Commissioners Court Meeting

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Meeting Date:	09/10/2018
Status Report on Replacing All Law Enforcement Unite with 90k Miles or More
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Status report with discussion and possible action on replacing all law enforcement units with 90,000 miles or more, with further possible action to select an option to purchase or lease forty-four (44) law enforcement units as presented by the Purchasing Agent or any quantity as authorized by Commissioners' Court and further authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Commissioners Court]

Issue: During a special called meeting Commissioners' Court requested that all law enforcement units exceeding 90,000 miles be replaced with new units possibly through a leasing program or other options the Court may consider and approve.

Solution: Review options provided by the Purchasing Agent to either lease or purchase all 44 units exceeding 90,000 miles or any quantity of units as authorized by Commissioners Court.

Result: Replace high mileage Law Enforcement units as directed by the Court. This will provide safer patrol units for County law enforcement officers and have a positive impact on the quality of public service provided to the Citizens of Webb County.

Background:

During the August 27, 2018 meeting, Commissioners Court requested that the Purchasing Agent return with a 5 year proposal excuding the equipment costs from the monthly lease rates. Further, to also return again with a 3 year option less the equipment cost. Equipment cost will be proposed seperately through a finance proposal over a 5 year payment plan.

Options provide to Court during this meeting included lease rates w/total equipment costs included. The equipment cost is allowed to be transferred to new lease units or if lease ends it becomes County property. Further, a purchase option was also provided. This will leverage significant saving upfront but may increase the future expenditures within mainteannce general fund budgets.

Updated lease options are being presented for Courts consideration.

Previous Court Action:

No action was taken on this lease/purchase proposal during a regular called meeting on 08/27/2018.

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	TBD
Balance:	TBD
Financial Impact:
TBD. Financial impact will depend on option selected by Commissioners Court. Purchase and/or Lease options have different financial results.