Discussion and possible action to approve the following General Fund budget amendment (line item transfer), by Order, in the amount of $555,616.37 from Operational Reserve (Acct. #1001-1130-001-431007-005) under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure. [Requested by Auditors Office; Fund #1001]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1130-001-431007-005 |
Operational Reserve |
|
$555,616.37 |
|
|
| |
|
|
|
|
|
|
| To: |
1001-3010-001-470000 |
Capital Outlay |
$2,388,657 |
$313,552.89 |
$1,474,124.32 |
$1,787,677.21 |
| |
1001-3150-001-470000 |
Capital Outlay |
$607,200 |
$95,175.80 |
$329,618.88 |
$424,794.68 |
| |
1001-3160-001-470000 |
Capital Outlay |
$303,281 |
$52,813.13 |
$164,359.85 |
$217,172.98 |
| |
1001-3170-001-470000 |
Capital Outlay |
$303,281 |
$38,091.85 |
$164,359.85 |
$202,451.70 |
| |
1001-3180-001-470000 |
Capital Outlay |
$378,726 |
$55,982.70 |
$205,562.06 |
$261,544.76 |
Issue: On June 25, 2018 Commissioners Court authorized the Purchasing Agent to secure a financing option to purchase law enforcement equipment (20 vehicles and radios) for Sheriff and Constable offices as well as heavy machinery for Road & Bridge department for a grand total of $1,360,113.43. Budget amendments were performed for other financing sources (revenues) and to expenditures for respective capital outlay accounts. Government Capital Corporation funding was received on July 17, 2018 and recorded as Other Funding Sources (revenues). Purchase orders for vendor to purchase vehicles were issued on July 19, 2018 total $555,616.37. Vehicles have not been received; purchase orders have been carried over from FY2018 to FY2019. Budget amendment is required in FY2019 to cover payment of purchase orders when vehicles are received and payment due.
Solution: Increase respective capital outlay budget to cover FY2019 appropriated purchase orders for vehicles.
Result: Timely payment to vendor invoices for purchase orders related to purchase of law enforcement vehicles. |