Commissioners Court Meeting

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Meeting Date:	09/25/2023
Award RFP 2023-011-Hybrid Audio Video Child Support Court-Rhodes Research
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-011 "Hybrid Integration & Audio Video System for Child Support Court to the highest-ranking respondent, Rhodes Research, in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to further authorize the General Counsel to negotiate the terms and conditions of the contract/agreement and any other matters incident thereto.

Supplier	Rank	Score	Audio/Video Equip. & Hybrid Integration Experience	Personnel Qualifications	Price Proposal	References & Projects
		100	30.00	30.00	25.00	15.00
Rhodes Research	1	77.33	26.00	20.00	18.33	13.00
Audio Dynamics Inc.	2	77.00	24.00	20.00	20.00	13.00
BIS Digital Inc.	3	73.00	26.00	24.00	10.00	13.00
Texas AVL, LLC	4	69.67	24.00	18.00	16.67	11.00

Issue: Four (4) sealed proposals were submitted in response to the RFP solicitation.

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent.

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services contract/agreement.

Background:

N/A

Previous Court Action:

On June 26, 2023; item no. 16, the Webb County Commissioners Court authorized the Purchasing Agent to advertise a Request for Proposal for a Hybrid Audio/Video System for the Webb County Child Support Courtroom.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Evaluation Summary RFP 2023-011
Rhodes Research