Commissioners Court Meeting

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Meeting Date:	12/12/2018
Employee Events Spending Policy
Submitted for:	Lizette Torres	Submitted By:	Lizette Torres
Department:	Auditor

Subject:

Discussion and possible action to provide notice to all Webb County employees, part-time employees, volunteers, elected officials, appointed officials, and administrators that any and all County sponsored events will require financial tracking for reportable taxable awards or prizes; and authorize the creation and implementation of an employee benefit policy and to incorporate an appropriation budget line item within the General Fund and/or a designated fund to account for the acceptance of donations and bequests according to LGC 81.032 in order to provide financial transparency, and any other matters incident thereto. [Operational Reserve Acct. #1001-1130-001-431007-010; Flexible Spending Plan Acct. #1001-209250-075; Vending Machine Commission Acct. #1001-209285]

Issue: Webb County spends funds for employee events which include reception, music, awards or prizes, decorations, etc.

Solution: Commissioners Court adopts spending policy and/or guidelines for taxable awards or prizes. Compliance with Federal and State income tax reporting requirements for not de minimis fringe benefits.

Result: Webb County will have a formal employee events spending policy and/or guidelines.

Background:

n/a

Previous Court Action:

n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
IRS De Minimis Fringe Benefits
Spending Policy