Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2.

Pledge of Allegiance/Invocation

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor- Collector); and any other matters incident thereto.

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

Discussion and possible action to approve, by Order, the following State Forfeiture budget amendment (line item transfer) in the amount of $10,959 under Section 111.070 (c)(1) of the Texas Local Government Code the Webb County Commissioners Court may transfer by order from one line item to another without authorizing an emergency expenditure. [Requested by Webb County Sheriff Martin Cuellar, State Forfeiture Fund #2151]

Acct. Number

Acct. Name

Adopted

Request

Current

End Bal.

To:

Issue: Line item transfer from the Transfer out account will be utilized to cover straight overtime, FICA, Retirement, Unemployment, Workers Comp and FLSA charged to overtime worked under OCEDTF, USM, & ICE operations for the performance period of October 1, 2018 to September 30, 2019.

Solution: With court approval, bi-weekly transactions will be coded to proper accounts, and will elevate reclassifications at end of FY 19

Result: Monthly reconciliations will be completed without any issues. Click to View

b.

Discussion with possible action to ratify ministerial two budget amendments (Line item transfer) in the total amount of $9,641.83 to cover pending expenses for Storage Rental for FY 2019 and drug free campaign expenses; and any other matters incident thereto. [Requested by Rudy Rodriguez, Constable Pct. 1; Fund #2180]

	Account Name	Account #	Amount
From:	Fund Balance	2180-259700	$9,641.83

To:	Rent Expense	2180-3150-001-444400	$5,000.00
	Drug Free Campaign	2180-3150-001-455501	$4,641.83
			$9,641.83

Issue: Federal Forfeiture accounts line item do not have enough funding to cover expenses.

Solution: Transfer of funds/approval of budget amendments.

Result: Pending storage expenses will be covered. Click to View

c.

Discussion and possible action to approve, by Order, a budget amendment of $72,555 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]

	Account Name	Account Number	Amount
From:	Fund Balance Unreserved Undesignated	2162-259700	$72,555

To:	Bullet Proof Vests	2162-2260-001-456320	$3,000
	Law Enforcement - Other	2162-2260-001-457006	$69,555

Issue: New equitable shared funds have been been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines. Click to View

d.

Discussion and possible action to approve, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $72,900; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]

	Account Name	Account Number	Amount
From:	Fund Balance Unreserved Undesignated	2160-259700	$72,900

To:	Payroll Cost	2160-2260-001-410000	$1,150
	Overtime	2160-2260-001-413000	$30,000
	Fica County Share	2160-2260-001-422000	$12,250
	Retirement County Share	2160-2260-001-423000	$18,500
	Unemployment Tax	2160-2260-001-425000	$1,200.00
	Workers Compensation	2160-2260-001-426000	$4,800.00
	Administrative Travel	2160-2260-001-458000	$5,000.00

Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View

e.

Discussion and possible action to approve the following carryover (line item transfer) within Grant Funds to cover budget balances from 2017-2018 fiscal year into new 2018-2019 FY for the Texas Department of Agriculture #7216115. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]

	Account Number	Account Name	Amount
From:	3527-7230-330300	Grant Revenue	$18,979.76

To:	3527-1150-001-410000	Payroll	$10,204.35
	3527-1150-001-421000	Insurance	$148.37
	3527-1150-001-422000	Fica	$1,555.95
	3527-1150-001-423000	Retire	$1,015.47
	3527-1150-001-425000	Unemp	$2,519.06
	3527-1150-001-426000	Work Comp	$2,535.87
	3527-1150-001-454000	Advertise	$1,000.00
	3527-1150-001-461000	Mat & Supplies	$0.69
			$18,979.76

Issue: Funds must be carried over from September 30, 2018 into fiscal year 2018-2019 to cover expenses for the remainder of the fiscal year.

Solution: By Commissioners Court approval, accounts will have funds to cover until the end of fiscal year.

Result: With funds available, the department will be able to cover expenses for project. Click to View

f.

Discussion and possible action to approve, by Order, the following budget amendment to increase insurance amount currently available for Texas Department of Agriculture #7216115 project. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	3527-1150-001-426000	Work Comp	$2,535.87	$700	$2,535.87	$1,835.87
To:	3527-1150-001-421000	Insurance	$148.37	$700	$148.37	$848.37

Issue: There are currently insufficient funds in budget account to be able to complete pending timesheets for October and November 2018. Budget amendment is needed in order to continue the availability of these funds.

Solution: The approval of this agenda item will enable the approved funds to be carried over into pending months (October and November 2018).

Result: The approval of this agenda item will allow the completion of these timesheets. Click to View

g.

Discussion and possible action to approve the following budget amendment to carry over budget balances from November 30, 2018 into December 2018 for Texas Department of Agriculture #7217491 project. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]

	Account Number	Account Name	Amount
From:	3521-7230-330300	Grant Revenue	$274,900

To:	3521-1150-001-410000	Payroll	$17,000
	3521-1150-001-421000	Insurance	$1,200
	3521-1150-001-422000	Fica	$1,200
	3521-1150-001-423000	Retire	$1,200
	3521-1150-001-425000	Unemp	$1,200
	3521-1150-001-426000	Work Comp	$1,200
	3521-1150-001-454000	Advertise	$1,000
	3521-1150-001-458000	Admin Travel	$500
	3521-1150-001-461000	Mat. & Supplies	$500
	3521-7230-001-432001	Professional Services	$25,000
	3521-7230-001-470000	Capital Outlay	$224,900
			$274,900

Issue: Funds must be carried over from November 30, 2018 into December 2018 to cover expenses.

Solution: By Commissioners Court approval accounts will have funds to cover outstanding expenses.

Result: The approval of this agenda item will allow the continuation funds to be available to cover expenses for project. Click to View

h.

Discussion and possible action to approve, by Order, the following grant funds budget amendment (line item transfer) in the amount of $17,500 under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without auhorizing an emergency expenditure. [Requested by Javier Ramirez, CAA Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2661-7110-521-462605	Fuel & Lubricants	$85,500	$8,000	$60,275	$52,275
	2661-7110-521-460030	Marketing Expense	$3,000	$3,000	$3,000	$ 0
	2661-7110-521-443000-075	Repair and Maint. Vehicle	$85,360	$6,500	$52,467	$45,967
				$17,500
To:	2661-7110-521-460105	Minor Tools & Apparatus	$6,276	$7,500	$2,033	$9,533
	2661-7110-521-413000	Overtime	$12,000	$10,000	$2,285	$12,285
				$17,500

Issue: Funds available in account will not cover cost needed to continue operation of service through the end of the budget year.

Solution: Approve the line item transfer.

Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service. Click to View

6.

Casa Blanca Golf Course

a.

Discussion and possible action to ratify the following budget amendment (line item transfer) for Fund 7100- Casa Blanca Golf Course:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6130-001-454000	Advertising	$8,000	$1,003	$6255.60	$5,252.60
To:	7100-6130-001-432065	Directors Fees/Mgmt	$60,000	$1,003	$7,753	$8,756

Issue: The golf course is pending payment for the liquor license application.

Solution: Completing this budget adjustment will allow the department to submit their payment and applicaiton.

Result: The Casa Blanca Golf Course will renew its liquor license. Click to View

7.

Civil Legal Division

a.

Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Maintenance Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number C00203 at a monthly cost not to exceed Two Hundred Twenty Five Dollars ($200.00) and an annual cost not to exceed Two Thousand Four Hundred Dollars ($2,400.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] Click to View

b.

Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number D00086 at a monthly cost not to exceed Two Hundred Twenty Five Dollars ($225.00) and an annual cost not to exceed Two Thousand Seven Hundred Dollars ($2,700.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] Click to View

c.

Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number A07595 at a monthly cost not to exceed Two Hundred Dollars ($200.00) and an annual cost not to exceed Two Thousand Four Hundred Dollars ($2,400.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] Click to View

d.

Discussion and possible action to enter into a law enforcement professional services contract with Antonio Reyes to provide specialized training for law enforcement personnel and other law enforcement services, pursuant to Local Government Code §262.024 (a)(4) Discretionary exemption, for a performance period of Six (6) months at a cost of One Thousand Five Hundred Dollars ($1,500.00) per month, effective February 1, 2019 through August 1, 2019, for an amount not to exceed $9,000.00 and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. Forfeiture funds will be used therefore, there will be no impact to the General Fund. [Requested by Martin Cuellar, Sheriff; Account #2152-3010-001-432001 (Professional Services- Forfeiture Funds)]

Issue: Webb County Sheriff requests specialized law enforcement training and other law enforcement services.

Solution: Contract services to assist with specialized training for members of the Sheriff's Office using state forfeiture funds.

Result: Secure recommendations on standard operating procedures, specialized training, and any other matters that pertain to the mission and goals of the Webb County Sheriff’s Office as directed and approved by the Webb County Sheriff. Click to View

e.

Discussion and possible action to enter into a twenty month (20) month (February 1, 2019 through September 30, 2020) Maintenance Agreement between Toshiba Business Solutions and Webb County for the office of Webb County Commissioner, Precinct 4 for a Lexmark XC4140 printer at an annual cost of One Hundred Ninety One Dollars and Eighty-Three Cents ($191.83), subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by John Galo, Commissioner, Precinct 3; Account #1001-1050-001-461000 (Materials and Supplies)] Click to View

8.

Community Action Agency

a.

Discussion and possible action to approve conducting Category "B" Elections to fill current vacancy as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. The Advisory Board shall be composed of membership that complies with the Community Services Block Grant- Texas Administrative Code Rule 5.215. Election will be held on Thursday, January 31, 2019 for a Representative and Alternate for Area X- El Cenizo- in El Cenizo City Hall located at 507 Cadena from 9:00 a.m. till 5:00 p.m.

Issue: To hold Election to fill current vacancy for Representative and Alternate for Area X- El Cenizo Neighborhood.

Solution: The Advisory Board shall be composed of membership that complies with the Community Services Block Grant- Texas Administrative Code Rule 5.215.

Result: Webb County Community Action Agency will be in compliance with the Texas Administrative Code Rule 5.215. Click to View

b.

Discussion and possible action to approve South Texas Food Bank and Laredo Kidney Foundation as Representative Organizations for Category "C" for Webb County Community Action Agency Advisory Board; and any other matters incident thereto.

Issue: State mandates the filling of vacancies when applicable terms end as per Texas Administrative Code Chapter 5 Rule 5.215.

Solution: Vacancies will be filled.

Result: The Agency will comply with TDHCA- Texas Administrative Code, Chater 5 Rule 5.215. Click to View

c.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 28, 2019:

Slot #	Title	Hourly Rate

1129	Full - time Bus Driver	$11.81

Issue: Slot #1129 is currently vacant.

Solution: Request is being submitted to fill slot.

Result: The filling of Slot # 1129 will allow the department to continue to provide transportation services throughout the rural areas of Webb County. Click to View

9.

Honorable Rudy Rodriguez, Constable Pct. 1

a.

Discussion with possible action to retire Canine (K-9) "Asad", a male Belgian Malinois due to age and other health conditions and to approve the adoption and rehoming of said K-9 to a Constable Pct. 1 Deputy; and any other matters incident thereto.

Issue: K-9 Boy is need of retirement due to age and health condition.

Solution: Retirement of K-9 and allowing adoption by law enforcement officer.

Result: Successful retirement and rehoming with law enforcement officer. Click to View

10.

Honorable Margie Ibarra, County Clerk

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Records Management fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2006-2310-001-432001	Professional Services	$273,008	$9,000	$213,038	$204,038

To:	2006-2310-001-461000	Materials & Supplies	$0.00	$4,000	$0.00	$4,000
	2006-2310-001-460105	Minor Tools & Apparatus	$0.00	$5,000	$0.00	$5,000
				$9,000

Issue: We are in need of a Enduro #200 Plat Cabinet Combo which includes 100 24" x 36" Plat Envelopes, Acid Free.

Solution: Approval of Line item transfer and purchase of Cabinet and Plat envelopes from Scott-Merriman, Inc. in the amount not to exceed $9,000.

Result: The Webb County Clerks Office will be able to continue restoring and preserving Plats that are received on a regular basis. Click to View

11.

Honorable Isidro Alaniz, District Attorney

a.

Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and the United States Marshals Services for overtime expenses. The period of performance for this agreement is October 1, 2018 through September 30, 2019 the Disrict Attorney's office will receive and amount not to exceed $16,000.00, in support of Joint Law Enforcement Operations - Project JLEOTFS4. Applicable estimated fringe benefits in the amount of $3,700 associated with this overtime will be covered using state forfeiture funds. This cooperative agreement will continue to have no impact on the general fund; [Fund #2580 - US Marshals-District Attorney]

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.

Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.

Result: Disruption of organized criminal activity in Webb County and along the Texas border. Click to View

b.

Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and Homeland Security Investigations (HSI), Special Agent in Charge (SAC) for overtime expenses. The period of performance for this agreement is October 1, 2018 through September 30, 2019 the District Attorney's Office will receive an amount not to exceed $15,000.00. Applicable estimated fringe benefits in the amount of $3,500 associated with this overtime will be covered using state forfeiture funds. This cooperative agreement will continue to have no impact on the general fund. [Fund 2579]

Issue: Collaboration between Federal, State, and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border.

Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations.

Result: Disruption of organized crime activity along the Texas border and in Webb County. Click to View

12.

Economic Development

a.

Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, DEA Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice Drug Enforcement Administration [Fund #2592]. Available matching funds for this grant is $100,125.00. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025]

Issue: Current grant funding expired on December 31, 2018. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, employees working under said grant will not be paid after December 31, 2018.

Solution: Grant a 60 day payroll extension for employees working under this grant.

Result: The DEA HIDTA Task Force will be able to continue to disrupt the illicit drug traffic in Laredo and surrounding areas. Click to View

13.

Fire Suppression & EMS Services

a.

Discussion and possible action to accept a donation from the Washington's Birthday Celebration Association of Laredo, Inc. as per Local Government Code 81.032, in the amount of $500.00, to provide onsite fire supervision and prevention during the public fireworks display to be staged on February 24, 2019 by Melrose Pyrotechnics, Inc. at LIFE Downs, as part of the George Washington Birthday Celebration, and authorizing the County judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1250-357420 (Other Revenues)]

Issue: State Fire Marshal's Office, site inspection certification of LIFE Downs for annual WBCA fireworks display.

Solution: Site inspected and form completed by Webb County VFD.

Result: State Fire Marshal's office requirements satisfied for fireworks display. Click to View

14.

Honorable Salvador Johnson, Justice of the Peace Pct. 3

a.

Discussion and possible action to, by Order, approve the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1130-001-431007-010	Operational Reserve		$2,500
To:	1001-2170-001-458000	Training & Education	$3,000	$2,500	$2,034.31	$4,534.31

Issue: A new public official has taken office and is in need of training for self and court staff but funding is needed to be able to attend training on March 18-21, 2019 for 3 clerks.

Solution: Transfer funds will allow Judge and clerks to attend training.

Result: Staff will be in compliance with training on court updates. Click to View

15.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.

Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Click to View

b.

Discussion and possible action to authorize the purchase of six (6) Fujitsu Scanners pursuant to Article 102.0173 of the Texas Criminal Traffic Judicial Code of Criminal Procedure from GovConnetion to be used by Justice of the Peace Pct. 2, Place 1 Judge Roberto “Bobby” Quintana, pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program NCPA Contract 01-44 in the amount of Five Thousand Two Hundred Seventy Four Dollars ($5,274.00). [Requested from Judge Roberto “Bobby” Quintana, Justice Of the Peace Precinct 2, Place 1, Account #2009-2160-001-460105 (Technology Fund)]

Issue: Department is in need of six Fujitsu Scanners for their department court operations.

Solution: By using available Technology funds, the department can procure the equipment needed for daily court operation.

Result: Obtained equipment will better equip department for all court needs. Click to View

16.

Risk Management

a.

Discussion and possible action to approve a temporary hourly rate adjustment to slot #2123, Safety Coordinator not to exceed $1.82 per hour effective January 28, 2019. Employee Slot #2123 will perform liability claims duties for employee who will be out on approved leave. The hourly rate adjustment will be paid from Slot #317 and will not exceed current approved payroll budget.

Issue: Risk Management Department needs someone to address liability claims while the Liability Claims Coordinator is out.

Solution: Approval of this item will enable the Risk Management Department to expedite liability claims. The temporary hourly rate adjustment will fall within the approved budget and will not exceed what was originally adopted by the Court.

Result: Risk Management Department will expediate liabiltiy claims. Click to View

17.

Road & Bridge

a.

Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 28, 2019.

Slot #	Title	Hourly Rate

54	Mechanic	$15.15 - 12/A
2358	Equipment Operator	$14.42 - 11/A
681	Maintenance Worker	$13.07 - 9/A

Issue: Slots became vacant after employees were promoted, transferred and/or terminated.

Solution: Fill vacant positions.

Result: New employees will assist with the daily operations of Road & Bridge Dep. and Motor Pool Dep. Click to View

18.

Honorable Martin Cuellar, Sheriff

a.

Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice. The Grantee (City of Laredo Police Department) has informed the Sheriff's Office that the grant will continue and is pending the official award letter from HITDA officials. This grant has been active for the past 25 years and is anticipated to continue. [Fund #2906]

Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state and local law enforcement agencies working together to combat drug trafficking and related crimes. Historically the Grantor has always submitted award letters to local law enforcement agencies between the months of February and March; Nonetheless, the grants are retroactive to January 1st of each calendar year.

Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue corroborating with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force.

Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region. Click to View

REGULAR AGENDA

Honorable Hugo Martinez, County Court at Law 1 Judge

19.

Discussion and possible action to designate office space for Judge Leticia Martinez, possibly at the law library located inside the Justice Center 1^st floor; and any other matters incident thereto. [Account #1001-1100-001-443000-020 (Repairs & Maintenance - Building)]

Issue: Currently, Judge Leticia Martinez does not have a designated office space.

Solution: Designate an office so she may able to perform her duties more comfortably.

Result: An office will be avaiable for the Judge to work out of. Click to View

Casa Blanca Golf Course

20.

Discussion and possible action to adopt an eight month budget effective February 1st to FY 2019 year end for Casa Blanca Golf Course Pro Shop account number 7100-6110-001 and for Food & Beverage (La Presa Grill at Casa Blanca) account number 7100-6120-001 for new operating revenues and expenses pursuant to Texas Local Government Code 111.07075 (Special Budget for Revenue Received After the Start of the Fiscal Year); and by Order authorizing a line item transfer from General Fund [Operational Reserve expenditure line item 1001-1130-001-431007-010] pursuant to according Texas Local Government Code 111.070 ( c ) for Expenditure of Funds Under Budget -- Budget Transfer. (Golf Course Merchandise Pro Shop 7100-6110-001 department and Food & Beverage 7100-6120-001 department).

Issue: Touchstone Golf new services to the County will include a Merchandise Pro Shop & Food and Beverage Servcie that currently do not have operating budgets.

Solution: Touchstone Golf created an eight-month operating revenue and expense budget based on contractual agreements.

Result: Touchstone Golf will segregate resources and expenses by department to meet standardized procedures for recording and reporting for the County and golf course’s operator. Click to View

21.

Discussion and possible action to enter into a Temporary Conscession Agreement with Tocuhstone Golf, L.L.C and Southern Golf Properties-USA, L.L.C. to allow for the sale of alcoholic beverages to the patrons of the Casa Blanca Golf Course and authorizing the County Judge to sign all relevant documents and any matters incident thereto. Click to View

22.

Discussion and possible action to enter into a Concssion Agreement with SPI Golf Club Beverage Comapny, L.L.C. to facilitate the sale of alcoholic beverages to the patrons of the Casa Blanca Golf Course; authorizing the County Judge to sign all relevant documents and any matters incident thereto. Click to View

Fire Suppression & EMS Services

23.

Status report by Webb County Fire/EMS Department and Angel Care Ambulance Service (Webb County 911 Service Provider) regarding end of year report for 2018 and outlook for 2019.

Issue: Status report by emergency service providers.

Solution: Report by emergency service providers on department statistics, such as call volumes and locations.

Result: A well informed Commissioner's Court regarding emergency services in Webb County. Click to View

Human Resources

24.

Discussion and possible action to interview and select a Director for the Judicial Collection Department from the final list of qualified applicants. Additional staff may be designated as recommended by the Commissioners Court; and any other matters incident thereto.

Issue: The Commissioners Court needs to select a Director to administer the Judicial Collection Department.

Solution: Filling the position of Director of Judicial Collection will enable the Judicial Collections Department to fulfill its purpose.

Result: The Judicial Collection Department will become functional. Click to View

Auditor

25.

Discussion and possible action to accept the financial service firm of Cascos and Associates, PC for Webb County, Texas; Texas Community Justice Assistance Division (CJAD) and Texas Juvenile Justice Department (TJJD) for financial and single audit requirements for September 30, 2018 in addition for a two year extension with the applicable conditions for acceptance by both parties; and any other matters incident thereto.

Issue: The financial service firm of Pattillo, Brown & Hill, LLP is now Cascos and Associates, PC effective February 2019.

Solution: Commissioners Court to accept the audit engagements with the new financial service firm with the similar terms and conditions as the previous financial service firm.

Result: Webb County, Texas; Texas Community Justice Assistance Division (CJAD) and Texas Juvenile Justice Department (TJJD) comply with annual financial audits in addition to Single Audit requirements for federal and state programs accordance with Uniform Guidance and The State of Texas Uniform Grant Management Standards. Click to View

26.

Discussion and possible action to create additional custodial fiduciary funds for the Tax Assessor/Collector for motor vehicle tax collections and taxing entities jurisdictions; and any other matters incident thereto.

Issue: The Tax Assessor/Collector has one custodial fiduciary fund for motor vehicle tax collections and taxing entities jurisdictions.

Solution: Create custodial fiduciary funds to account and segregate resources related to specific activities or purpose by fund.

Result: To account for Tax Assessor/Collector tax collections receipts and the distributions to the County funds and other taxing jurisdictions by fund. Click to View

27.

Discussion and possible action to authorize payments totaling $574,809.20 for heavy equipment dealers for tax years 2012 through 2017 as adjudicated by the Texas Supreme Court for ad valorem revenue collections; and any other matters incident thereto. [Account #1001-1320-311050]

Issue: Leased compressors included in the taxable rolls by all appraisal districts for tax years 2012 through 2017 were disputed by heavy equipment dealers.

Solution: The Supreme Court affirmed in part and reversed in part the judgement for the court of appeals. Commissioners Court to authorize payment for ad valorem revenues for tax years 2012 through 2017 as ordered by the Texas Supreme Court.

Result: Webb County Appraisal Districts officially notified the County Tax Assessor/Collector of heavy equipment dealers tax refunds for ad valorem revenues for tax years 2012 through 2017. Click to View

28.

Discussion and possible action to create a custodial fiduciary fund for the Commissioners Court Flexible Spending Account from medical reimbursement forfeits for the benefit of County employees and any other matters incident thereto.

Issue: The Flexible Spending Accounts for medical reimbursement is currently being maintained within the General Fund.

Solution: Create a custodial fiduciary fund to account and segregate resources related to specific activities or purposes by fund.

Result: To account for the Flexible Spending forfeit receipts and the distributions to the County General Fund as required and ordered by the Court. Click to View

29.

Discussion and possible action to approve, by Order, the following General Fund budget amendment (line item transfer) in the amount of $555,616.37 from Operational Reserve (Acct. #1001-1130-001-431007-005) to Capital Outlay Accounts pursuant to Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure and any other matters incident thereto. [Fund #1001]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-11-30-001-431007-005	Operational Reserve	$1,702,4000	$555,616.37	$1,695,952	$1,140,335.63
To:	1001-3010-001-470000	Capital Outlay	$2,388,657	$313,552.89	$1,474,124.32	$1,787,677.21
	1001-3150-001-470000	Capital Outlay	$607,200	$95,175.80	$329,618.88	$424,794.68
	1001-3160-001-470000	Capital Outlay	$303,281	$52,813.13	$164,359.85	$217,172.98
	1001-3170-001-470000	Capital Outlay	$303,281	$38,091.85	$164,359.85	$202,451.70
	1001-3180-001-470000	Capital Outlay	$378,726	$55,982.70	$205,562.06	$261,544.76

Issue: Commissioners Court authorized the Purchasing Agent to secure a financing option to purchase the necessary law enforcement equipment of 20 leased units for Sheriff and Constable Offices. Vehicles have not been received and purchase orders have not been paid. Financing funding was received in FY 2018 (July 17, 2018) and it is part of the fund balance.

Solution: Appropriate expenditures to be recorded in order to liquidate purchase orders when vehicles are received.

Result: Increase budget for capital outlay expenditures and liquidation of open purchase orders. Click to View

Civil Legal Division

30.

Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of Seven (7) Roadway Right-of-Way (R.O.W.) The easements are located in Ranchitos Los Arcos Subdivision, and will be used as part of the roadway r-o-w by Webb County to perform road maintenance and improvements to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and to authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez-Garcia, P.E.-Webb County Engineer]

Ranchitos Los Arcos Subdivision
Property	Grantor(s)
Lot 45	Juan C. Mendez & Edith Escamilla
Lot 66	Reina I. Perdomo
Lot 72	Ninfa P. Carrizalez & Fortunato Valdez
Lot 73	Refugio G. Conchas
Lot 74	Mary Ramos
Lots 75 & 76	Blanca E. Barbarena & Maria I. Morales

Click to View

31.

Discussion and possible action to authorize the Civil Legal Division and Floodplain Administrator to file written objections and a public hearing request with the Railroad Commission of Texas pursuant to §134.134, Texas Natural Resources Code to the proposed Release of Reclamation Liability (bond) and Final Permit Closure of Surface Coal Mining and Reclamation Permit for Permit No. 37C, Farco Mining Inc.’s Palafox Mine, Docket No. C19-007-SC-37-F located in Webb County, Texas off FM 1472 (Mines Road) approximately 31 miles northwest of Laredo, Texas contingent upon Farco Mining Inc.’s continued non-compliance with Webb County’s Flood Damage Prevention Order including but not limited to all applications, studies and development permits required by said Order, and authorizing the Webb County Judge and Floodplain Administrator to execute all relevant documents; and any other matters incident thereto. [Recommended by Rhonda Tiffin - Webb County Planning Director/Floodplain Administrator] Click to View

32.

Discussion and possible action to release approximately $75,226.00 in retainage to HydroWorks and it's subcontractors and material suppliers for work completed and materials integrated into the project and accepted on the Botines Fire Station and any matters incident thereto. [Account #3150-206000 (Retainage Payable)] Click to View

33.

Discussion and possible action to settle request/demand of Bronze Builders for work performed on County housing rehabilitation and reconstruction project and any other matters incident thereto. [Executive Session is requested pursuant to the Texas Government Code, Title 5, Subchapter D, Section 5651.071 (1) (B) Consultation with attorney regarding settlement offer] Click to View

Pre-Trial Services

34.

Discussion and possible action to approve a title change and job discription modification to slot #2091, from Pre-Trial Services Investigator 17/Y to Pre-Trial Services Supervisor 17/A, subject to the availability of payroll funds and any applicable civil service guidelines. If approved, the slot would be posted within the department for possible filling. Any further vacant slots resulting from this posting will be filled accordingly.

Issue: The slot became vacant on 01/07/2019. Our department has been understaffed since new programs in the past few years to the judicial process have been initiated. Having this slot vacant may hinder our departmental goals and productivity. It has been determined, within the past few years, through observations and logistical practices that our office does not require any staff member to hold peace officer license. The sheriffs office, Webb County Justice Center security personnel and the court bailiffs have been working with our office cooperatively when we require assistance to detain a defendant. Our office would improve its organization, if a supervisor is appointed/hired to assist the director coordinating the day-to-day operations.

Solution: Title and job discription modification as well as posting and fill the vacant slot would benefit the county as well as the department.

Result: Approving the title change and job discription and filling the slot will allow the department to continue to operate with a full staff. We will also have a greater opprotunity to meet the departmental goals and help improve its organization. The county and department will benefit financially by reducing its payroll costs to this slot. Click to View

Purchasing

35.

Discussion and possible action to award RFP 2019-003 “Retail Energy Services for Webb County” to the highest-ranking proposer that will provide the best economic value as recommended by the scoring committee, authorize the Civil Legal Department to negotiate and finalize all legal agreements between the retail energy provider and/or the energy consultant and further authorize the County Judge to sign all relevant documents and any other matters incident thereto.

Issue: Commissioners Court authorized the solicitation for retail energy services for Webb County. Current retail energy contract expired 12/31/2018 and is currently on an extension for 60 days in order to avoid an increase in rates per kwh.

Solution: Proposals were officially opened on January 22, 2019, at 10am. Four (4) proposals were submitted. Award RFP to the proposer offering the best value to Webb County for both price and valued added services.

Result: Secure a long-term retail energy agreement at the lowest fixed rate possible in accordance with market prices for retail energy. Click to View

Risk Management

36.

Discussion and possible action to approve the personal injury settlement to Alejandra Olvera as a result of a motor vehicle accident that occurred on March 26, 2018 at the 1700 block of Chihuahua in Laredo, Texas, and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code Title 5, Subchapter D, Section 551.071 (1) (B) (Consultation with attorney regarding pending settlement offer)]

Issue: A two vehicle collision involving a Constable Pct. 1 county vehicle #14-35 and a 2006 Dodge Caravan, damage sustained on both vehicles.

Solution: To approve the settlement due to personal injury.

Result: Once settlement is paid, the claimant will release the County of any and all claims. Click to View

37.

Discussion and possible action to approve the following budget amendment (line item transfer):

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1130-001-431007-010	Operational Reserve		$9,000
To:	1001-1180-001-452001-010	Bonds & Insurance	$9,000	$9,000	$-8,870.12	$129.88

Issue: Funding for this fund was calculated for an "off" year and this active year was not taken in consideration. Also there were several increases in bond amounts for several elected officials.

Solution: To transfer funds needed.

Result: Invoices will be paid and we will be in compliance. Click to View

Water Utilities

38.

Discussion and possible action to award a one year (1 yr.) automated metering infrastructure project to include the purchase of 2000 meters, cellular registers, and a software licensing agreement commencing January, 2019 thru December 2019, in the amount of $415,697.86 pursuant to prior award of RFP 2018-008 "Advanced Metering Analytics Software for Water Utilities" between Webb County and sole bidder Badger, Inc., d/b/a National Meter & Automation and authorizing the County Judge to execute any and all relevant documents and any other matters incident thereto. This solicitation complies with the Texas Local Government Code, Section 262, Sub-Chapter C (Competitive Bidding in General). [2016 Bond Series Account #7220-7280-001- 474501 (Construction in Progress)]

Issue: Currently the Utilities Department utilizes existing maintenance workers and operators to provide the manual reading of all 1900 meters within the communities of Rio Bravo and El Cenizo. This operation requires up to 432 man hours to complete the process of reading meters, keypunching results, and re-reading meters with errors. In addition, hazardous conditions exist out in the field with our personnel that leads to an injury involving dog bites, insect bites, and physical injury due to holes in the ground. We also have a significant level of water loss and therefore revenue loss associated with meter tampering and illegal connections to our system.

Solution: The newest technology in remote meter reading involves cellular service meters that can provide immediate results of consumption, water leaks, illegal water consumption, and provide feedback to the customer of exactly when and how much water is used by thehour for moderating their water use.

Result: Automated water consumption directly inputs into the accounting system limited to read and keypunch errors, providing for a safer process for employees and accurate confidence of metered consumption with our customers. Click to View

39.

Discussion and possible action to authorize the Purchasing Agent to secure competitive bids for the acquisition of three (3) new replacement wastewater Dri-Prime Electric lift station pumps (Godwin CD103 4" 30 Horse Power) for an amount not to exceed $54,000 and in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program Sections 271.101 & 271.102. [Requested by Adrian Montemayor, Water Utilities Director; Account #7220-7270-001-474501, Construction in Progress; 2016 Bond Series]

Issue: Existing pumps although still functioning have undergone extensive rehabilitation but have shown reduced consistency of service toward the end of their effective life. Since these pumps are critical for the proper operation of the collection system and limiting the discharge of wastewater onto the streets we would like to pull them out of service and replace with new pumps while keeping the old pumps for backup.

Solution: Acquisition of new pumps.

Result: Reduce pump failures in the collection system and limit sanitary sewer overflows. Click to View

Commissioners Court Administrator

40.

Discussion and possible action to approve a discretionary step increase for Slot #0862 Risk Management Administrator based on the successful completion of the 6-month probationary period and superior performance; and any other matters incident thereto. [Requested by Nathan R. Bratton, Civil Legal Division Director]

Issue: Current employee has fulfilled the 6 month probationary period. Court request to approve the discretionary step increase of up to 24/J ($77,676.20). Current pay is 24/B $70,328.00.

Solution: Receive court approval to increase pay.

Result: Discretionary steps provided upon court approval. Click to View

41.

Discussion and possible action to record into the Commissioners Court minutes the District Clerk's certification of the appointment of Mr. Rafael Pérez, CPA as County Auditor for Webb County, Texas, pursuant to Texas Local Government Code §84.003(b) and 152.031 (b). Click to View

42.

Discussion and possible action to allocate vacant slots to the Sheriff's Department Mental Health Unit and reclassify them as Mental Health Officers and by Order of the Court transfer an amount not to exceed Two Hundred Fifteen Thousand Thirty-One dollars ($215,031.00) from Account Number 1001-1130-001-431007-005 [General Operation Reserve] to Account Number 1001-3050-001-410000 [Mental Health Unit Payroll Cost]; and any matters incident thereto. [Requested by the Webb County Sheriff] Click to View

43.

Discussion and possible action to direct county staff to initiate a request through the Texas Department of Transportation (TxDOT) to determine if a certain portion of the state highway system, specifically, starting from Hwy 359 (at loop 20) and ending at Mangana Hein Road, can be assigned a memorial designation; and any other matters incident thereto. The proposed name is Lance Corporal Rodrigo Rodriguez Memorial Highway. [Requested by Commissioner Jesse Gonzalez, Pct. 1] Click to View

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

44.

Discussion and possible action to direct the Utilities Department and authorizing the Purchasing Agent to secure competitive bids for the acquisition of an office electric sign with messaging capabilities and an outdoor payment kiosk with 24/7 capabilities, including authorizing the inclusion of this project in the Utilities Capital Improvement Plan with funding from 2016 Bonds. [Funding is available the 2016 Bond, #7220-7270-001-474501 and #7220-7280-001-474501]

Issue: The Utilities Department providing water services to approximately 2000 customers in Rio Bravo and El Cenizo provides notice by mail of monthly billing for service and notices of delinquency as required by State Law. However, mail delivery does not always reach our customers providing the critical dates of activity. In addition, even though an after hour drop box is available we would like to enhance the available payment options available to our customers by utilizing a payment kiosk that can provide unlimited information and payment options to the customers of Rio Bravo and El Cenizo.

Solution: Authorizing the Utilities Department and Purchasing Department to procure a sign with messaging capabilities that can be installed at a very visible location at the office grounds to notice our customers of upcoming events and changes. Authorizing the Utilities Department and Purchasing Department to procure an outdoor kiosk with the ability to receive all forms of payments that is directly connected to our billing system.

Result: New information services of a sign and the ability for a customer to stop and provide payment 24/7 via credit card, check, money order, and cash. Click to View

45.

Discussion and possible action to authorize the re-appointment of Jesus Romero as the representative for Precinct 1 on the board of the Webb County-City of Laredo RMA; and other matters incident thereto. Click to View

46.

Discussion and possible action to authorize staff to amend and re-submit the List of Transportation Infrastructure Projects, which was previously submitted by Webb County to the Texas Department of Transportation (TxDot), as required by the County Transportation Infrastructure Fund Grant Program, to now include and prioritize the 'Re-Alignment of Wormser Road'; including the reallocation of available grant funds, subject to TXDot review and final approval; and any other matters incident thereto. [Co-Sponsored by Webb County Judge Tano E. Tijerina]

Issue: TxDot oversees the County Transportation Infrastructure Fund Grant Program which was created by the 83rd Legislature in Senate Bill 1747 and which provides eligible counties with funding for certain infrastructure projects. The 'Re-Alignment of Wormser Road' is a viable project that was not included on the initial list of transportation infrastructure projects submitted to TxDot.

Solution: Action is requested to amend the list of projects as required by the County Transportation Infrastructure Fund Grant Program along with any other associated and necessary documents to include the 'Re-Alignment of Wormser Road'.

Result: Improving this county road for the purpose of improving the safety and flow of oil and gas traffic in and around Wormser Road. Click to View

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

47.

Discussion and possible action to accept award for Comprehensive Energy Assistance Program (CEAP) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2019, in the amount of ($1,742,630.00) ONE MILLION SEVEN HUNDRED FORTY-TWO THOUSAND SIX HUNDRED THIRTY DOLLARS and authorizing the County Judge to sign all relevant documents. Grant account #2362-5150-330300. This action will not have an impact to the General Fund.Documentation has been reviewed by Webb County Economic Development department and is compliant with SPOC policies and procedures. [Requested by Javier Ramirez, CAA Director]

Issue: The Texas Department of Housing and Community Affairs (TDHCA) has awarded Webb County Community Action Agency the amount of $1,742,630.00 under the Comprehensive Energy Assistance Program for the program year 2019.

Solution: The court approval will allow the Webb County Community Action Agency provide direct services to eligible low-income residents of Webb County under the CEAP program.

Result: These funds are intended to assist eligible Webb County residents with up to 8 highest remaining calendar months of energy consumption. Click to View

Honorable Cindy Liendo, Webb County Commissioner Pct. 4

48.

Discussion and possible action to approve a Clean Up Campaign for Rancho Peñitas West on Tuesday, March 5, 2019 and to authorize the utilization of Road and Bridge Department manpower and equipment. Click to View

Honorable Tano E. Tijerina, Webb County Judge

49.

Discussion and possible action to authorize the use of County golf carts from the Casa Blanca Golf Course to be used by WBCA during the February festivities; and any other matters incident thereto. Click to View

Presentations

50.

Presentation of the Key to the County to Laredo Medical Center for being the oldest and largest provider of health care in Webb County. [Requested by Tano E. Tijerina, County Judge] Click to View

51.

Recognition and celebration of Webb County’s 171 years anniversary; and any other matters incident thereto. [Requested by Tano E. Tijerina, County Judge] Click to View

52.

Communications

53.

Adjourn

The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF JANUARY, 2019

By: ______________________________

Melinda Mata
Court Administrator

CERTIFICATION OF NOTICE AND POSTING

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ____ day of January, 2019 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF JANUARY, 2019

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS

BY: _________________________________________

Margie Ramirez-Ibarra, County Clerk