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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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1. |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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2. |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Honorable Monica Notzon, 111th District Court Judge |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
Issue: Funds in the Materials & Supplies account have been depleted, an unforeseen expense has put this account in the negative.
Solution: Transfer funds to cover the negative amount and the expenses for the remainder of the fiscal year.
Result: The funds will cover any current and future expenditures for the remainder of the fiscal year. Click to View |
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6. |
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Honorable Oscar Hale, 406th District Court Judge |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2300-001-451147-025 |
Jurors-Other Expenses -CCL1 |
$2,500 |
$1,000 |
$2,500 |
$1,500.00 |
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1001-2300-001-451147-030 |
Jurors-Other Expenses -CCL2 |
$2,500 |
$1,000 |
$2,400 |
$1,400.00 |
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$2,000 |
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To: |
1001-2300-001-451147-020 |
Jurors-Other Expenses -406th |
$5,000 |
$2,000 |
$386.37 |
$2,386.37 |
Issue: Allocated funds are about to be exhausted due to expenses incurred during first term of grand jury meetings and to the department presiding over several criminal and civil jury trials. Additional funds are necessary to cover the expenses of jury trials and the second term of grand jury meetings expected to be held during the last trimester of FY 2017-2018.
Solution: Allocate additional funds from the County Court at Law No. 1 and No.2 Jurors-Other Expenses accounts.
Result: The department will be able to cover expenses which will be incurred during the second term of grand jury meetings and jury trials expected to be held during the last trimester of FY 2017-2018. Click to View |
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7. |
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Auditor |
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a. |
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Discussion and possible action to approve a budget amendment to create a Special Revenue Fund for the Veteran's Museum capital project, and to approve the transfer of $492,047.92 held in the General Fund Account #1001-259550 Committed for Veteran's Museum.
Issue: The Veteran's Museum capital project needs funding for this project.
Solution: The Veteran's Museum capital project will have available monies to fund this project.
Result: The Veteran's Museum capital project will have the funds available.
Click to View |
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b. |
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Discussion and possible action to approve the following budget amendments to transfer interest income to capital outlay by series:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
3055-259700 |
Interest Income Series 2010 |
$0 |
$4,118.45 |
$4,118.45 |
$0 |
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3065-259700 |
Interest Income Series 2003 |
$0 |
$1,124.08 |
$1,124.08 |
$0 |
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3095-259700 |
Interest Income Series 2006 |
$0 |
$7,737.55 |
$7,737.55 |
$0 |
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3200-259700 |
Interest Income Series 2010 |
$0 |
$89,441.59 |
$89,441.59 |
$0 |
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$102,421.67 |
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To: |
3050-7380-001-470000 |
Capital Outlay Series 2010 |
$450,000 |
$4,118.45 |
$38,251.77 |
$42,370.22 |
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3075-7380-001-470000 |
Capital Outlay Series 2003 |
$0 |
$1,124.08 |
$140.28 |
$1,264.36 |
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3115-7380-001-470000 |
Capital Outlay Series 2006 |
$1,800,000 |
$7,737.55 |
$545,200.78 |
$552,938.33 |
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3190-7220-001-470000 |
Capital Outlay Series 2013 |
$1,000,000 |
$89,441.59 |
$25,142.79 |
$114,584.38 |
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$102,421.67 |
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Issue: Increase budget to cover current and future expenditures for the bond series capital outlay.
Solution: Appropriate expenditures to be used for the purpose of capital outlay.
Result: The capital outlay accounts will have the available funds for the projects. Click to View |
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c. |
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Discussion and possible action to approve the budget amendments (line item transfers) to reflect the approved budget by the Juvenile Board and Auditor's Board of District Judges:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-005 |
Oper. Reserve Payroll |
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$18,276.58 |
$293,459.69 |
$275,183.11 |
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$18,276.58 |
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To: |
1001-1260-001-410000 |
Payroll Cost |
$1,422,366. |
$14,699.13 |
$525,657.79 |
$540,356.92 |
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1001-2450-001-410000 |
Payroll Cost |
$2,500,232. |
$3,577.45 |
$807,619.09 |
$811,196.54 |
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$18,276.58 |
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Issue: To reflect the approved budget by the Juvenile Board and Auditor's Board of District Judges.
Solution: The departments will have the available funds.
Result: The funds will be available. Click to View |
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d. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency - El Aguila Rural Transportation]
Issue: Funds available in the account cannot cover cost needed to continue operation of service through to the end of the budget year.
Solution: Approve the line transfer.
Result: There will be sufficient funds above mentioned line items which will allow for purchasing of fare boxes and upgrades on cellular communication devices/equipment. Click to View |
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e. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within Forfeiture funds. [Requested by Mike Villarreal, Constable Pct. 2]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2468-3180-001-425000 |
Unemployment Tax |
$640.87 |
$21 |
$46.56 |
$25.56 |
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2468-3180-001-426000 |
Worker Compensation |
$4,052.20 |
$2,667 |
$2,726.00 |
$59.00 |
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$2,688 |
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To: |
2468-3180-001-413000 |
Overtime |
$77,182.52 |
$1,921 |
$1,398.50 |
$3,319.50 |
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2468-3180-001-422000 |
FICA County Share |
$5,904.33 |
$148 |
$106.89 |
$254.89 |
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2468-3180-001-423000 |
Retirement County Share |
$8,490.09 |
$619 |
($227.12) |
$391.88 |
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$2,688 |
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Issue: Transfer needed to cover any negative balance in the line items.
Solution: Transfer funds from the Unemployment Tax and Workers Compensation Account. Workers Compensation account will have an overage as a result of a rate decrease.
Result: Overage funds will be distributed to accounts where the funds are needed or where they can be utilized. Click to View |
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f. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within Grant funds. [Requested by Martin Cuellar, Sheriff]
Issue: There are surplus balances in certain accounts and negative balances in other ones.
Solution: Seek authorization to transfer surplus funds to cover negative balances.
Result: The budget deficit will be resolved positively. Click to View |
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g. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within Forfeiture funds. [Requested by Isidro "Chilo" Alaniz, District Attorney]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2160-2260-001-414060 |
Sick Leave Buy Back |
$45,000 |
$18,000 |
$18,153 |
$153 |
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2160-2260-001-456305 |
Uniforms |
$10,500 |
$2,000 |
$6,270 |
$4,270 |
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$20,000 |
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To: |
2160-2260-001-412000 |
Part Time |
$-0- |
$15,000 |
$15,313 |
$30,313 |
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2160-2260-001-455501 |
Drug Free Campaign |
$8,000 |
$1,000 |
$3,793 |
$4,793 |
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2160-2260-001-460105 |
Minor Tools & Apparatus |
$-0- |
$4,000 |
$5,270 |
$9,270 |
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$20,000 |
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Issue: The District Attorney's Office is projecting additional expenditures for the remainder of the fiscal year under the following accounts: Part Time, Drug Free Campaign and Minor Tools & Apparatus.
Solution: Create a line item transfer.
Result: The line item transfer will add sufficient funds to cover the projected expenditures. Click to View |
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h. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the Child Welfare fund. [Requested by Juvenile Probation Department]
Issue: Additional funds are needed to cover expenses.
Solution: Approval of requested line item transfers.
Result: Line item transfers will cover expenditures that need to be reclassified. Click to View |
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i. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2152-3010-001-456305 |
Uniform |
-0- |
$10,000 |
$18,000 |
$8,000 |
To: |
2152-3010-001-463701 |
Support Assistance |
-0- |
$10,000 |
-0- |
$10,000 |
Issue: Domestic violence is a pernicious, complex, pervasive, and deadly social problem throughout the world, including Laredo/Webb County. Casa Misericorida Domestic Violence Shelter is the only shelter provider in the local South Texas area which delivers services to help prevent, mitigate, and disrupt the domestic violence cycle in the local community and, like many non-profits, struggles with limited financial resources to provide an array of often life-saving services to victims of domestic violence and their families.
Solution: Transfer funds to provide support assistance to Casa Misericorida Domestic Violence Shelter.
Result: The community will be provided expanded services with this support assistance. Additional prevention, diversion, and intervention efforts by the domestic violence shelter can provide life-saving services to families in the local community and will help to reduce required high risk, often dangerous, and exceedingly costly intervention and response by member agencies of the local criminal justice system. Click to View |
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j. |
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Discussion and possible action to approve the following budget amendments (line item transfers). [Requested by Adrian Cortez, Constable Pct. 3]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2468-3160-001-426000 |
Unemployment Tax |
$416.56 |
$22 |
$170.58 |
$148.58 |
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2468-3160-001-256000 |
Worker Compensation |
$2,633.20 |
$1,734 |
$2,075.66 |
$341.66 |
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$1,756 |
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To: |
2468-3160-001-413000 |
Overtime |
$50,148.65 |
$1,180 |
$18,288.70 |
$19,468.70 |
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2468-3160-001-422000 |
FICA County Share |
$3,835.23 |
$92 |
$1,397.92 |
$1489.92 |
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2468-3160-001-423000 |
Retirement County Share |
$5,516.31 |
$484 |
$1,808.75 |
$2,292.75 |
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$1,756 |
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Issue: Funds need to be allocated from the Workers Compensation Account as a result of a rate decrease.
Solution: By approving the transfer the allocation will prevent any negative balance as a result of the rate change.
Result: The allocation will prevent any negative balance as a result of the rate change. Click to View |
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8. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Twenty Six (26) month (June 09, 2018 through September 30, 2020) lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for two (2) Lexmark XM1242 Copiers at a monthly cost of One Hundred Sixty Eight Dollars and Sixty-Five Cents ($168.65) for a total amount of Four Thousand Three Hundred Eighty Four Dollars and Ninety Cents ($4,384.90) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start; Acct # 2357-5200-531-444500 (Equipment Rental)] Click to View |
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b. |
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Discussion and possible action for Webb County to enter into a One (1) year (June 1, 2018 through May 31, 2019) lease agreement with the City of Laredo regarding lease space located at 2200 Zacatecas Street (Tatangelo Head Start Center), Laredo, Texas at a monthly cost of SIX HUNDRED THIRTY FIVE DOLLARS AND SEVENTY ONE CENTS ($635.71) and a total cost of SEVEN THOUSAND SIX HUNDRED TWENTY EIGHT DOLLARS AND FIFTY TWO CENTS ($7,628.52) over the term of the agreement and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5200-531-444100 (Space Rental)] Click to View |
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c. |
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Discussion and possible action for Webb County to enter into a One (1) year (June 1, 2018 through May 31, 2019) lease agreement with the City of Laredo regarding lease space located at 2518 Cedar Ave. (Jesus Garcia Head Start Center), Laredo, Texas at a monthly cost of NINE HUNDRED TWENTY EIGHT DOLLARS ($928.00) and a total cost of ELEVEN THOUSAND ONE HUNDRED THIRTY SIX DOLLARS ($11,136.00) over the term of the agreement and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5200-531-444100 (Space Rental)] Click to View |
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d. |
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Discussion and possible action for Webb County to enter into a One (1) year (June 1, 2018 through May 31, 2019) lease agreement extension with the City of Laredo regarding lease space located at 3501 Eagle Pass Avenue (Villa Alegre Head Start Center), Laredo, Texas at a monthly cost of NINE HUNDRED TWENTY ONE DOLLARS AND FIFTY EIGHT CENTS ($921.58) and a total cost of ELEVEN THOUSAND FIFTY EIGHT DOLLARS AND NINETY SIX CENTS($11,058.96) over the term of the agreement and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5200-531-444100 (Space Rental)] Click to View |
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e. |
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Discussion and possible action to approve Webb County Head Start’s Application for Special Risk Accident Insurance with Ameritas Life Insurance Corporation for 1,282 participants who are enrolled children in Webb County Head Start/Early Head Start/Child Care Partnership. The term of coverage will be for One (1) year, effective on October 1, 2018 and shall expire on October 1, 2019 at a total cost of SIX THOUSAND FOUR HUNDRED TEN DOLLARS ($6,410.00), and authorizing the county Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #’s 2357-5200-531-452001-030; 2361-5200-531-452001-030] Click to View |
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f. |
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Discussion and possible action to approve a Memorandum of Understanding (M.O.U.) between the Webb County Community Action Agency (W.C.C.A.A.) and Holding Institute Community Center, to fund the Transition Out of Poverty (T.O.P.) Program for a Two (2) year term, commencing July 2, 2018 through July 1, 2020, in order to provide for and help facilitate low income citizen/student program participation by furthering their educational opportunities in a chosen field of study that will allow low income citizen/students of Webb County to earn a “living wage”, to assist them in the pursuit of a better standard of living and transition out of poverty by providing qualified applicants financial assistance in an amount not to exceed Five Thousand Dollars ($5,000.00) per individual, to be paid by Webb County to Holding Institute Community Center, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Javier Ramirez, Director, Webb County Community Action Agency; Account #2368-5170-521-457008-010 (CSBG Grant Transition Out of Poverty Case Management Program)] Click to View |
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g. |
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Discussion and possible action to contract with The Texas Department of Health and Human Services Commission (HHSC) Meals on Wheels contract for Home Delivered Meals services. Contractor will provide an estimated 68,860 units of which are Title XX Social Service Block Grant/Home Delivered Meals for October 1, 2018 through September 30, 2019 (budget period). The unit rate for each meal is $4.95, and the approved budget for the budget period is $340,857.00. There will be no impact to the General Fund. [Requested by Javier Ramirez, Executive Director for C.A.A.; Fund #2371)] Click to View |
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h. |
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Discussion and possible action to approve a resolution for the purpose of authorizing and establishing a Governing Authority Resolution Business Organization for The Webb County Community Action Agency – Meals on Wheels program under the Texas Department of Health and Human Services Commission. There will be no impact to the General Fund. [Requested by Javier Ramirez, Executive Director for C.A.A.; Fund 2371] Click to View |
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Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of Five (5) Roadway Right-of-Way Easements out of Ranchitos Los Arcos Subdivision for the purpose of acquiring these necessary easements by Webb County to perform road maintenance and improvements to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and to authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez Garcia, Webb County Engineer]
Ranchitos Los Arcos
Click to View |
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9. |
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Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1 |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
Issue: Additional funds are needed to cover expenses for upcoming events and to purchase materials needed for office use.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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10. |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-6240-001-443000-035 |
Repairs & Maint. Equip. |
$2,600 |
$2,600 |
$2,600 |
$-0- |
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1001-6240-001-443000-020 |
Repairs & Maint. Bldg. |
$1,000 |
$1,000 |
$1,000 |
$-0- |
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$3,600 |
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To: |
1001-1100-001-443000-210 |
Repairs & Maint. Bldg. |
$2,056 |
$3,600 |
$298.16 |
$3,898.16 |
Issue: Funds being transferred to building fund to be used for the replacement of flooring for the offices at the Bruni Community Center.
Solution: Transfer of funds from Bruni Community Center accounts to building maintenance department.
Result: Funds transferred to contribute to costs associated for the much needed replacement of flooring at the Bruni Community Center offices. Click to View |
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11. |
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Honorable Mike Villarreal, Constable Pct. 2 |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
Issue: Fuel & Lubricants funds have been depleted and require a line item transfer to continue daily operations.
Solution: Process line item transfer to pay vendor and have enough funds until OPSG funds are transferred to fuel & lubricants account.
Result: Department will be able to conduct daily operations. Click to View |
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b. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3180-001-443000-075 |
Repairs & Maint. Vehicles |
$15,000 |
$600 |
$3,789.74 |
$3,189.74 |
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1001-3180-001-461000 |
Materials & Supplies |
$7,500 |
$1,000 |
$2,037.17 |
$1,037.17 |
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$1,600 |
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To: |
1001-3180-001-456205 |
Training & Education |
$8,000 |
$1,600 |
$506.18 |
$2,106.18 |
Issue: Department wants to send 6 Deputies to continuing education training.
Solution: Line item transfer will allow the training account to have adequate funds to cover the training expenses.
Result: The Deputies will be able to attend the training. Click to View |
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12. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Commissioners Court Meeting Minutes for June 25, 2018 Click to View |
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13. |
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Honorable Victor Villarreal, County Court at Law 2 Judge |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2070-001-433011 |
Visiting Judge |
$5,800 |
$3,221 |
$3,221 |
$0.00 |
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1001-2070-001-451003 |
Court Reporter/Interpreter |
$1,000 |
$358 |
$358 |
$0.00 |
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1001-2070-001-433001 |
Court Appointed Attorney |
$10,000 |
$3,630 |
$9,000 |
$5,370 |
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$7,209 |
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To: |
1001-2070-001-412000 |
Part Time |
$100 |
$7,209 |
$100 |
$7,309 |
Issue: Due the upcoming leave of the court translator under the Family Medical Leave Act (FMLA). A part time Court Translator is needed to perform the duties during court proceedings, to provide equal access to justice in the court. A department staff member will be out on leave under FMLA whose duties as a Court Translator are needed during the courts established dockets.
Solution: Approve the line item transfer .
Result: If approved, part time Court Translator will perform the duties during court proceedings, providing equal access to justice in the court. Click to View |
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14. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of a grant award in the amount of $5,100 as submitted by the Webb County Sheriff’s Office to the Office of the Texas Attorney General (OAG) for training for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC) task force; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any type of match; and, thus, is at no cost to the county. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legalistically complicated.
Solution: The Webb County Sheriff’s Office cyber crimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest numerous child predators in the Laredo/Webb County area. Grant award to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.
Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cybercrimes against children in Laredo/Webb County for the further prevention of child predation in our community.
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b. |
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Discussion and possible action to authorize the development and submission of a "Better Utilizing Investment to Leverage Development" or (BUILD) application under the Office of the Secretary of Transportation (DOT) in an amount not to exceed $3,000,000 for the paving and associated infrastructure improvements to Ranch Road 6073A/B located in Colonia La Presa adjacent to the Magana-Hein Road and authorizing the Webb County Judge to execute all relevant documents. All required documents were sent for review through the Economic Development Department and are compliant with the Webb County Single Point of Contact (SPOC) policy. This application does not require a County Match. Therefore, there will be no impact to the General Fund.
Issue: Ranch Road 6073A/B located in Colonia La Presa adjacent to the Magana-Hein Road is in dire need of repair and is impassable during inclement weather conditions.
Solution: Submit a BUILD application under the Office of the Secretary of Transportation (DOT) that proposes to address the identified issue regarding Ranch Road 6073A/B.
Result: If funded, Webb County shall pave Ranch Road 6073A/B and perform associated roadway infrastructure improvements that will make it a safe alternative roadway that transverses the length of Colonia La Presa. Click to View |
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c. |
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Discussion and possible action to authorize the development and submission of a “Better Utilizing Investment to Leverage Development “or (BUILD) application under the United States Office of the Secretary of Transportation (DOT) in an amount not to exceed $3,000,000 for the paving and associated infrastructure improvements to the roadways Rosaura Tijerina Road, Los Altos Road, Estrella Road and Enlace Road located adjacent to State Highway 359 and authorizing the Webb County Judge to execute all relevant documents. All required documents were sent for review through the Economic Development Department and is compliant with the Webb County Single Point of Contact (SPOC) policy. This application does not require a County Match. Therefore, there will be no impact to the General Fund.
Issue: The roadways - Rosaura Tijerina Road, Los Altos Road, Estrella Road and Enlace Road located adjacent to State Highway 359 are in dire need of improvements. The proposed roadway paving and roadway infrastructure improvements will create exit routes and serve as an alternate route during inclement weather events.
Solution: Submit a BUILD application under the Office of the Secretary of Transportation (DOT) that proposes to address the identified issue regarding the roadways - Rosaura Tijerina Road, Los Altos Raod, Estrella Road and Enlace Road located adjacent to State Highway 359.
Result: If funded, Webb County shall pave the roadways - Rosaura Tijerina Road, Los Altos Road, Estrella Road and Enlace Road located adjacent to State Highway 359 and perform associated roadway infrastructure improvements that will make it a safe alternative roadway.
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15. |
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El Cenizo Community Center |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfer) within the General fund:
Issue: Additional funds are needed to cover expenses for upcoming events and to purchase materials needed for office use.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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16. |
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Elections Administration |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1110-001-451201 |
Election Expense |
$151,000 |
$2,500 |
$12,370.03 |
$9,870.03 |
To: |
1001-1110-001-456005 |
Postage |
$39,000 |
$2,500 |
$ - 0 - |
$2,500 |
Issue: The account is negative due to all the elections held.
Solution: Make the line item transfer to cover the zero balance and to have money to the end of the fiscal year.
Result: Have a positive balance and have money on the account. Click to View |
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17. |
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Ernesto J. Salinas Community Center |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
Issue: Additional funds are needed to cover shortfalls in utility line item.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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18. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot:
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19. |
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Fire Suppression & EMS Services |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3140-001-470000 |
Capital Outlay |
$30,000 |
$27,448 |
$27,448 |
$28,423.33 |
To: |
1001-3140-001-461000 |
Materials & Supplies |
$6,800 |
$27,448 |
$2,127.63 |
$29,575.63 |
Issue: Purchase of personal protective gear does not meet capital outlay equipment threshold of $5,000 per item. Items must be purchased with materials & supplies line item. This line item does not have sufficient funds.
Solution: Transfer funds from capital outlay to materials and supplies to complete purchase of necessary personal protective gear.
Result: Equipped personnel that meet Texas Commission on Fire Protection requirements. Click to View |
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20. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to grant Preliminary and Final Plat Approval to Block 1, Lot 1 of Alarcon Phase II Plat being a 29.65 acre tract out of a 706.45 acre tract of land out of Porcion 33, Abstract 3084, as described in Vol. 1100, Pgs. 840-842 (ID 8968). Planning staff recommends approval. Click to View |
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b. |
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Discussion and possible action to grant Preliminary Plat approval to Lots 18, 19, 20 and 21, Block 3, Old Milwaukee Subdivision being a 0.6852 acre tract of land out of the A.M. Bruni Estate Partition and further described in Vol. 219, Pgs. 521-534 of the Webb County Deed Records (ID 8318). Planning Department staff recommends preliminary approval. Click to View |
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21. |
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Public Information Office |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) withing the General fund:
Issue: Additional funds needed to finish off budget year.
Solution: Transfer funds to Postage and Courier Service account.
Result: Funds will be available for future expenses. Click to View |
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22. |
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Purchasing |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General Fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1310-001-460105 |
Minor Tools & Apparatus |
$6,000 |
$1,225 |
$1,950.00 |
$725.00 |
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1001-1310-001-461000 |
Materials & Supplies |
$9,000 |
$1,225 |
$1,688.93 |
$463.93 |
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1001-1310-001-462605 |
Fuel & Lubricants |
$800 |
$200 |
$527.63 |
$327.63 |
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$2,650 |
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To: |
1001-1310-001-443000-035 |
Repairs & Maint. Equip. |
$7,300 |
$2,000 |
$258.95 |
$2,258.95 |
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1001-1310-001-456205 |
Training and Education |
$4,816 |
$650 |
$1,673.54 |
$2,323.54 |
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$2,650 |
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Issue: The Purchasing Department needs to appropriate funding for their copier lease and maintenance for the rest of the fiscal year. The Purchasing Department also needs to adequately fund their training and education account to facilitate their staff for a training and certification test from the Texas State Comptroller in order for their staff to obtain certification as Certified Texas Contract Developers.
Solution: Transfer of funds to Repairs & Maintenance of Equipment and Training and Education accounts to cover impending costs.
Result: Proposed budgeted funds will ensure there is budget availability for pending expenses that will be incurred. Click to View |
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b. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code; Section 263.152 (Disposition) and authorizing the Purchasing Agent to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through a and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Click to View |
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c. |
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Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following contracts for fiscal year 2018-2019.
Annual Contract for Outdoor Advertising
Annual Contract for Auto Parts
Annual Contract for Electrical Supplies
Annual Contract for Flexible Base
Annual Contract for Fuel
Annual Contract for Janitorial Supplies
Annual Contract for Machine Shop Repair
Annual Contract for Milk, Bread, Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Pharmaceutical Supplies
Annual Contract for Processed Foods
Annual Contract for Produce
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals
Issue: The Contracts listed above are set to expire 09/30/2018.
Solution: Authorize the Purchasing Agent to solicit for new contracts.
Result: Annual Contracts will provide stable, lowest available and cost efficient prices from responsible bidders for Webb County. Click to View |
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23. |
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Road & Bridge |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfers) within Road & Bridge funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2007-7150-001-456305 |
Uniforms |
$25,500 |
$8,000 |
$9,552.59 |
$1,552.59 |
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2007-7150-001-432001 |
Professional Services |
$10,000 |
$5,000 |
$7,772.76 |
$2,772.76 |
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2007-7150-001-443000-045 |
Repair & Maint. Bridges |
$76,500 |
$16,500 |
$21,177.56 |
$4,677.56 |
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2007-7150-001-462605 |
Fuel & Lube |
$336,000 |
$71,500 |
$142,881.25 |
$71,381.25 |
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$101,000 |
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To: |
2007-7150-001-443000-100 |
Repair & Maint. Roads |
$127,500 |
$61,000 |
-$41,570.84 |
$19,429.16 |
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2007-7150-001-443000-075 |
Repair & Maint. Vehicles |
$127,500 |
$40,000 |
$6,334.84 |
$46,334.84 |
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$101,000 |
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Issue: Additional funds are needed to cover scheduled and projected expenses.
Solution: Request a line item transfer.
Result: Ensure funding for the reminder of the Fiscal Year. Click to View |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 9, 2018.
Issue: Slot 2355 became vacant after employee was transferred to another position.
Solution: Fill vacant position.
Result: New employee will assist with the daily operations of Road & Bridge Department. Click to View |
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24. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-4070-001-460000 |
Office Supplies |
$29,500 |
$8,100 |
$12,738 |
$4,638 |
|
1001-3050-001-456205 |
Training & Education |
$2,000 |
$2,000 |
$2,000 |
-0- |
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1001-3010-001-460000 |
Office Supplies |
$25,000 |
$2,500 |
$7,714 |
$5,214 |
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$12,600 |
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To: |
1001-3010-001-464005 |
Books & Subscriptions |
$7,000 |
$100 |
$563 |
$663 |
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1001-4070-001-443000-020 |
Repair Maint. Building |
$75,000 |
$6,500 |
$3,298 |
$9,798 |
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1001-4070-001-461000 |
Materials & Supplies |
$40,000 |
$6,000 |
$4,238 |
$10,238 |
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$12,600 |
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Issue: Line item is needed to purchase books and subscriptions to cover the remaining fiscal year, to pay for unexpected repairs, and purchase pending but needed supplies for the jail.
Solution: Request a line item transfer.
Result: Needed supplies, subscriptions, and repairs will be attained and duly paid. Click to View |
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REGULAR AGENDA
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Economic Development |
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25. |
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Discussion and possible action to authorize the continued payment of salary and fringe benefits of the Texas Veterans Commission (TVC) grant funded Regional Coordinator, Regional Case Manager and UA Technician until the formal Notice of Grant Award is received and executed by Webb County and TVC, for a period not to exceed ninety (90) days. Webb County and the 406th District Court Veterans Treatment Program received notification of grant award on May 10, 2018 in the amount of $300,000 effective July 1, 2018 through June 30, 2019. All required documents were sent for review through the Economic Development Department and the award documentation is compliant with the Webb County Single Point of Contact (SPOC) policy. [Requested by 406th District Court]
Issue: The salaries and fringe benefits of the personnel funded by the Texas Veterans Commission grant need to continue to be paid while the official Notice of Grant Award for the period of July 1, 2018 thru June 30, 2019 is received from the Texas Veterans Commission.
Solution: The Webb County Commissioners' Court approving the continued payment of salary and fringe benefits of the Texas Veterans Commission grant funded personnel until the official Notice of Grant Award is received and executed by Webb County and the Texas Veterans Commission.
Result: The Texas Veterans Commission grant funded personnel will continue to be paid for performing their duties and responsibilities to meet program goals. Click to View |
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Human Resources |
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26. |
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Discussion and possible action to review the final list of qualified applicants for the Risk Management Director position and to decide whether to schedule interviews and/or select a candidate now, including setting the salary; or take additional action proposing to reorganize the department completely, and any other matters incident thereto. (Selection of a candidate will be contingent on successful pre-employment process). [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.017 (A) (B) (Consultation with Attorney) and Section 551.075 (Personnel Matters)] Click to View |
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Road & Bridge |
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27. |
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Discussion and possible action to authorize the modification of the following job description slot within the Road and Bridge department; subject to approval by Civil Service Commission; and any other matters incident thereto.
Issue: The Road & Bridge department would like have the court modify the job description for the above mentioned slot in an effort to qualify more potential candidates within the department that have extensive county experience but lack certain minimum qualifying criteria.
Solution: Request for the court and civil service commission to consider making certain minimum criteria in job description preferred rather than required.
Result: Help encourage the advancement of county employees who possess years of experience in a particular position but are unable to progress due to certain restrictive qualification criteria in job description. Click to View |
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Carlos Aguilar Activity Center |
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28. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
Issue: Additional funds are needed to cover expenses for upcoming events and to purchase materials needed for office use.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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Engineer |
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29. |
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Discussion and possible action to approve a Contingency Fund Expense from the Energy Services Construction Contract and the Energy Savings Performance Assurance Support Contract with Schneider Electric Building Americas Inc., in the amount of $166,500.00 for the replacement of the Main Switchboard, coordination and arc flash study for the Webb County Justice Center, using funds encumbered as per Contract and Purchase Order 2018-00000606, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3865-7420-001-474501-045 (Construction in Progress-Chiller Water Plant-Contingency Fund)]
Issue: Replacement of existing main switchboard is needed at the Justice Center. Arch flash study coordination is needed to apply the proper settings and labels once the new board is installed.
Solution: Price of $166,500.00 will cover $19,500.00 for the coordination and arc flash study and $147,000.00 for the replacement of the existing main switchboard, as per attached quote. Lead time for this new board is 12 weeks. Due to recent tariffs being imposed by the President on imports, an increase in costs is expected. It is imperative to lock in the price as soon as possible. This work is proposed to get done October 5 October 8. This falls in line with the county’s shut down for Columbus Day. Please note verbiage on Purchase Order 2018-00000606. Customer has the option of using all or part of this fund to add other additional scope items during the construction period.
Result: Proceed with project. Click to View |
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La Presa Community Center |
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30. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
Issue: Additional funds are needed to cover expenses for upcoming events and to purchase materials needed for office use.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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Purchasing |
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31. |
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Discussion and possible action to approve the awarding of RFP 2018-003 "Building Lease for Constable Precinct 4” to sole proposer Godot, LTD. The lease agreement is for the office space of 1,724 square feet in area and is located at 9901 McPherson, Suite 102. The proposed lease agreement is for Three (3) years with monthly rental fee of $3,161.00 for year one (1) and year two (2), and a monthly rental fee of $3,275.00 for year three (3) of the lease. [Requested by Constable Harold Devally, GL Account 1001-1130-001-444100 (General Operating-Space Rental)]
Issue: The current lease agreement for the office space located at 9901 McPherson, Suite 102 is expired and is currently being paid on a month-to-month basis.
Solution: Approve lease agreement provided by Godot, LTD.
Result: With the new lease agreement, daily operations of the Constable's Office Precinct 4 shall not be interrupted. Click to View |
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Rio Bravo Community Center |
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32. |
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Discussion and possible action to approve the following budget amendments (line item transfers) within the General fund:
Issue: Additional funds are needed to cover expenses for upcoming events and to purchase materials needed for office use.
Solution: Approval of line item transfer.
Result: Avoid shortfall and future expenses will be covered. Click to View |
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Commissioners Court Administrator |
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33. |
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Report from Commissioners Court Administrator regarding annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court; with discussion and possible action to accept the report and/or request an individual performance review for any specific department head to be conducted at a future court meeting; and any other matters incident thereto. Click to View |
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34. |
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Discussion and possible action to enter into a professional services contract with Hanson Professional Services, Inc. at a cost of One Hundred Ninety Three Thousand Dollars ($193,000.00) for RFQ-2016-002 ”Master Plan for Webb County Property (Known as) “L.I.F.E.” Laredo International Fair and Exposition.” [Account #2004-1010-001-463567-005 (LIFE Downs Repairs)] Click to View |
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Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1 |
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35. |
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Discussion and possible action to authorize the purchase of a Type III 16-18 passenger bus from the El Aguila Rural Transportation program in the amount of Five Hundred ($500.00) Dollars, for the Webb County Precinct I community centers to assist with the transportation of elderly or children from the centers to community based events; and any others matters incident thereto. [Account #1001-1030-001-443000-035 (Repairs & Maintenance- Equipment)]
Issue: Current center vans are not up to par with transporting participants.
Solution: The purchase of bus through the cooperation of TXDot and Webb Co. El Aguila.
Result: With the purchase of this bus we will be able to transport participants safely and efficiently and to eliminate high maintenance costs associated with current van(s). Click to View |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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36. |
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Presentation with discussion and possible action to enter into a Memorandum of Understanding with Ramiro Hernandez, d/b/a Rams Nutritional Services to provide year-round hot meals through a U.S.D.A. sponsored program. The program would provide meals at Webb County community centers, and any other matters incident thereto. Click to View |
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Honorable John C. Galo, Webb County Commissioner Pct. 3 |
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37. |
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Discussion and possible action to authorize the Human Resources department and Purchasing Agent to solicit a request for professional service proposals to update the current county wage and pay classification scale, and any other matters incident thereto. Click to View |
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Presentations |
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38. |
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Discussion and possible action to proclaim July 2018 as the 20th Anniversary of Casa De Misericordia and designating Casa De Misericordia as an agency to fight against Domestic Violence in Webb County and surrounding communities. [Requested by Tano E. Tijerina, County Judge] Click to View |
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39. |
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Discussion and possible action to proclaim the week of July 15 – 21, 2018 as "Probation, Parole, and Community Supervision Week”. [Requested by Tano E. Tijerina, County Judge] Click to View |
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40. |
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Recognition of the Laredo Pony 8U Red All-Stars baseball team who were named 2018 Pinto Champions during recent competition in Portland, Texas. The team consists of seven and eight year olds and will now be traveling to the Pony World Series in Youngsville, Louisiana on July 11, 2018. [Requested by Tano E. Tijerina, County Judge] Click to View |
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41. |
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Communications |
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42. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ______ DAY OF JULY, 2018
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ______ day of July, 2018 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS _____ DAY OF JULY, 2018
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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