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Meeting Date:	05/09/2016
Award contract for value engineered warehouse / shop
Submitted for:	Adrian Montemayor	Submitted By:	Adrian Montemayor
Department:	Engineering

Subject:

Discussion and possible action to award RFP 2015-07 Water Utilities Warehouse to Azar Services the amount of $146,844.35 for the value engineered price reduced cost of a dual use Warehouse and Shop to be constructed at the Rio Bravo Water Treatment Plant. [Account #745-3001-8801-07 (Capital Outlay Water Utility)]

Issue: The Water and Wastewater Systems currently do not have any location to securely and safely store equipment and materials for emergency response; does not have a location where sensitive equipment can be securely kept for time where replacement pump, motor, electric controls can be stored, and; does not have a location where appropriate maintenance can be provided to equipment.

Solution: Construction of a warehouse with separate inventory secured locations can be provided to store all equipment and materials in a dry and environmentally controlled area; but also have available space where equipment can be brought in to be worked on and readied for it's next period of service.

Result: Formal bids were received April 2015 under RFP 2015-07 and the low bidder was Azar Construction, evaluation of the specifications were conducted and value engineered to this cost proposal.

Background:

This project was identified after the Texas Commission on Environmental Quality pointed out their concerns with the possibly unsafe storage of materials around the plant areas. Although these concerns we not developed as a violation, improvement of storage issues will prevent a possible violation in the future. Value Engineering pricing identified $41,329 of savings of established project cost after alternatives.

Previous Court Action:

On February 23, 2015 Commissioners Court approved the Purchasing Department to solicit Request for Proposals for this Warehouse and Shop project.

Fiscal Impact

Budget Account Number:	745-3001-8801-07
Funding Source:	Capital Outlay
Balance:	0
Financial Impact:
Transfer is being requested for this authorization.