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Meeting Date:	04/22/2024
Temporary Staffing Agency Service Agreement
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award a seventeen (17) month Temporary Staffing Agency Service Agreement effective May 1, 2024, through September 30, 2025, to supply the Elections Office with quality, cost-effective employees on a temporary basis during each election cycle to the top two (2) recommended agencies providing the best value proposals for requested services and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1110-001-451201-005 (General Fund - Election Administration - Administration - Election Expense - Webb County)]

Issue: The Elections Department hires hundreds of temporary Election Workers for short periods of time throughout the year utilizing the Webb County employee hiring process. This process requires the processing of job applications for temporary workers, pre-employment screening, drug and alcohol testing and payroll process along with any liability borne on the County during the temporary employment period.

Solution: Outsourcing this process will expedite the process of hiring Election Judges and Election Clerks, reduce the liability, & outsource the administrative tasks. Consideration to award to the top two (2) ranking agencies as recommended by the Scoring Committee, in order to have a primary and secondary agency to service Webb County on an as needed basis during each election cycle.

Result: If approved by Commissioners Court, the Elections Office will have the ability to expedite their staffing needs for each election cycle for temporary election workers (Election Judges & Clerks) for each election site pursuant to the service agreement(s) being fully executed as authorized by Commissioners Court.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	1001-1110-001-451201
Funding Source:	Elections Expense
Balance:	$17,868.00
Financial Impact:
1001-1110-001-451201-005 (Election Expense) $117,868.00