Commissioners Court Meeting

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Meeting Date:	09/24/2018
EnCase Forensic Software- Sheriff's Office 2018
Submitted for:	Erika Hernandez	Submitted By:	Erika Hernandez
Department:	Civil Legal Division

Subject:

Discussion and possible action to authorize the Webb County Civil Legal Division to enter into negotiations and a license renewal for 3 years, beginning on September 26, 2018 through September 25, 2021 for the quoted amount of $1,267.92 and any other matters incident thereto; and authorizing the Webb County Judge to sign any relevant documents. [Requested by Webb County Sheriff, Martin Cuellar; (Account No. 1001-3010-001-443000-110)]

Issue: The forensic software is needed to perform law enforcement activities and was already purchased by the Webb County Sheriff’s Office, however, as with all software it needs to be renewed in order to maintain its functionality. Under the authority of the Texas Local Government Code Section 262, the Webb County Purchasing Agent has adopted policies and procedures for the Webb County Purchasing Office. The amount quoted is less than the $3,001.00 dollars and therefore, the buyer may select the vendor.

Solution: Renew the Agreement

Result: Acquire the necessary support and maintenance of the forensic software

Background:

The software was purchased for the examination of cell phones and computers that contain evidence of criminal activity. Every three years the license to maintain the latest software is needed to keep the functionality of the software up-to-date with changing technology.

Previous Court Action:

Fiscal Impact

Budget Account Number:	See Financial Impact
Funding Source:	See Financial Impact
Balance:	N/A
Financial Impact:
Account # 1001-3010-001-443000-110 Repairs and Maintenance Software

Attachments
Open Text, Inc. License Renewal