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Meeting Date:	06/08/2020
CAPLUCK INC./C.A.A.-Client Tracking Software Lic. K
Submitted for:	Ray Rodriguez	Submitted By:	Ray Rodriguez
Department:	Civil Legal Division

Subject:

Discussion and possible action to approve execution of a software license, management and service agreement, as per Court’s prior award of RFP 2020-007 "Client Tracking Management Software" between Webb County and Capluck, Inc./CAP60, (highest rated firm), for a four (4) year term, commencing June 9th, 2020, thru June 8th, 2024, at an annual rate of $8,600.00 for years (1-3) and $9,600.00 for year (4), plus additional required initial hardware and equipment fees as set forth in the agreement, in the total amount of $34,600.00 with discounts, over the 4 yr. term. The software will help to enable and assist the staff at the Webb County Community Action Agency (C.A.A.) department to collect, track, manage and/or store their clients data information as needed to meet state mandated eligibility and/or reporting requirements of the Texas Department of Housing and Community Affairs (T.D.H.C.A.), subject to annual budgetary appropriations, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [CSBG Account #2368-5170-521-457008 Contractual, CEAP Account #2362-5360-521-457900 Program Services Expenditures]

Issue: The agreement with current client tracking system is set to expire. The agency is required to solicit proposals to continue tracking clients through a system software, and new contract term is needed for continued client tracking services.

Solution: The court authorized the Purchasing Agent to seek competitive proposals for a new contract term for this client tracking system software.

Result: Approve contract w/highest-ranking firm and best cost proposal to continue application intake through a client tracking system, offering an accurate and timely process for intake for C.A.A.

Background:

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Previous Court Action:

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Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
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Attachments
R.F.P. 2020-007 CLIENT TRACKING SVCS
CAPLUCK $$ PROPOSAL RFP 2020-007
CAPLUCK TRACKING SOFTWARE K.pdf