Commissioners Court Meeting

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Meeting Date:	01/09/2017
Submitted for:	Joe Lopez	Prepared by:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	605-3001-8801-7	Capital Outlay - Contingency Fund	$1,440	$250,766	$249,326
To:	605-0101-8801	Capital Outlay	$1,440	$120	$1,560

Issue: On October 26, 2015, Commissioners Court approved item 19 authorizing a 48 month lease/maintenance agreement with Toshiba for a E-Studio 457 Copier at a monthly cost of $119.94 to be used by the Child Protection Court. Account 603-0101-8801 was authorized as funding Source. CCT at a future date closed out all activity under 603/604 and created the contingency fund 605. Currently 605-0101-8801 does not have sufficient funding to support the agreement approved on 10/26/15.

Solution: Authorize a line item transfer within fund 605 to cover the annual lease cost of copier totaling $1,440. Quarterly maintenance expense will be covered by each District Judge at a total of $50.00 per Court and an overall total of $200.00 for maintenance expenses.

Result: Secure funding to pay bills and proceed with issuance of Purchase Order.

Fiscal Impact

Budget Account Number:	605-0101-8801
Funding Source:	Capital Outlay
Balance:	$120.00
Financial Impact:
605-0101-8801 Current Balance: $120.00 Transfer will cover annual cost of agreement: $1,439.28 ($119.94 per month) Balance after authorized Transfer: $1,560.00

Attachments
10262015 agenda item