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Meeting Date:	09/24/2018
Purchasing Contract with GovSpend
Submitted for:	Joe Lopez	Submitted By:	Cesar Guerra
Department:	Purchasing

Subject:

Discussion and possible action to approve a professional service contract between Webb County andGovSpend for a three year agreement for a GovSpend SmartSearch License effective October 1, 2018 through September 30, 2021 for a total amount not to exceed $3,000 (Three Thousand) annually, subject to annual appropriations; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1310-001-432001 (Professional Services)]

Issue: There is a need to have access of other governments’ information of vendors and contracts in order to secure better prices for informal and formal bids as well as being able to validate sole source companies for Webb County.

Solution: Approve recommended GovSpend Smartsearch License that represents a suite of proprietary software applications developed and offered exclusively by GovSpend and patented by the United States Patent & Trademark Office (U.S. Patent No US 2014/0188948 A1)

Result: Increase results of vendor participation for formal and informal bids in order to secure financial savings and procurement efficiency as well as exclusive software to validate companies claiming sole source status.

Background:

With this product, Webb County's benefit from GovSpend’s database of hundreds of millions of local, state and federal purchase order records to:

1) find the best price on products and services they need to purchase

2) easily find hard to locate products

3) find the vendors - and their contact information - who offer these products and services

4) complete a one-click request for quotes from these vendors

5) see an Agency’s aggregated purchasing information and performance

6) provide community access to the Agency’s purchasing information

7) validate sole source companies

Previous Court Action:

N/A

Fiscal Impact

Budget Account Number:	1001-1310-001-432001
Funding Source:	General Fund
Balance:	$17,000
Financial Impact:
3 year contract, $3,000 annually.

Attachments
Govspend Quote
Govspend Sole Source