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Meeting Date:	05/29/2018
Pitney Bowes - Sheriff's Office
Submitted for:	Erika Hernandez	Submitted By:	Erika Hernandez
Department:	Civil Legal Division

Subject:

Discussion and possible action to enter into an agreement with Pitney Bowes and the Webb County Sheriff’s Office; pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program (buy board Contract #496-15); said agreement is to begin June 15, 2018 and continue for 60 months (June 15, 2018 through June 14, 2023) at an amount of $139.25 monthly ($1,671 annually) which is subject to annual budget appropriations; and authorizing the county judge to execute any and all relevant documents; and any other matters incident thereto. [Account #1001-3010-001-444500]

Issue: The Webb County Sheriff’s Office processes a large volume of mail that needs to be sent via U.S. mail carrier. A digital mailing system with the properly identified accounts, and weight scale equipment is needed to preprint postage for outgoing mail. The use of an in house system that provides access and authority to pay postage to mail that will be sent out will reduce the amount of time spent sifting through mail generated by detainees and or prisoners.

Solution: The purchase of such services will provide Webb County Sheriff’s Office deputies access to prepaid postage to perform county business in a more effective manner.

Result: Through the services of prepaid postage, there will be a digital accounting of outgoing mail generated by the Webb County Jail and the Webb County Sheriff’s Office. The service will also reduce employee time waiting to pay for mail at the U.S. post office.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	See Financial Impact
Funding Source:	See Financial Impact
Balance:	N/A
Financial Impact:
Webb County will be able to estimate the cost of service for prepaid postage and reduce the cost of employee time at the U.S. post office. Budget Account Number: 1001-3010-001444500 Funding Source: General Fund Balance: $2,558.63

Attachments
Pitney Bowes - Sheriff's Office