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Meeting Date:	08/13/2018
Hachar Reuthinger Road Project
Submitted for:	Erika Hernandez	Submitted By:	Erika Hernandez
Department:	Civil Legal Division

Subject:

Discussion and possible action to approve the execution of a professional engineering services contract between Webb County and Dannenbaum Engineering Corporation, in the amount of $298,282.04, pursuant to prior award of (RFQ) #2017-003 "Hachar-Reuthinger Road Project" Main Contract and Work Authorization No. 1 for Engineering Services to Dannenbaum Engineering Corporation for preliminary engineering services under Contract Number CSJ: 0922-33-166; Hachar Reuthinger Road Project - Northern N.D. Hachar Tract Boundary to I-35 as approved by the Texas Department of Transportation (TxDOT); subject to annual budgetary appropriations; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez Garcia, Webb County Engineer; Account # 3721-7230-001-432001 (Hachar RD Extension -Construction In Progress -Administration -Professional Services)]

Issue: The Reuthinger Road section of the Hachar/Reuthinger Roadway Extension project requires engineering, environmental, schematic and/or related services to be completed before plans, specifications, and estimates for construction can be developed for this project.

Solution: Approve the execution of the Professional Services/Engineering contract between Webb County and Dannenbaum Engineering Corporation pursuant to previous award in Webb County (RFQ) #2017-003 "Hachar-Reuthinger Road Project" in accordance with the adopted procurement rules for projects funded by the US Department of Transportation - Federal Highway Administration and monitored by TXDOT.

Result: Final completion of Hachar Reuthinger Road Extension Project and Webb County will be reimbursed for 80% of the total project costs by TxDOT.

Background:

Background: Webb County had previously authorized the Purchasing Agent to solicit RFQ#2017-003 "Hachar Reuthinger Road Project" for preliminary engineering services under Contract Number CSJ: 0922-33-166; Hachar Reuthinger Road Project - Northern N.D. Hachar Tract Boundary to I-35. These preliminary designs will prepare the County to extend the Hachar Road through the Reuthinger portion allowing to take the roadway out of the commercial area and improve the flow of traffic and other future infrastructure growth in the area. Preliminary engineering services will be reimbursed through TXDOT up to $240,000.00 (80/20) reimbursable per application for payment.

Only four firms submitted a proposal for this project. The initial evaluation phase scored the four (4) firms based on criteria published in the RFQ by reviewing each proposal submitted. The secondary phase required interviewing only the top 3 firms in person by the evaluation team. The engineering contract with Dannenbaum Engineering Corporation, as the top firm with the highest score is now being presented for approval and execution by the Webb County Commissioners Court , in order to proceed with project.

The Texas Department of Transportation and the Federal Highway Administration require an Advanced Funding Agreement

Previous Court Action:

Fiscal Impact

Budget Account Number:	See Financial Impact
Funding Source:	See Financial Impact
Balance:	N/A
Financial Impact:
Account No. 3721-7230-001-432001 (Hachar RD Extension -Construction In Progress -Administration -Professional Services)