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Meeting Date:	07/09/2018
APPROVE CONTINGENCY FUND EXPENSE FOR THE JUSTICE CENTER
Submitted for:	Martha Palacios	Submitted By:	Martha Palacios
Department:	Engineering

Subject:

Discussion and possible action to approve a Contingency Fund Expense from the Energy Services Construction Contract and the Energy Savings Performance Assurance Support Contract with Schneider Electric Building Americas Inc., in the amount of $166,500.00 for the replacement of the Main Switchboard, coordination and arc flash study for the Webb County Justice Center, using funds encumbered as per Contract and Purchase Order 2018-00000606, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3865-7420-001-474501-045 (Construction in Progress-Chiller Water Plant-Contingency Fund)]

Issue: Replacement of existing main switchboard is needed at the Justice Center. Arch flash study coordination is needed to apply the proper settings and labels once the new board is installed.

Solution: Price of $166,500.00 will cover $19,500.00 for the coordination and arc flash study and $147,000.00 for the replacement of the existing main switchboard, as per attached quote. Lead time for this new board is 12 weeks. Due to recent tariffs being imposed by the President on imports, an increase in costs is expected. It is imperative to lock in the price as soon as possible. This work is proposed to get done October 5 October 8. This falls in line with the county’s shut down for Columbus Day. Please note verbiage on Purchase Order 2018-00000606. Customer has the option of using all or part of this fund to add other additional scope items during the construction period.

Result: Proceed with project.

Background:

N/A

Previous Court Action:

N/A

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
Account No. 3865-7420-001-474501-045 (Construction in Progress-Chiller Water Plant)

Attachments
ARCH FLASH STUDY QUOTE
SWITCHBOARD REPLACEMENT QUOTE
CONTRACT-ENERGY SAVINGS
PURCHASE ORDER