Commissioners Court Meeting

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Meeting Date:	09/25/2023
Award RFP 2023-012 Hybrid Audio Video System for Juvenile Detention Center
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-012 "Hybrid Integration & Audio Video System for Juvenile Detention Center to the highest-ranking respondent, Rhodes Research, in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to further authorize General Counsel to negotiate the terms and conditions of the contract/agreement and any other matters incident thereto.

Supplier	Rank	Score	Audio/Video Equip. & Hybrid Integration Experience	Personnel Qualifications	Price Proposal	References & Projects
		100	30.00	30.00	25.00	15.00
Rhodes Research	1	75.00	25.50	18.00	18.75	12.75
BIS Digital Inc.	2	72.50	25.50	25.50	8.75	12.75
Audio Dynamics, Inc.	3	63.50	21.00	21.00	12.50	9.00
Texas AVL, LLC	4	62.00	19.50	18.00	16.25	8.25

Issue: Four (4) sealed proposals were submitted in response to the RFP solicitation.

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent.

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the contract/agreement.

Background:

N/A

Previous Court Action:

On June 26, 2023; item no. 17, the Webb County Commissioners Court authorized the Purchasing Agent to advertise a Request for Proposal for a Hybrid Audio/Video System for the Webb County Juvenile Detention Center.

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	TBD
Balance:	TBD
Financial Impact:
TBD

Attachments
Evaluation Summary 2023-012
Rhodes Research