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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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Pledge of Allegiance/Invocation |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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| COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General Fund to pay for Architectural Services for Webb County Detoxification Facility Renovation project. [Fund 1001 – General Fund]
Issue: Budget line item transfer is needed to cover architectural services approved by Commissioners Court on January 27, 2020. Funding was subject to reimbursement from Certificates of Obligations 2020. Contract and purchase order were issued and budgeted expenditure account is pending to process payment for services received.
Solution: With court approval of line item transfer, proper budgeted expenditure account will have the funds necessary to process payment for services rendered.
Result: There will be sufficient funds to pay Redline Architecture LLC in timely manner. Click to View |
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b. |
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Discussion and possible action to accept the Audited Financial Statements for Webb County for the Fiscal Year Ended September 30, 2019, by Cascos and Associates, PC. [Requested by the Audit Committee] Click to View |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within forfeiture funds. [Requested by Martin Cuellar Webb County Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2151-3010-001-457006 |
Law Enforcement- other |
$10,000 |
$1,000 |
$5,180 |
$4,180 |
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| To: |
2151-3010-001-413000 |
Overtime |
$0.00 |
$750 |
$1,150 |
$1,900 |
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2151-3010-001-422000 |
FICA County Share |
$0.00 |
$70.00 |
$$4,538.92 |
$4,608.92 |
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2151-3010-001-423000 |
Retirement County Share |
$0.00 |
$100 |
$6,538.75 |
$6,638.75 |
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2151-3010-001-425000 |
Unemployment Tax |
$0.00 |
$30 |
$497.69 |
$527.69 |
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2151-3010-001-426000 |
Worker Compensation |
$0.00 |
$50 |
$2,577.05 |
$2,627.05 |
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$1,000 |
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Issue: Line Item transfer is to cover 2018 OPSG Dispatch OT deficit.
Solution: Seeking authorization from court to cover deficits.Mentioned accounts will have funds available.
Result: To ensure funding for the remainder of 2020 Fiscal Year. Click to View |
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Discussion and possible action to ratify, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
Issue: New proceeds under Chapter 59.06 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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e. |
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Discussion and possible action to ratify, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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Discussion and possible action to ratify, by Order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of the Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]
Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines. Click to View |
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g. |
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Discussion and possible action to approve, by Order, the following Carry Over Budget (line item transfers) within Grant funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff (Grant Fund #2851)]
Issue: These grant funds must be carried over.
Solution: Request authorization from the court for these funds to be carried over.
Result: Grant funds will be available for use. Click to View |
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Discussion and possible action to approve, the following budget amendment (line item transfers) within Grant funds. [Requested by James Flores, Community Action Agency Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2371-5260-521-421000 |
Health Life Insurance |
$25,152 |
$14,625 |
$17,509.78 |
$2,884.78 |
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2371-5260-521-410000 |
Payroll Cost |
$191,254 |
$30,583.97 |
$101,252.42 |
$70,668.45 |
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$45,208.97 |
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| To: |
2371-5260-521-463030 |
Bulk Food |
$54,975 |
$35,000 |
$0.00 |
$35,000.00 |
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2371-5260-521-461000 |
Materials & Supplies |
$11,850 |
$8,208.97 |
$265.36 |
$8,474.33 |
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2371-5260-521-460028 |
Janitorial Supplies |
$294 |
$1,000.00 |
$65.05 |
$1,065.05 |
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2371-5260-521-443000-020 |
Repairs & Maintenance |
$400 |
$1,000.00 |
$178.50 |
$1,758.50 |
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$45,208.97 |
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Issue: Funds are needed in the Bulk Food, Materials & Supplies, Janitorial Supplies and Repairs & Maintenance line items to cover necessary Meals on Wheels expenses for the remainder of the fiscal year.
Solution: By Commissioners court approval accounts will have funds to cover expenses until end of fiscal year.
Result: With funds available, the department will be able to continue with daily operations necessary to carry out home delivered meals program. Click to View |
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i. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) for the 406th Veterans Treatment Program (SAMHSA Grant No. 1H79TI081929-01) from account #2351-2040-001-459020 - Other Expenses to Account #2351-2040-001-460105 Minor Tools and Apparatus in the amount of $13,578.00 for the purchase of (3) laptop computers and account number #2351-2040-001-461000 Material and Supplies in the amount of $3,622.00 for the purchase of Personal Protective Equipment and software licensing for laptops. All listed Items will be used by Veterans Treatment Program staff due to COVID-19 emergency. There is no impact to the General Fund. [Requested by 406th District Court]
Issue: Additional funds are needed for the purpose of purchasing (3) laptop computers along with PPE equipment to be utilized by Veterans Treatment Program staff to be able to provide services to the Veteran Treatment Program Participants and perform all other responsibilities while working remotely due to current circumstances and in order to prevent COVID-19 exposure. The Substance Abuse and Mental Health Administration SAMHSA allows the funds to be utilized for such expense due to pandemic
Solution: Obtain the Commissioners’ Court approval of the line transfer.
Result:Staff members working directly with the 406th Veterans Treatment Program will be able to continue to fulfill all daily operation requirements via web. Click to View |
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Budget Officers |
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Discussion and possible action to ratify, by Order, the following budget amendment to increase personnel expenses in the amount of $87,884.47 and operational expenses in the amount of $75,000 in response to COVID-19 global pandemic. [Fund #2470]
Issue: Webb County has declared a local disaster due to the Coronavirus (COVID-19) and need to segregate and establish budget for potential reimbursable expenditures related to the Emergency Management Plan.
Solution: Create special revenue fund to account and segregate resources related to Emergency Management Plan related to COVID-19. Appropriate revenues and expenditures to be used for the purpose of Declaration of Local Disaster.
Result: Finalize special revenue fund and budget to track and report any expenses associated with COVID-19 for potential reimbursement. Click to View |
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7. |
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Civil Legal Division |
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Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of NINE (9) Roadway Right-of-Way and/or Public Utility Easements out of the Ranchitos Los Arcos, Ranchitos Los Nopalitos, Ranchitos Los Fresnos, & La Presa Subdivisions, for the purpose of acquiring these necessary easements by Webb County to perform road maintenance and improvements in order to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and for use, extension and/or provision of proper drainage, and/or utility services; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez Garcia, Webb County Engineer] Click to View |
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Discussion and possible action to approve Professional Services Agreement for Geo-Technical Engineering Services between Webb County and Terracon Consultants, Inc., pursuant to their cost proposal submitted in response to “RFQ 2020-005 Geo-Technical Testing for Webb County Road Projects” as needed for the Wormser Road Construction Project, in the amount of $18,450.00 plus any additional drilling footage needed @ $75.00 per ft., plus other additional fees listed therein as may be needed for the project, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, Purchasing Agent; Account #3720-7230-337200 (County Transportation Infrastructure Fund Revenue)] Click to View |
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Discussion and possible action to enter into Third Party Contracts with the following organizations funded by the following funds; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto:
Click to View |
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Discussion and possible action to approve the execution of an independent contractor/professional services agreement between Webb County and Don Durden, Inc., d/b/a CEC Engineering Consultants, pursuant to the prior approval and award of Webb County’s Request for Qualifications R.F.Q. 2020-008, “Engineering Services Webb County/former Tex-Mex Parking Lot Paving Project,”, located at 1200 Washington St., Laredo, Texas, in the amount of $5,000.00 and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Webb County Commissioners Court/Webb County Purchasing Department; Account #3872-7230-001-474501 (Capital Outlay Series 2019-A)] Click to View |
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8. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy Providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) rquirement for the implementation of the programs.
List of Retail Energy Providers
Tara Energy
Just Energy
Our Energy LLC
Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for paymnet of qulifying low income clients home energy expenses, Click to View |
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9. |
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Honorable Isidro Alaniz, District Attorney |
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a. |
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Discussion and possible action to approve the addition of a 2020 Chevrolet Tahoe LS VIN: 1GNSCAKC5LR268238, as part of the Webb County District Attorney's Office fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect this addition, provide the necessary insurance coverage; and any other matters incident thereto.
Issue: The Webb County District Attorney's Office is requesting to add this vehicle as part of its inventory to be use for law enforcement purposes
Solution: Approve the addition of this vehicle as part of the Webb County District Attorney's Office vehicle inventory.
Result: The Webb County District Attorney’s Office will utilize the vehicle and all available resources to continue its commitment in keeping the community safe by deterring and dismantling organized crime. Click to View |
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10. |
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Honorable Esther Degollado, District Clerk |
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Discussion and possible action to approve the upgrade of the iJuror, JIMS and Jury2020Plus Administrative System to utilize the two-step jury process for a total cost of Sixteen Thousand Fifteen Dollars ($16,015.00), which includes the data conversion, installation and training, and travel expenses. [Account #2009-2290-001-460105 (Court Technology Fund - District Clerk)]
Issue: Webb County currently implements a one-step jury process method, which means jurors cannot be determined disqualified until arrival.
Solution: Upgrade to a two-step method which is more efficient, creates less inconvenience for jurors, saves the county money and the juror yield increases to 90% or higher.
Result: All jurors instructed to appear are qualified, which eliminates delays on appearance day. Click to View |
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Discussion and possible action to approve the implementation of the Judicial Systems Interactive Mobile Messaging (mJuror) interface for the Jury2020Plus Jury Administration System for a total cost of Seventeen Thousand One Hundred Fifty Five Dollars ($17,155.00) which includes the software, installation and training. [Account #2009-2290-001-460105 (Court Technology Fund - District Clerk)]
Issue: Presently, the only form of communication with potential jurors is through phone calls or in person.
Solution: Installing the mJuror interface, potential jurors can receive one-to-one communications concerning their service.
Result: The mJuror interface will provide a more easy and efficient way of communication for all potential jurors. Click to View |
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Economic Development |
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Discussion and possible action to authorize the acceptance of a Coronavirus Emergency Supplemental Funding (CESF) grant award from the U.S. Department of Justice in the amount of $58,008, in response to an application developed, written, and submitted by the Webb County Sheriff's Office for equipment and supplies to assist the Webb County Sheriff’s Office in its continuing efforts to prevent, prepare for, and respond to the coronavirus pandemic in Laredo/Webb County, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: The COVID-19 pandemic has negatively impacted the lives of millions of people throughout the world and continues to cause immense physical, psychological, and economic devastation on the local community.
Solution: Through this proposed grant award, the Webb County Sheriff’s Office will be able to obtain supplemental resources of supplies and equipment to help continue preventing the spread of the coronavirus, preparing for its short and long-term impacts, and responding to the increased needs in the local community.
Result: The Webb County Sheriff’s Office will have additional resources to help serve and protect the local community. Click to View |
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Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2019 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Recruitment and Retention application to the U.S. Department of Homeland Security for up to $400,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to increase the number of trained and certified volunteer firefighters that assist Webb County Volunteer Fire Department daily. This application has no impact on the County General Fund for the duration the grant. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Chief Ricardo Rangel, Fire Suppression & EMS Services]
Issue: As the Webb County Volunteer Fire Department expands to ensure the safety of Webb County residents, so does the demand for volunteer firefighting personnel.
Solution: The acquisition of grant funds to provide training and incentives to volunteer personnel.
Result: Increase in available trained firefighting personnel ready to assist the community. Click to View |
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Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2020 Assistance to Firefighters Grant Program-COVID-19 Supplemental (AFG-S) Grant application to the U.S. Department of Homeland Security for up to $50,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to assist Webb County Volunteer Fire Department with the purchase of essential personal protective equipment (PPE) to respond to possible/positive COVID-19 EMS calls efficiently and safely. This application requires a five percent (5%) cash match should the application be funded, amount shall not exceed the sum of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00); with additional action to process a line item transfer. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Chief Ricardo Rangel, Fire Suppression & EMS Service; Account #1001-3140-001-431009 (Stipends)]
Issue: As the Webb County Volunteer Fire Department responds to Fire/EMS to ensure the safety of personnel the need for PPE increases.
Solution: The acquisition of grant funds to provide increased funds to purchase necessary PPE.
Result: Well prepared personnel ready to assist the community. Click to View |
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Discussion and possible action to authorize the Webb County Volunteer Fire Department to submit a Texas Forest Service: HB 2604 training grant application for up to $12,500.00 for firefighting personnel to attend training, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's request for Texas Forest service Fire Department Assistance funding. This application does not require County matching funds. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Chief Ricardo Rangel, Fire Suppression & EMS Services]
Issue: To provide firefighting personnel with reputable and cost effective fire training.
Solution: Apply for Texas Forest Service (HB 2604) funding for training of firefighting personnel.
Result: Firefighting personnel will be provided with online and hands-on skills training. This will also assist Webb County Fire to motivate and retain firefighting personnel. Click to View |
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Discussion and possible action to apply for the FY 2020 5311 CARES Act Grant for Webb County Community Action Agency from The Texas Department of Transportation (TxDOT) in the amount of SIX HUNDRED FIVE THOUSAND DOLLARS ($605,000.00). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director]
Issue: TxDOT has allotted monies as part of the COVID19 Emergency Relief Response in order to cover operational expenses at 100% for Webb County CAA- El Aguila Rural Transportation with no County Match required.
Solution: This grant is calculated to reflect average operational expenses for CAA- El Aguila during the months of February through September.
Result: Continuation of transportation services throughout the rural areas of Webb County allowing for safe and reliable response to the transportation needs of rural Webb County during the COVID19 pandemic. Click to View |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start and Early Head Start Program to the Department of Health and Human Services Administration for Children & Families for Fiscal Year 2020 - 2021 grant in the total amount of $10,524,168 (Federal) and $2,631,043 (Non Federal) for a total amount of $13,155,211 for services to 1,290 eligible children and their families; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Point of Contact (SPOC) procedures.[Requested by Aliza Oliveros, Webb County Head Start Director] Click to View |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start and Early Head Start program to the Department of Health and Human Services Administration for Children and Families for Fiscal Year 2020 - 2021 in the amount of $558,156 (Federal) and $139,539 (Non Federal) for a total amount of $697,695 for Cost of Living increase to all full-time and part-time employees and for program Quality Improvements; and authorizing the Webb County Judge to execute all relevant document related to this grant; and other matters indicent thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the general fund. All required documents were sent for review through Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Webb County Head Start Director] Click to View |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Early Head Start Child Care Partnership Department to the Department of Health and Human Services Administration for Children & Families for Fiscal Year 2020 - 2021 refunding grant in the amount of $803,340 (Federal) and $200,835 (Non Federal) for a total amount of $1,004,175 for services to 72 eligible children and their families; authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2367 (Grant Revenue)] Click to View |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start Child Care Partnership Department to the Department of Health and Human Services Administration for Children & Families for a Fiscal Year 2020 - 2021 grant in the amount of $50,701 (Federal) and $12,676 (Non Federal) for a total amount of $63,377 for services to 72 eligible children and their families; authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto. Furthermore, this grant does not require cash match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2367 (Grant Revenue)] Click to View |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start Program to the Department of Health and Human Services Administration for Children & Families for Fiscal Year 2020 grant in the amount of $187,894 for services to 64 eligible children and their families for Head Start summer classes with the primary focus on children transitioning to kindergarten and children with Individualized Education Plans; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto. Furthermore, this grant does not require cash match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedure. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357 (Grant Revenue)] Click to View |
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Discussion and possible action to approve a Resolution authorizing the Honorable Tano E. Tijerina, Webb County Judge and Honorable Rosaura "Wawi" Tijerina, Webb County Commissioner Pct. 2, as authorized signatories to the Texas Community Block Grant Program #7218028 grant, and authorize the Webb County Judge to sign all relevant documentation. This action will have no impact on the County's General Fund. [Requested by James Flores, Economic Development Director]
Issue: Two signatures are required on all draw-down requests for reimbursements.
Solution: This will allow by resolution the individuals listed above as authorized signatories for the Request for Payment Form A203 where two (2) signatures are required for reimbursement of funds.
Result: This will allow Webb County to receive reimbursement for funds spent under this water system improvements grant from TDA. Click to View |
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Discussion and possible action to accept the emergency grant award from Communities Foundation of Texas for the Webb County Community Action Agency-Meals on Wheels Program in the amount of Five Thousand Dollars ($5,000.00) and authorizing the County Judge to sign all relevant documents. This award does NOT require a County match. [Requested by James Flores, Community Action Agency Director]
Issue: In partnership with Blue Cross and Blue Shield of Texas (BCBSTX) Communities Foundation of Texas has selected Webb County Community Action Agency-Meals on Wheels Program/Elderly Nutrition Program as recipient of $5,000.00 emergency grant award for response to the current COVID-19 pandemic.
Solution: Funding will allow for continued home deliveries to elderly, health compromised and handicapped/disabled residents of Webb County, Texas.
Result: These funds are intended to assist eligible Webb County households and alleviate potential exposure to COVID-19 by accommodating the most vulnerable population with home delivered meals. Click to View |
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m. |
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Discussion and possible action to approve the submission of a proposed budget summary for payroll and related fringe benefits for Two (2) High Intensity Drug Trafficking Area (HIDTA) Investigator positions assigned to the Laredo Police Department Task Force in the amount of $149,710, including $136,360 grant and $13,350 cash match for FY 2021 for the performance period effective January 1, 2021 through December 31, 2021. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This includes an estimated cash match of $13,350 for some applicable fringe benefits, which shall be requested during the budget process for the appropriate fiscal year. [Requested by Martin Cuellar, Webb County Sheriff; Account #2906 (Grant Revenue)]
Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state, and local law enforcement agencies working together to combat drug trafficking and related crimes.
Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue coordinated efforts with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force.
Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region. Click to View |
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12. |
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Indigent Healthcare Services |
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a. |
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Discussion and possible action to approve an Order authorizing the Webb County Indigent Health Care Program (CIHCP) to include the coverage of durable medical equipment (DME) and prescribed medical supplies as a covered Optional Service effective immediately; and any other matters incident thereto. Funding for these items is available under Account #1001-5030-001-432063-030 (Medical Services Optional Services) as well as the Webb County Healthcare Funding District Commission/Local Provider Participation Fund (line item pending). [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
Issue: Currently, Webb CIHCP clients in need of medical equipment or supplies must either find a way to purchase them on their own, reuse the limited supplies they do have and risking infection, or do without the necessary items. This can have an adverse effect on their recovery and health.
Solution: The Webb CIHCP will be able to purchase/rent equipment and supplies that are prescribed by a medical professional to ensure that clients are in compliance with their medical plans and reduce the potential for medical complications.
Result: This would allow eligible program clients to receive assistance with medically necessary medical equipment and supplies in accordance to their medical treatment plans. Click to View |
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13. |
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Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1 |
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a. |
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Discussion and possible action to authorize the purchase of one (1) Lenovo Think Pad P53s 20N6 with accessories for a quote value of $1.935.00 and to further authorize the funding source from the Technology fund pursuant to Article 102.0173 of the Texas Code of Criminal Procedure. [Account #2009-2160-341168 (Technology fund)]
Issue: During this COVID-19 pandemic, we have not been able to work from home because we do not have access to the Webb County server to perform duties remotely. Purchasing a laptop will allow the Court Administrator to work remotely on items such as payroll from a distance or as needed. We do not need to purchase a License, we have an extra one in the queue available to be used.
Solution: By approval of the Commissioners Court we would be able to proceed with the purchase of one Laptop to be able to work from home and have access to county VPN and work efficiently from home when needed.
Result: The office manager will have access to Webb County VPN from a remote location. Click to View |
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14. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263-152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that either is salvage property that has no value for the purpose it was originally intended for and/or surplus property that is no longer needed by the department and could be transferred for use by another county department or auctioned online to the general public and/or donated as permitted by law.
Solution: Attempt to sell the county surplus or salvage property by public auction, dispose or destroy property that cannot be sold through auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Process all surplus or salvage property in accordance with state law and Webb County Procurement Policy. Click to View |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
Issue: Line item transfer is required to cover the application fee for the 25th Annual Achievement of Excellence in Procurement Award program.
Solution: Approve ratification of line item request by the department.
Result: Availability of funds to cover current expense for the application fee. Click to View |
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c. |
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Discussion and possible action to award RFP 2020-006 "Casa Blanca Golf Course Equipment Lease" to Austin Turf and Tractor for a forty-eight (48) month equipment lease agreement not to exceed rates listed below and to further authorize the Civil Legal Division to finalize all the terms and conditions of the lease agreement and any other matters incident thereto. [Account #7100- 9050-001-483003-280 (Golf Course Capital Lease); #7100-9050-001-483037-280 (Golf Course Debt Service Payments)]
Vendor
Name |
Capital / FMV
Lease Equipment
Description |
Term of
Lease
(Mos.) |
Mo.
Cost ($)
P/I |
Annual
Cost ($) |
| Austin Turf |
Fertilizer Spreader |
48 |
$148.00 |
$1,776.00 |
| Austin Turf |
Greens Triplex |
48 |
$642.00 |
$7,704.00 |
| Austin Turf |
Spare Cutting Set of 3 |
48 |
$142.00 |
$1,704.00 |
| Austin Turf |
TEE/APP Triplex |
48 |
$375.00 |
$4,500.00 |
| Austin Turf |
Rotary Trim |
48 |
$400.00 |
$4,800.00 |
| Austin Turf |
Fairway Mower |
48 |
$1,220.00 |
$14,640.00 |
| Austin Turf |
Bunker Rake w/front blade &
cultivators |
48 |
$274.00 |
$3,288.00 |
| Austin Turf |
Rough mower |
48 |
$528.00 |
$6,336.00 |
| Austin Turf |
72" Out-front Rotary |
48 |
$204.00 |
$3,528.00 |
Issue: The golf course has expiring leases on worn-out maintenance equipment and needs certain new equipment to perform routine maintenance functions.
Solution: Acquire select equipment to perform routine maintenance functions.
Result: Improved overall golf course conditions. Click to View |
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d. |
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Discussion and possible action to award RFP 2020-006 “Casa Blanca Golf Course Equipment Lease” to Professional Turf Products for both a forty-eight (48) and thirty-six (36) month lease agreement not to exceed rates listed below and to further authorize the Civil Legal Department to finalize all the terms and conditions of the lease agreement and any other matters incident thereto [Account #7100-9050-001-483003-280 (Golf Course Capital Leases); #7100-9050-001-483037-280 (Golf Course Debt Service Payments)]
Issue: The golf course has expiring leases on worn-out equipment and needs new equipment to perform routine maintenance functions.
Solution: Acquire select equipment to perform routine maintenance functions.
Result: Improved overall golf course conditions. Click to View |
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e. |
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Discussion and possible action to award RFP 2020-006 “Casa Blanca Golf Course Equipment Lease” to Textron for a forty-eight (48) month equipment lease agreement not to exceed rates listed below and to further authorize the Civil Legal Department to finalize all the terms and conditions of the lease agreement and any other matters incident thereto. [Account #7100-9050-001-483003-280 (Golf Course Capital Leases); Account #7100-9050-001-483037-280 (Golf Course Debt Service Payments)]
Issue: The golf course has insufficient hauler units to perform maintenance functions.
Solution: Acquire three (3) hauler units.
Result: Improved delivery of maintenance protocols on the golf course property resulting in improved overall conditions. Click to View |
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15. |
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Road & Bridge |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Bond Series 2019a:
Issue: The funding for this project is almost depleted.
Solution: To transfer funds in to the account for Las Lomas drainage project.
Result: To allow the Road & Bridge Dept. to continue working for the next four months. Click to View |
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REGULAR AGENDA
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| Budget Officers |
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16. |
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Discussion and possible action to freeze, effective immediately, all expenditures including travel, vacant positions, line item transfers and other expenditures that are considered non-emergency for the remainder of the current fiscal year; and any other matters incident thereto. Click to View |
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17. |
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Discussion and possible action to, by Order, amend the Webb County Budget & Fiscal Policies for fiscal year 2019-2020, pursuant to §418.107 (a) Government Code and §111.070 (c)(2) Local Government Code, authorize the Budget Officer to amend the budget by transferring amounts budgeted for certain items to other budgeted items subject to the concurrence of the County Judge, and the County Auditor during the pendency of any emergency declarations.
Issue: The global pandemic of COVID-19 has brought many challenges to Webb County.
Solution: Amending the current budget and fiscal policy will cover emergency management and response instances.
Result: The policy will include a section for a state of emergency. Click to View |
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Line Item Transfers
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18. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Judge Monica Notzon, 111th District Court]
Issue: There are currently no funds in this account to cover Expert Witness fees which were ordered and approved by the 406th District Court.
Solution: Fund the account so that the Expert Witness fees may be paid.
Result: Expert Witness fees with be paid. Click to View |
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19. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Roberto "Bobby" Quintana, Justice of the Peace Pct. 2, Place 1]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2160-001-458000 |
Admin. Travel |
$3,500 |
$1,500 |
$1,955.15 |
$455.15 |
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1001-2160-001-456205 |
Training & Education |
$3,500 |
$1,200 |
$2,285.00 |
$1,085.00 |
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$2,700 |
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| To: |
1001-2160-001-461000 |
Materials & Supplies |
$6,000 |
$1,200 |
290.98 |
$1490.98 |
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1001-2160-001-456005 |
Postage & Courier |
$2,000 |
$300 |
403.65 |
$703.65 |
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1001-2160-001-443000-035 |
Repairs & Maintenance |
$950 |
$1,200 |
$0 |
$1,200.00 |
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$2,700 |
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Issue: Additional funds needed for the following: 1. Materials and Supplies funds needed to make it to the end of FY 2020. 2. To cover postage expenses to the end of FY 2020. 3. To pay pending Xerox invoices and future ones from Repairs and Maintenance account.
Solution: Court authorization to transfer of funds to cover the end of FY and current pending invoices needed for day-to-day operations.
Result: Future and pending invoices will be paid in a timely manner. Click to View |
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20. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Judge Hugo Martinez, County Court At Law 1]
Issue: We are in need of two laptops in order to perform zoom hearings for court personnel due to the recent pandemic.
Solution: Transfer money in order to be able to make purchase.
Result: Court staff will have the essential supplies to adequately perform their responsibilities. Click to View |
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21. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Jose Luis Neira, Road & Bridge Interim]
Issue: Additional funds are needed to cover projected equipment maintenance.
Solution: Request a line item transfer.
Result: Ensure funding for the remainder of the Fiscal Year. Click to View |
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22. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund. [Requested by Joe Lopez, Purchasing Agent]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1310-001-443000-075 |
Repairs & Maint. Vehicle |
$4,000 |
$3,200 |
$3,525.00 |
$325.00 |
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1001-1310-001-443000-035 |
Repairs & Maint. Equip. |
$7,300 |
$1,000 |
$1,381.00 |
$381.00 |
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1001-1310-001-456305 |
Uniforms |
$500 |
$500 |
$500.00 |
$0 |
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$4,700 |
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| To: |
1001-1310-001-461000 |
Materials & Supplies |
$6,670 |
$4,700 |
$3,074.51 |
$7,774.51 |
Issue: Department is in need for conference table and chairs. Current table is over 15 years old and is no longer stable.
Solution: Approve budget amendment to have funds available to order a conference table and chairs for department use.
Result: Conference table and chairs will be ordered once line item transfer is approved. Click to View |
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23. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-6160-001-412000 |
Part-Time |
$7,500 |
$1,000 |
$1,573 |
$573.00 |
| To: |
1001-6320-001-412000 |
Part-Time |
$10,000 |
$1,000 |
$474.16 |
$1,474.16 |
Issue: Rio Bravo Activity Center has depleted their part-time monies.
Solution: Approve and process a line item transfer.
Result: Sufficient part-time monies to have the necessary operational staff. Click to View |
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| Honorable Joe Lopez, 49th District Court Judge |
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24. |
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Discussion and possible action to approve the Emergency Jury Selection Plan for 2020-2021 as approved by the District Court Judges as per section 60.21. Click to View |
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| Road & Bridge |
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25. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 11, 2020:
Issue: Former employees holding the above mentioned positions resigned/retired.
Solution: Fill vacant positions.
Result: New employees will assist with the daily operations of the Road & Bridge Dept. Click to View |
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| Engineer |
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26. |
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Discussion and possible action to approve Contract Amendment #4 (AIA Document G802-2007) in the amount of $29,000.00 to Ausland Architects and Metaform Studio for the Webb County Youth Village Rehabilitation Center Project. Amendments to the professional services contract is based on the seven and a half percent (7.5%) of the final construction cost of the Four Million Seventy-Two Thousand Nine Hundred Twenty-Seven Dollars and Ninety Cents ($4,072,927.90) as amended by Change Order No. 1, approved by Webb County Commissioner Court on December 9, 2019 to Summit Building and Design, and; authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3140-2450-001-470000-030 (Capital Outlay)]
Issue: Additional A/E Fees for professional design service fee as a result of Change Order #01 for the Youth Village Rehabilitation Project Program.
Solution: Approve Contract Amendment No. 04, based on 7.5% of final construction cost.
Result: Ausland Architects in Association with Metaform Studio, look forward to realizing the completion of this import project for Webb County. Click to View |
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27. |
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Discussion and possible action to approve Change Order #1 in the amount of $11,400.00 to Redline Architecture for the Webb County Medical Examiners for HVAC Improvements and Mechanical, Electrical and Plumbing Engineering (MEP Fees) in accordance with the Texas Local Government Code; Section 262.031 (Changes in Plans and Specifications) and; authorize the Webb County Judge to execute all relevant documents, and; any other matters incident thereto. [Account #3871-3100-001-474501 (Construction in Progress)]
Issue: Additional project improvements shall be completed as detailed in the change order.
- Additional Service: MEP Fee-Heating Ventilation Air Condition Improvements.
- Additional Service: Architectural Fee-Coordination of HVAC Improvements.
- Additional Service: MEP Fee-Re-Engineer HVAC Autopsy Suite
- Additional Service:Architectural Fee-Arch
- Additional Service: Engineered HVAC
- Additional Service: Structural Fee-Structural Upgrades to new HVAC
Solution: Approve Change Order #1 and complete the additional project improvements.
Result: Project will be completed as detailed under the proposed change order. Click to View |
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| Purchasing |
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28. |
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Discussion and possible action to rescind the award to Romo Contractors, LLC for ITB 2020-003 “County Court at Law II Renovations” in the amount of $95,600.00 and to further authorize the Purchasing Agent to re-bid this project and any other matters incident thereto. [Account #1001-1100-001-443000-255 (Repairs & Maintenance – Justice Center)]
Issue: There was conflicting language in respect to the bonding requirements and more specifically with the bid bond requirement.
Solution: This error was discovered after the award and in order to provide a fair and transparent process it is the recommendation of the Purchasing Agent and General Counsel to re-bid the project.
Result: Secure new bids and recommend lowest and responsible bidder to Commissioners Court. Click to View |
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29. |
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Presentation by respondents to the Requests for Qualification (RFQ) 2020-007 Construction Manager At Risk (CMAR) for Webb County Fairgrounds Project with discussion and possible action to award formal solicitation to the most qualified respondent and to further authorize the Civil Legal department to negotiate the terms and conditions of the construction contract and related pre-construction/design fees and any other matters incident thereto.
Issue: Commissioners Court authorized the Purchasing Agent to solicit for formal RFQs for CMAR firms in response to the Webb County Fairgrounds Project.
Solution: Interview the two (2) respondents and select the most qualified CMAR firm to begin contract negotiations and preliminary construction and design fees.
Result: The selection of a CMAR firm will begin the process of establishing preliminary design phases for this project in order to work towards a guaranteed maximum price for total construction cost. Preliminary design work will be coordinated between the County’s project architect and selected CMAR firm. Click to View |
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| Risk Management |
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30. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 11, 2020:
Issue: Slot #2319 became vacant on May 1, 2020.
Solution: Request is being made to post and fill vacant position.
Result: Risk Management will run on full staff. Click to View |
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| Commissioners Court Administrator |
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31. |
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Presentation by and discussion with representatives of Baywa R. E. on the proposed Corazon Solar Project to be located in Webb County, Texas and tax abatement. Click to View |
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| Honorable Cindy Liendo, Webb County Commissioner Pct. 4 |
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32. |
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Discussion with possible action on creating a position or assigning existing personnel to assess all county offices to determine a detailed list of furnishings and equipment needed to ensure a safe and healthy environment for all County employees and visitors of County buildings, and any other matters incident thereto. Click to View |
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33. |
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Communications |
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34. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ____ DAY OF MAY, 2020
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ____ day of May, 2020 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ____ DAY OF MAY, 2020
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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