Commissioners Court Meeting

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Meeting Date:	07/22/2019
Award for Audio Visual RFP - District Courts 341st & 406th / County Court at Law 1 & 2
Submitted for:	Joe Lopez	Submitted By:	Juan Guerrero
Department:	Purchasing

Subject:

Discussion with possible action to accept the rankings listed below and award RFP 2019-006 “Audio Video Equipment for Webb County Courts” to the highest ranking company Audio Dynamics for the removal, installation and programming of audio/video equipment in two (2) District Courtrooms and (2) County Court of Law Courtrooms in an amount not to exceed $155,327.00; and further authorize the County Judge to sign all relevant documents; and any other matters incident thereto. [2019 Bond, Capital Outlay, #3873-2230-001-470000-180]

Company Name						Total Score	Ranking
Audio Dynamics	76	87	83	82	99	427	1
Ford Audio Video LLC	87	79	75	80	85	406	2
Troxell Communications	60	85	60	79	98	382	3
Dominion Design & Integration	35	65	63	75	40	278	4

Issue: The current equipment in said courtrooms are outdated and/or faulty.

Solution: Award RFP to highest ranking vendor so that installation of new equipment can be scheduled and get courtrooms up to date with new equipment.

Result: Courtrooms will have updated equipment to better serve Webb County during trials and other court proceedings.

Background:

Commissioners Court secured funding for the needed audio/visual upgrades through the 2019A Bond Series.

Previous Court Action:

Commissioners Court authorized the Purchasing Agent to solicit Request for Proposals on April 23, 2019.

Fiscal Impact

Budget Account Number:	3873-2230-001-470000
Funding Source:	2019 Bond
Balance:	$250,000
Financial Impact:
3873-2230-001-470000-180 Budget: $250,000 Price of highest-ranking company: $155,327.00