Commissioners Court Meeting

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Meeting Date:	03/11/2024
Hiring temporary Election Workers
Submitted for:	Melinda Mata	Submitted By:	Melinda Mata
Department:	County Judge

Subject:

Discussion with possible action to authorize the hiring of all temporary Election Workers through a temporary staffing agency provider and to further authorize the Purchasing Agent to solicit competitive proposals for the requested services pursuant to the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedure for Certain Goods and Services and any other matters incident thereto. [Account #1001-1110-001-451201-005 (General Fund-Election Administration-Administration-Election Expense-Webb County)]

Issue: The Elections Department hires hundreds of temporary Election Workers for short periods of time throughout the year through the Webb County employee hiring process (see below). Hiring through Webb County requires numerous steps and manual processes which may reduce efficiencies and increase liabilities. Although temporary staffing agencies charge a mark-up for services, in analyzing costs, the potential additional costs may be justifiable compared to the current practice in place.

Year	Hires
2021	190
2022	354
2023	185
2024	49

Solution: Consideration to approve the recommendation by Staff and further authorize the Purchasing Agent to secure competitive proposals for requested services in the best interest for Webb County.

Result: Ability for the Election Department to expedite their hiring and payroll process for temporary Election Workers subject to approval of future award of selected offeror providing the best value proposal.

Background:

Previous Court Action: