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Meeting Date:	06/21/2024
Award ITB 2024-007 Justice of the Peace Pct 2 Pl 1 Renovation Project
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award Invitation to Bid (ITB) 2024-007 "Justice of the Peace Pct. 2 Pl. 1 Renovation Project" to the lowest & responsible bidder, SIMA Contractors, LLC, for an amount not to exceed $112,500.00 (Total Base Bid + Alternate Add No. 1) in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to authorize the transfer of funds from the General Operating reserve account in an amount not to exceed $52,500.00 to Judge Quintana's capital outlay account to cover difference exceeding the original budget for $60,000.00 and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay)]

Issue: The renovation project includes removal and disposal of existing courtroom floor tile and base boards and installation of new floor tile and base boards for approximately 4,798 square feet and 1,145 linear feet respectively.  Formal bid pricing was also requested for painting of interior walls on the first floor for approximately 11,450 square feet included on bid sheet as an alternate to total base bid price. Bidders were required to include pricing on all material/supplies, equipment, labor, local building permits, P&P bonding and insurance requirements to complete the requested scope of work.

Solution: Consideration to award to the lowest and responsible bidder, SIMA Contractors, LLC.

Result: If approved by Commissioners Court, proceed with execution of the construction contract and notice to proceed subject to submission of minimum insurance and P&P bonding requirements.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	1001-2160-001-470000
Funding Source:	Capital Outlay
Balance:	$60,000.00
Financial Impact:
1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay) Budget Type Base Account Fiscal Year 2024 Balance: $60,000.00 ***Will require an additional $52,500.00 from the General Operating Reserve account.

Attachments
Bid Tabulation
Sima Contractors LLC