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Meeting Date:	08/28/2023
RFPs for special event decorating
Submitted for:	Rose Magana	Submitted By:	Rose Magana
Department:	Commissioners Court

Subject:

Discussion and possible action to authorize the Purchasing Agent to advertise a Request for Proposal to solicit a highly qualified individual / group to provide special event decorating services at the existing Webb County Fairgrounds Pavilion facility to include but not limited to in person support, implementation of special event design concepts and event-related vendor management services consistent with the goals and discretion of the Webb County Commissioners Court and in accordance with the Texas Local Government Code; §262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services) and any other matters incident thereto.

Issue: The Webb County Commissioners Court is in need of a qualified individual / group that has the capacity and knowledge to provide special event decorating services for the Webb County Fairgrounds Pavilion facility. The Webb County Purchasing Agent is recommending that this procurement delivery method be used to secure Request for Proposals under the Texas Local Government code to determine most qualified proposals and to further seek best and final offer prior to award.

Solution: Authorize the Purchasing Agent to advertise a formal Request for Proposal which would allow interested parties to submit their qualifications for the services being requested, the solicitation will provide a two-step process which will allow the Webb County Commissioners Court to select proposals determined to be reasonably susceptible of being selected for award based on qualifications during step 1, then in step 2 those proposals selected as most qualified may be permitted to submit before award a revised proposal to include preliminary pricing and other evaluating factors to determine best and final offer.

Result: Secure formal proposals as authorized by Commissioners Courts and return to Commissioner Court with recommendations for selection of most qualified, best and final offer and award.

Background:

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Previous Court Action:

Fiscal Impact

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Balance:	n/a
Financial Impact:
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