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Meeting Date:	03/13/2017
Modification to Award - Naismith Engineering, Inc.
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve a modification of award to Naismith Engineering, Inc., RFQ 2016-002 "Master Plan for Webb County Property (Known as) Laredo International Fair and Exposition Property" to include alternative site locations to the scope of services in accordance with the Local Government Code; Section 262.0305 (Modification of Award), and authorizing the County Judge to execute all relevant documents and any other matters incident thereto.

Issue: The current scope only specified location known as "LIFE Grounds" located on HWY 59. Although this site is being considered, it is in the best interest for Webb County to explore alternative sites to see what locations would best serve Webb County citizens today and for future generations.

Solution: Naismith Engineering, Inc. was the successful firm selected by Commissioners Court. Staff is recommending a modification to award to include alternative sites for future Fair Grounds Facility(s) prior to contract being finalized.

Result: Modification of Scope for master plan will allow review of existing site and alternative sites for future FAIR Grounds facility.

Background:

Webb County solicited formal request for qualifications from interested firms to prepare a master plan of improvements to LIFE property to include but not limited to upgrade of existing facilities, new facilities, identify options for best use of the property and to make recommendations on other site locations that may be in the best interest for Webb County and its Citizens.

Naismith Engineering, Inc. was the successful firm selected by Commissioners Court. Staff is recommending a modification to award to include alternative sites for future Fair Grounds Facility(s). The current scope only specified the current location known as "LIFE Grounds" located on HWY 59. Although this site is being considered, it is in the best interest for Webb County to explore alternative sites to see what locations would best serve Webb County citizens today and for future generations.

Previous Court Action:

CCT approved on 1/9/2017, Award RFQ 2016-002 "Master Plan for Webb County Property (Known as) Laredo International Fair and Exposition Property" to Naismith Engineering, Inc.

Fiscal Impact

Budget Account Number:	007-0101-7474-01
Funding Source:	Hotel / Motel Tax
Balance:	$350,000.00
Financial Impact:
Budget Account Number: 007-0101-7474-01 Funding Source: Hotel / Motel Tax Balance: $350,000.00 Financial Impact: Account Number: 007-0101-7474-01 LIFE Down Repairs Current Balance: $350,000.00 Funding source: Hotel Motel Occupancy Tax Cost of contract will be negotiated and brought back to CCT for final approval. Pricing is not part of RFQ process until after award of qualified firm.