Commissioners Court Special Meeting

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Meeting Date:	06/04/2020
Presentation - Owners Rep for Fairgrounds
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Information

Subject:

Presentation by the top three (3) ranking firms for Request for Qualifications (RFQ) 2020-009 “Owners Representative for the Webb County Fairgrounds” with discussion and possible action to award a contract to the selected firm and to further authorize the Civil / Legal Department to negotiate the terms, conditions and associated fees of contract and any other matters incident thereto. [2020A Bond Series]

Issue: The Webb County Fairgrounds project is estimated to cost $45 million to include new construction and renovations to existing facilities. The Court is requesting an independent firm to oversee the process from beginning to end and provide frequent reports and recommendations as the project develops. The Owners representative will provide oversight and report on any recommendations, discrepancies and progress of design, construction and all other components of the construction such as compliance and project estimates being recommended by general contractor and design team to reach a guaranteed maximum price.

Solution: Commissioners Court selected the three (3) highest ranking firms to present to Commissioners Court their qualifications and experience as Owners Representatives.

Result: Commissioners Court may select a finalist and possible action to award a contract to represent Webb County as Owners Representative for the Webb County Fairgrounds Project.

Background:

The Owners Representative primary role is to represent the interest of Owner (Webb County) in regards to and not limited to ensuring that the quality of both materials and workmanship are in accordance with design and construction plans and specifications as approved by Owner and to further serve as the Owner’s eyes and ears independent from the Design Team and Construction Manager at Risk Contractor throughout the design, construction and completion of this project.

On May 26, 2020, Commissioners Court accepted the rankings and motioned to interview the top three (3) ranking firms. Those firms are listed below:

Project Control of Texas from San Antonio, Texas
Gilpin Engineering Company from Laredo, Texas
Marc Taylor, Inc. from Peoria, Arizona

Previous Court Action:

On May 26, 2020, Commissioners Court accepted the rankings and motioned to interview the top three (3) ranking firms. Item 26

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	2020A Bond Series
Balance:	TBD
Financial Impact:
2020A Bond Series

Attachments
Gilpin Engineering Company
Marc Taylor Inc.
Project Control of Texas
Evaluation Summary RFQ 2020-009 Owner's Rep. Fairgrounds