Commissioners Court Meeting

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Meeting Date:	05/28/2019
Purchase of Equipment
Submitted for:	Esther Degollado	Submitted By:	Maribel Ramirez
Department:	District Clerk

Subject:

Discussion and possible action to approve the purchase of Fourteen (14) Dell Computers, Fourteen (14) Microsoft licenses and Twenty-Four (24) Fujitsu Scanners from Dell, SHI and CDW-G to continue the e-filing process for all civil, family and criminal cases pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR-TSO-3763, DIR-TSO-4092 and R160201 respectively in the amount of Fifty-One Thousand Thirty-Three Dollars and Twelve cents ($51,033.12). [Account #2015-2290-001-470000 (Cost Recovery Fee Fund, District Clerk Administration, Capital Outlay)]

Issue: The District Clerk's computers and scanners don't have warranty, enough memory and processing power for future growth.

Solution: By using the Cost Recovery Fee Fund, the District Clerk's office can purchase new computers, software and scanners to continue with our daily court operations.

Result: The Webb County District Clerk's office will be able to continue with the E-Filing process for all civil, family and criminal cases.

Background:

Microsoft Licenses - $6,291.60
Scanners - $21,683.52
Computers - $23,058.00
Total - $51,033.12

Previous Court Action:

Fiscal Impact

Budget Account Number:	2015-2290-001-470000
Funding Source:	Cost Recovery Fee
Balance:	200,000
Financial Impact:
The quote for the computers ($23,058.00), licenses ($6,291.60) and scanners ($21,683.52) is a total of $51,033.12.

Attachments
Computers Quote
Scanners Quote
Software Quote