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Meeting Date:	11/27/2017
RFP 2017-007 "Building Lease w/Commercial Grade Kitchen for MOW Program"
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award RFP #2017-007 “Building Lease with Commercial Grade Kitchen for Meals on Wheels Program” to the sole proposer Laredo Real Foods, Inc. for a Three (3) year building rental lease with 2 - One (1) year options to extend. Monthly rental is $3,000.00 per month for a total of $36,000.00 annually for year one. Rental rates for additional years are listed below, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Javier Ramirez, CAA Director; Accounts #2928-5160-521-444100, #2371-5260-521-444100, #2025-5320-521-444100]

Fiscal Year	Monthly Rent Amt.	Annual Rental Cost
2017-2018	$3,000.00	$36,000.00
2018-2019	$3,200.00	$38,400.00
2019-2020	$3,300.00	$39,600.00
2020-2021	$3,400.00	$40,800.00
2021-2022	$3,500.00	$42,000.00

Issue: Commercial Grade Kitchen/building lease expired. RFPs were formally solicited.

Solution: Approve the recommended rental rates proposed by Staff. Proposer submitted a $3,500.00 per month rate for Years 1-5. Staff is recommending a more conservative and affordable rental rate proposal.

Result: Approval of RFP and authorization to finalize rental agreement will allow CAA - Meals on Wheels program to keep operating without interruption.

Background:

WEBB COUNTY solicited Request for Proposals to lease a building that includes a commercial grade modern and well-appointed kitchen area with adequate space to handle food preparation for qualified applicants of the Meals on Wheels (MOW) and Elderly Nutrition programs. The Webb County Community Action Agency – Meals on Wheels program has been in operation since 1969 and proudly delivers meals to more than 500 homebound elderly or disabled Laredoans every day. In 2016, MOW delivered 98,000 meals, of which 75,000 were home-delivered and 23,000 were dining room meals at the community centers. The Webb County is inviting the public to submit their proposals to support this CAA program that provides more than a meal – human contact, conversations and a connection to the outside world that many of our aged neighbors would lack without our daily visits.

Only one proposal was received for this solicitation. Laredo Real Foods, Inc.

Previous Court Action:

Authorization to solicit for Request for Proposals.

Fiscal Impact

Budget Account Number:	2371-5260-521-444100
Funding Source:	Space Rental MOW
Balance:	$23,600.00
Financial Impact:
2928-5160-521-444100 (STAR+PLUS Program-Home Delivered Meals-Community Action Agency-Space Rental) - $6,000.00 2371-5260-521-444100 (Meals on Wheels -MOW Operating-Community Action Agency-Space Rental) - $23,600.00 2025-5320-521-444100 (Elderly Nutrition -Local Elderly Feeding-Community Action Agency-Space Rental) -$7,200.00 Total Grant Budget: $36,800.00 (annual grant funds available) Total Rental Cost: $36,000.00 (annual rent cost)