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Meeting Date:	08/13/2018
Expense Correction for 2016 Bond, Square E Payment
Submitted for:	Adrian Montemayor	Submitted By:	Adrian Montemayor
Department:	Water Utilities

Subject:

Discussion and possible action to approve an expense of $30,908 to be allocated from the Water Utility Improvement Series 2016 for the previously approved Rio Bravo Waste Water Plant repairs and lift station work under contract with Square E Engineering. [Account #7220-7270-001-474501- Water Utility Improvement Series 2016]

Issue: Original project and change orders were budgeted and encumbered from Water Utility Improvement Bond Series 2013 (G/L 7210-7080-001-470000-080) but this account transitioned into FY 2017 with a budget of $3,292. An additional $30,908 are needed to be encumbered to complete the previously approved change order.

Solution: Encumber $30,908 from the Water Utility Improvement Bond Series 2016 that has an available balance of $2,554,982.

Result: Ability to process all remaining invoices as per previously approved contract and change orders.

Background:

Original project and change orders were budgeted and encumbered from Water Utility Improvement Bond Series 2013 (G/L 7210-7080-001-470000-080) but this account transitioned into FY 2017 with a budget of $3,292. An additional $30,908 are needed to be encumbered to complete the previously approved change order.

Previous Court Action:

7/25/2016: Transfer authorized (Item 9. 19.) by Court from 745-3001-8801-7 to 745-3004-8801-8 in the amount of $34,200 for sewer improvement change order approval (Item 9. 26.) to Square E Engineering in he amount of $34,200.

5/22/2017: Transfer authorized by Auditor for to correct transfer previously made to 2013 bond to take advantage of remaining balance.

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA