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Meeting Date:	12/11/2023
Purchase of Courtroom Chairs for JP Pct.1, Pl2
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize the purchase of courtroom chairs for the Webb County Justice of the Peace Precinct 1, Place 2 Office to include six (6) jury chairs, four (4) chairs for conference table, and Judge’s chair from Trinity Furniture (GSA Contract No. GS-27F-028DA) in an amount not to exceed $13,500.00 pursuant to the Texas Local Government Code; Chapter 271.103 (Federal Supply Scheduled Sources) and to further authorize the transfer of funds from the General Fund - Operating Capital Outlay account (1001-1130-001-470000) to the JP, Pct. 1, Pl2 materials and supplies account (1001-2150-001-461000) and any other matters incident thereto. [Account #1001-2150-001-461000 (General Fund-JP Pct1 Pl2 -Administration-Materials & Supplies)]

Issue: Commissioners Court authorized the Engineering Department to draw up the requirements for the alterations to the Judges' courtroom and office area. The recommendation from County staff is to purchase the jury chairs, conference table chairs for attorney’s, and judge’s chair separate from the bid package being prepared.

Solution: Secure approval from Commissioners Court on purchase using a federal cooperative contract/pricing for Courtroom chairs. The vendor has provided the same brand/color of jury chairs to 111th District Judge’s Office & JP Office Pct. 1, Place 1.

Result: If approved, proceed with the transfer of funds and order as authorized by the Commissioners Court.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	1001-2150-001-461000
Funding Source:	Materials & Supplies
Balance:	$13,500.00
Financial Impact:
Account No.: 1001-2150-001-461000 Materials & Supplies Available Budget: 13,500.00 **Purchase contingent upon line item transfer from General Fund Capital Outlay account to Departments budget – Materials & Supplies account. Funding is part of the allocation approved during the FY2024 Budget for Courtroom renovations.