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Meeting Date:	05/23/2016
El Manana DBA Laredo Digital advertising agreement
Submitted for:	Martin Cuellar	Submitted By:	Joe Lopez
Department:	Sheriff

Subject:

Discussion and possible action to ratify and approve a Ten (10) month digital advertising agreement between El Manana DBA Laredo Digital and the Webb County Sheriff's Office for an amount not to exceed $5,000.00, effective December 2015 through September 2016, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Federal Forfeiture Funds, Account #170-2001-6707 (Drug Free Campaign)]

Issue: Purchase Order was issued on December 1, 2015, #16-0002738 for digital ads. PO was provided to vendor to proceed with services. Purchasing added comments referencing TX Local Gov. Code 262.024 Discretionary Exemption rules for personal and/or professional services. Since this discretionary exemption requires Court approval, no authorization for payment for services rendered have been released by Auditors.

Solution: Secure Commissioners Court approval on Discretionary exemption documented on purchase order to pay for past due months and continue with digital ads services through September 2015 as documented on purchase order.

Results: Pay vendor for past due months and comply with TX Local Code statute printed on purchase order issued to vendor on 12/1/2015.

Background:

Purchase Order was issued on 12/1/2015, #16-0002738 for digital ads. PO was provided to vendor to proceed with services. Purchasing added comments referencing TX Local Gov. Code 262.024 Discretionary Exemption rules for personal and/or professional services. Since this discretionary exemption requires Court approval, no authorization for payment for services rendered have been released by Auditors.

Sheriff's Office recommends approval.

Previous Court Action:

None

Fiscal Impact

Budget Account Number:	170-2001-6707
Funding Source:	Drug Free Campaign
Balance:	$5,000.00
Financial Impact:
Federal Forfeiture Fund 170-2001-6707 $5,000.00 total for 10 months of digital Advertising services. $500 per month. No impact to GF.

Attachments
El Manana ad PO