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Meeting Date:	07/08/2024
Award ITB 2024-007 Justice of the Peace Pct. 2 Pl 1 Renovation Project
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award Invitation to Bid (ITB) 2024-007 "Justice of the Peace Pct. 2 Pl. 1 Renovation Project" to the lowest & responsible bidder, SIMA Contractors, LLC, for an amount not to exceed $76,800.00 for bid items no 1 and 3 only to remove/dispose of existing tile floor and install new tile floor in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to authorize the transfer of funds from the General Operating reserve account in an amount not to exceed $16,800.00 to Judge Quintana's capital outlay account to cover difference exceeding the original budget for $60,000.00 and to further authorize General Counsel to prepare the construction document for the awarded sum and authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay)]

Issue: On June 21, 2024, Commissioners Court tabled item 23 to award this project to SIMA Contractors, LLC. and directed the Building Maintenance Department to complete a portion of the scope of work in-house to reduce the overall cost of the project. The Webb County Purchasing Agent informed the Court that he would look at the other formal bids submitted to compare amounts for bid items 1 and 3 pertaining to removal of existing tile and installation of new tile to compare pricing.

Solution: Consideration to authorize the award to lowest and responsible bidder, SIMA Contractors, LLC, for the recommended bid items. Two additional bids were received by the solicitation deadline, but both vendors failed to submit the required bid bond with their formal bid proposal.

Result: If approved by Commissioners Court, proceed with execution of the construction contract and notice to proceed subject to submission of minimum insurance and payment bond requirements.

Background:

N/A

Previous Court Action:

Item no. 23 was tabled on June 21, 2024, staff was instructed to return to Commissioners Court with a recommendation to reduce the overall cost of project to include only the removal and installation of floor tile by bidders.

Fiscal Impact

Budget Account Number:	1001-2160-001-470000
Funding Source:	Capital Outlay
Balance:	$60,000.00
Financial Impact:
*1001-2160-001-470000 (General Fund-JP Pct. 2 Pl. 1 R. Quintana-Administration-Capital Outlay) Budget Type Base Account Fiscal Year 2024 Balance: $60,000.00 *Will require an additional $16,800.00 from the General Operating Reserve account.

Attachments
Bid Tabulation
Sima Contractors LLC