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Meeting Date:	06/24/2019
Elevator Modernization and Preventive Maintenance Contract Award
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve a modernization and a preventive maintenance agreement between Webb County and Schindler Elevator Corporation (Sourewell / NJPA Contract #100516-SCH) which would include coverage and scheduled modernization of all eighteen (18) elevators currently in operation and/or owned by Webb County. This contract is in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Section 271.101 and Section 271.102 and to further authorize the Purchasing Agent and Civil/Legal Department to negotiate the terms and conditions of the scheduled modernization and the preventive maintenance agreement(s) to provide County wide coverage to all elevators owned by Webb County and to authorize the County Judge to sign all relevant documents and any other matters incident thereto [2019A Bond Series; Accounts 3868-7230-001-443000-255 Repairs and Maintenance Justice Center, 3868-7230-001-443000-250 Repairs and Maintenance Court House].

Issue: Commissioners Court has authorized the issuance of Bond money to support the modernization of aging elevators in order to improve the performance and reliability of equipment used by the general public and county staff.

Solution: Approve the recommended vendor with a cooperative contract with the most competitive pricing on projected modernization and maintenance programs to cover all eighteen (18) elevators.

Result: Start the modernization plan to upgrade all elevators at the recommended timeframes and secure County wide preventive maintenance agreements for all elevators owned by Webb County.

Background:

n/a

Previous Court Action:

Approval to seek competitive cooperative pricing to modernize County elevators, April 8, 2019. Bond funding for project secured mid May of 2019.

Fiscal Impact

Budget Account Number:	3868-7230-001-443000
Funding Source:	R&M to JC
Balance:	$641,143.00
Financial Impact:
3868-7230-001-443000-255 Repairs and Maintenance Justice Center Available Balance: $641,143.00 3868-7230-001-443000-250 Repairs and Maintenance Court House Available Balance: $333,333.00 2019A Bond Series

Attachments
NJPA Contract
Projected Cost Comparison
Maintenance plan comparison