |
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| Economic Development |
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17. |
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Discussion and possible action to continue paying grant-funded personnel under OOG Grant No. 4380101, Operation Lone Star Grant Program (OLS), Ninety (90) days, until notification about grant continuation award from the Criminal Justice Division by the Office of the Governor, Public Safety Office. All personnel costs will be reimbursed with grant funds. [Fund# 2748 (Payroll)]
Issue: Current grant funding expires on August 31, 2023. The Operation Lone Star Grant Program has not received notice of award for the new grant. Unless this item is approved, personnel working under this said grant will not be paid after August 31, 2023.
Solution: Grant a 90-day payroll extension effective September 1, 2023, through November 30, 2023, for personnel working under this grant.
Result: The Operation Lone Star Gant Program in Laredo/Webb County will continue to deter and interdict criminal activity and to assist in the execution of border security. Click to View |
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| Extension Office |
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18. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective August 14, 2023:
Issue: Permission required to fill slot #0605.
Solution: Fill job opening of vacant position.
Result: The filling of Slot #0605 will continue to provide leadership for an effective community-based educational program that supports the agriculture natural resources programming in Webb County. Click to View |
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| Medical Examiner |
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19. |
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Discussion and possible action to approve the revised fee schedule list for the Webb County Medical Examiner’s Office, effective October 1, 2023; with further action authorizing the Civil Legal division to update, amend and finalize all current inter-local agreements with participating counties; and any other matters incident thereto. Click to View |
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Civil Legal Division
PUBLIC HEARING
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20. |
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Public Hearing on establishing a reinvestment zone, to be known as The Gransolar Texas Tres Reinvestment Zone, on approximately 999.52 acres and located approximately 15 miles from Laredo in southern Webb County off of U.S. Highway 83.
CLOSE PUBLIC HEARING
Click to View |
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21. |
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Discussion and possible action to establish, by Order of the Webb County Commissioners Court, a reinvestment zone to be known as The Gransolar Texas Tres Reinvestment Zone on approximately 999.52 acres and located approximately 15 miles from Laredo in southern Webb County off of U.S. Highway 83; directing the Civil Legal Division to negotiate a proposed Tax Abatement Agreement; authorizing the publication of all required notices as per stature and any other matters incident thereto. Click to View |
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22. |
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Discussion and possible action to authorize the County Purchasing Agent to solicit bids for the lease of a 3.1 acre tract of county property, located under IH 35 approximately north of the junction of IH 35 and U.S. 83, for mineral development as authorized by Chapter 71 of Texas Natural Resources Code, and any other matters incident thereto.
Issue: Minerals in land belonging to the County may be leased to any person under the Texas Natural Resources Code (State law) pursuant to a bidding process to the person who submits the highest and best bid as determined by the Court.
Solution: Direct the Purchasing Agent to solicit bids for the lease of the 3.1-acre tract of county property for mineral development.
Result: The Court may award the lease of mineral development of the 3.1-acre tract to the bidder who submits the highest and best bid for the development of the tract as determined by the Court. Click to View |
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23. |
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Discussion and possible action to enter into a Financial Advisory Services Agreement with Tijerina, Galvan Lawrence LLC to serve as Webb County Financial Advisor at the compensation fees set out in the agreement for debt instrument issuance which are based on the gross bond proceeds of the obligation which are as follows:
| BASE |
$20,000 |
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| Plus |
$2.50 |
Per |
$1,000 |
Up to |
$10,000,000 |
| Plus |
$2.00 |
Per |
$1,000 |
For Next |
$10,000,00 |
| Plus |
$1.25 |
Per |
$1,000 |
For Next |
$10,000,00 |
| Plus |
$0.85 |
Per |
$1,000 |
Thereafter |
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and for Services rendered to Webb County involving Special Purpose Districts, Tax Increment Reinvestment Zone (TIRZ) or some other entity, the fee shall be as follows:
and for any services the Financing Team performs not listed in the Scope of Services in the Agreement, the following hourly fee structure shall apply:
and Authorizing the County Judge to execute all relevant documents. [Account #1001-1130-001-432001 (“Professional Services”)]
Issue: Webb County seeks the services of a Financial Advisor for Webb County
Solution: Webb County solicited Request for Proposal (RFP 2023-009) for a Financial Advisor for Webb County
Result: On July 24, 2023, Webb County selected the Firm of Tijerina Galvan Lawrence LLC to serve as Webb County Financial Advisors. Click to View |
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24. |
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Discussion and possible action to approve a non-financial Driver’s Education Services, and E-Driving Online enrollment support agreement between Webb County and Region One/E-Driving Course.com, LLC, d/b/a Driving Quest (hereinafter referred to as “Driving Quest”), to enable Webb County teens, students and adults to enroll online, and take the driving course required to obtain a valid Texas Driver’s License; and authorizing the Webb County Judge to sign any and all relevant documents and any other matters incident thereto. [Requested by Judge Roberto “Bobby” Quintana, Webb County Justice of the Peace Pct. 2 Place 1. - No Financial Impact]
Issue: From the period of 01/01/2019 to 01/25/2023, JP 2-1 has a total of 5,307 citations issued for driving without a driver’s license. Webb County has seen dramatic increase in the number of citations issued to young students and adults for Driving without a valid Texas Driver’s License. Texas Dept. of Licensing and Regulation has provided grant funding to Region One in order to provide Driver’s Education Services and E-Driving Online Courses at a reduced cost from traditional driving school Programs in order to combat this growing threat to the motoring public and overall public safety in Webb County. Region One as the Driver Education and E-Driving On-Line Services provider will use One-Time marketing initiatives to provide notice out to these individuals about the program and the reduced costs and possible time requirements that shall be paid for by Region One. Judge Quintana seeks permission and authority from the Commissioner’s Court to release names and address to Region One for a mass marketing mail out about this pilot program available to them.
Solution: Approve the execution of the agreement to enable students and adults to sign up for and pay and/or obtain financial support to take Driver’s Education Services, and E-Driving Online Courses with help and assistance from the staff from the Webb County Justice of the Peace Pct. 2, Place 1, Courthouse. The Court will be providing a designated computer/sign-up area for the Court approved students, defendants, participants and/or the general public to enroll in the Driver’s Education Courses as directed by Court Order, the Justice of the Peace or the Court as a required condition for the successful completion of probation, deferred adjudication, reduced fines, etc. assessed by the Court.
Result: Judge Quintana, being among the first Texas Justice of the Peace Courthouses in Texas to implement this pilot program to provide driver education services to our youth hopes to have a lasting and positive public impact on our community, reach our goal to increase driver and pedestrian safety in Webb County, Texas, and to have this pilot program implemented by other Justice of the
Peace Courts and Municipal Courts in the surrounding South Texas border areas. Webb County will hopefully see a dramatic increase in the number of students and adults who will be participating in these Driver’s Education Courses and obtain a valid Texas Driver’s License, and in return a dramatic reduction in the number of citations issued to young adults and adults for Driving without a valid Texas Driver’s License by Webb County and Laredo Law Enforcement Officers by approving the agreement and approve the mass mail out notice about this program in order to help us to kick start the program. Click to View |
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25. |
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Discussion and possible action to authorize the Webb County Purchasing Agent to issue a Request for Qualifications for an entity to maintain and operate the County's museum facility (Border Heritage Museum) located at 810 Zaragoza Street, Laredo, Texas any any matters incident thereto. Click to View |
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26. |
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Discussion and possible action to enter into a Comprehensive Technical Assistance Work Plan for Webb County Colonias Hwy. 59 with Communities Unlimited at no cost to Webb County and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Requested by Commissioner Rosaura “Wawi” Tijerina] Click to View |
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| Emergency Management |
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27. |
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Discussion and possible action enter into Amendment 1 to the Memorandum of Understanding with the American Red Cross by updating emergency contact information and adding the Webb County Fairground Pavilion and animal pens to the list of emergency shelters and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [No effect on the County Budget] Click to View |
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| Engineer |
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28. |
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Discussion and possible action to approve a Travel expense for GDJ Engineering Consulting Services in the amount of $2,038.15 for the month of May and June 2023.; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #2007-1190-001-432001 (Professional Services)]
Issue: GDJ Engineering Consultant is billing for reimbursement of funds used for travel to attend meetings in Austin, Texas as requested by Webb County. Vendor will submit revised invoices, for services and for travel.
Solution: Consultant's travel was to further assist the county with the overall development in the planning, monitoring, and preparation of probable costs and funding opportunities for projects in Webb County.
Result: Approval of item and payment for consultant. Click to View |
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| Fire Marshal |
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29. |
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Discussion and possible action to approve a burn ban Order for a maximum of Ninety (90) days of all outdoor burning in all the unincorporated areas of Webb County commencing August 14, 2023 pursuant to Local Government Code §352.081 and other applicable statutes, a violation of this Order is a Class C misdemeanor, punishable by a fine not to exceed $500.00; and any other matters incident thereto.
Issue: The current Keetch-Byram Drought Index (KBDI) average for Webb County is high and may reach a maximum of 733 within the next fourteen days. (KBDI scale ranges from 0-800 with 800 representing extremely dry conditions) These conditions create a high risk of wildfires with danger to damage life and property.
Solution: Order an immediate burn ban for a maximum of 60 days (or until conditions are considered safe) to be enforced by the Sheriff’s Office to discourage outdoor burning in order to prevent spread of wildfires and loss of life and property.
Result: Discourage citizens from outdoor burning in the unincorporated areas of Webb County in order to prevent wildfires and enforce a fine of up to $500 by the Sheriff’s Office for those citizens that do not abide by burn ban. Click to View |
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| Information Technology |
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30. |
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Discussion and possible action to purchase forty (40) fingerprint scanners from Timeclock Plus in an amount not to exceed $83,370.00; TIPS Contract 210502; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: Hand scanners need replacement since they are no longer supported by TCP
Solution: Approval of Purchase
Result: Approval will proceed with the purchase of scanners. Click to View |
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31. |
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Discussion and possible action to purchase Two (2) servers and One (1) Storage Array from Dell (DIR-TSO-3763) in an amount not to exceed $59,606 pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Program; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: Purchase Servers for Property Info software system
Solution: Authorize the purchase
Result: Funds will be available to purchase the servers. Click to View |
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| Purchasing |
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32. |
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Discussion and possible action to authorize the Purchasing Agent to solicit formal competitive bids for the construction of the Southern Public Health Center in southern Webb County to provide health services to low and moderate income residents of Rio Bravo, El Cenizo, and La Presa Communities in accordance with Texas Government Code Chapter 2269 (Contracting and Delivery Procedures for Construction Projects) and if applicable with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and any other matters incident thereto. [Account #3520-7230-001-470000 (TDHCA CARES Rio Bravo Health Center -Construction In Progress-Administration-Capital Outlay)]
Issue: Plans and Specifications are being reviewed by GRANTOR for final approval prior to advertisement for bids. Once approved, bid document will be ready to be published to accept sealed bids by general contractors interested in participating in this publicly funded project by Webb County.
Solution: Authorize the Purchasing Agent to solicit for formal bids in accordance with Federal and State procurement rules.
Result: Proceed with solicitation process and secure sealed bids for approved project. Click to View |
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| Water Utilities |
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33. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund.
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1130-001-431007-010 |
Operational Reserve |
$1,534,536 |
$13,671.98 |
$941,670.62 |
$927,998.64 |
| To: |
7200-7050-001-443000-020 |
Repairs & Maint. Bldg. |
$30,000 |
$13,671.98 |
$5,707.67 |
$19,379.65 |
Issue: Funding is needed for updated and fix the Fire System Alarm on the Water Plant and Billing office.
Solution: Court approval is necessary to proceed with the payment of the vendor.
Result: Account will have sufficient funds to cover the expenses. Click to View |
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| Honorable Esther Degollado, District Clerk |
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34. |
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Discussion and possible action to adopt an order to amend the County's budget to cover the increase in the amount paid to a Juror as described in H.B. 3474. Said House Bill amends Sections 61.001 and 61.0015 under the Texas Government Code and is effective September 1, 2023; The statutory amendment will affect the County's budget since it increases the pay before the fiscal year is complete. H.B. 3474 mandates that the State reimburse a county only for the increase in pay to Jurors under Article 8, Jurors and Jury Service; Sections 8.001 and 8.002; and any other matters incident thereto. Click to View |
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| Honorable Patricia Barrera, Tax-Assessor- Collector |
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35. |
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Discussion and possible action to confirm the designation of Patricia A. Barrera, Tax Assessor Collector to calculate the no-new-revenue (NNR) tax rate and the voter approval tax rate for taxing entity as per Senate Bill 2, Texas Property Tax reform and Transparency Act of 2019 (Tax Code Section 26.04) and any other matters incident thereto. Click to View |
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36. |
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As per section 26.04 (b) of the Texas Property Tax Code, the Tax Assessor Collector has submitted for approval the Certified Tax Roll Values for the Tax Year 2023. Click to View |
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37. |
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Discussion and possible action to approve the Anticipated Collection Rate for 2023 to be 102% and the Excess Debt Collection for 2023. Click to View |
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38. |
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Discussion and possible action to establish a Proposed Tax Rate for the Year 2023; to take record vote on a Proposed Tax Rate, including scheduling public hearing and meeting to adopt Tax Rate for the Year 2023. Click to View |
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| Budget Officer |
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39. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
Issue: Approximately $140,000 worth of outstanding invoices pending payment with the anticipation of more before the fiscal year ends.
Solution: Transfer as listed above.
Result: Current and future payments will be covered. Click to View |
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| Commissioners Court Administrator |
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40. |
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Presentation by Joseph Palacios with Brighton Group regarding overview of current county American Rescue Plan Act (ARPA) funded projects, timelines, budget and available funds; with discussion and possible action. Click to View |
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| Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4 |
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41. |
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Discussion and possible action to enter into discussions with the City of Laredo to amend the Veterans Museum Interlocal Agreement; authorizing staff, the County Judge, and Commissioner Jaime to negotiate with the City of Laredo, and any matters incident thereto. [Co-Sponsored by Tano E. Tijerina, County Judge] Click to View |
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| Honorable Tano E. Tijerina, Webb County Judge |
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42. |
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Discussion and possible action to continue paying grant-funded personnel under OOG Grant No. 4325002, Texas (Trafficking) Emergency Network Diversion (TEND) Court Program, Ninety (90) days, until notification about grant continuation award from the Criminal Justice Division by the Office of the Governor, Public Safety Office. All personnel costs will be reimbursed with grant funds. [Requested by Judge Selina L. Mireles, TEND Court Program; Account #2747-1150-001-410000 (Payroll)]
Issue: Current grant funding expires on September 30, 2023. The Texas (Trafficking) Emergency Network Diversion (TEND) Court Program has not received notice of award for the new grant. Unless this item is approved, personnel working under this said grant will not be paid after September 30, 2023.
Solution: Grant a 90-day payroll extension effective October 1, 2023, through December 31, 2023, for personnel working under this grant.
Result: The Texas (Trafficking) Emergency Network Diversion (TEND) Court Program in Laredo/Webb County will continue to identify and provide services to youth ages 10 to 17 and, who are at risk of sexual exploitation in the 4th Administrative Judicial Regions Child Protection Court. Click to View |
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| Presentations |
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43. |
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Presentation by Liza Guzman of South Texas Blood and Tissue Center to extend an invitation to the Court, Webb County Employees and all residents to give the gift of life by donating blood at the upcoming blood drive to be held on Thursday, August 24, 2023, at 1000 Houston St., in the Webb County Courthouse parking lot; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2] Click to View |
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44. |
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Recognition of plaque to Karina Nicole Mejia for being the only softball player from Webb County to be selected to play softball with America’s Team for Team USA in Sydney Australia. [Requested by Tano E. Tijerina, County Judge] Click to View |
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45. |
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Recognition and presentation of Certificate of Achievement to Ana Regina Guerra for being crowned 2023 National American Miss South Texas Preteen Queen at the state pageant held on June 25th, 2023 in Houston, Texas and for receiving a special invitation to compete at the National Pageant in Orlando Florida during Thanksgiving week. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2] Click to View |
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46. |
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Presentation by Leon Wang, CEO of Automat Solutions, a leading U.S. battery electrolyte company headquartered in California specializing in a one-of-a-kind autonomous artificial intelligence (A.I.) and high throughput automated workflow. Webb County is currently being considered as a destination for Automat Solutions to expand their operations to Texas. [Requested by Tano E. Tijerina, County Judge] Click to View |
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47. |
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Communications |
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48. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ______ DAY OF AUGUST, 2023
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the _____ day of August, 2023 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ______ DAY OF AUGUST, 2023
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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