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Meeting Date:	08/28/2017
Invitation to Bid # 2017-001 - Award
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award Invitation to Bid # 2017-001 "Rio Bravo Water Treatment Plant - Valve and Actuator Improvements" to JMJ Constructors in an amount not to exceed $589,000.00 to install replacement valves and actuators for the Rio Bravo Water Treatment Plant in order to comply with the Texas Commission on Environmental Quality (T.C.E.Q.) requirements, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Adrian Montemayor, Water Utilities Director and Joe Lopez, Purchasing Agent; Account #7220-7280-474501 (Construction Water, Construction in Progress)]

Issue: Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed. Technical Specifications were completed by LNV Engineering in May of 2017.

Solution: Approve the sole bid submitted by JMJ Constructors to proceed with plant improvements.

Result: Replace Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services.

Background:

Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed.

County Staff is recommending replacement of Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services.

Only one (1) formal Bid was submitted by JMJ Constructors, no other bids were received by the Purchasing Agent. Contractor has over 17 years of construction work experience and JMJ Constructors has worked on multiple Water Treatment Plant projects across Texas.

Previous Court Action:

On June 26, 2017, Commissioners Court authorized the Purchasing Agent to solicit for competitive Bids in accordance with Texas Government Code 2269.101; Sub-Chapter C. (Competitive Bids).

Fiscal Impact

Budget Account Number:	7220-7280-001-474501
Funding Source:	Bond Series 2016
Balance:	2,712,845.36
Financial Impact:
7220-7280-001-474501 (Water Utility Improv Series 2016-Construction-Water-Administration-Construction In Progress) Original Budget $0.00 Budget Amendments - Posted $2,875,000.00 Total Budget $2,875,000.00 Expenses/Revenues $61,476.00 Encumbrances $100,678.64 Available Budget $2,712,845.36

Attachments
Bid Doc ITB 2017001