Commissioners Court Meeting

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Meeting Date:	04/25/2016
Funding Source Amendment
Submitted for:	Virginia Martinez	Submitted By:	Virginia Martinez
Department:	County Clerk

Subject:

Discussion and possible action to amend the funding source approved on January 11, 2016, item #41 from County Clerk Account #005-1120-6022 (Professional Services) to Accounts #009-1120-6022 (Professional Services) and Account #009-1120-8801 (Capital Outlay) due to language in Loc.Gov't Code Sec. 118.025 not permitting usage of funds for purchase of software.

Issue: The County Clerk's Office is not able to utilize Fund 005 to purchase the software approved in January, as per Local Government Code Sec. 118.025. County Clerk's Records Archive (f).

Solution: To approve the funding source amendment from Fund 005 to Fund 009.

Result: The Auditor's Office will approve the down payment for the existing Master Software License and Services Agreement.

Background:

On January 11, 2016 the Commissioners Court approved item #41 granting action to award Request For Proposal (RFP-2015-13) "Comprehensive eRecording and Document Management Software Services" to PropertyInfo Corporation. [Requested by Margie Ramirez Ibarra, Webb County Clerk; Account #005-1120-6022 (Professional Services)]

Previous Court Action:

Fiscal Impact

Budget Account Number:	009-1120
Funding Source:	009
Balance:	236,932.06
Financial Impact:
$95,171.50 County Clerk Fund