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Meeting Date:	09/28/2020
Year-End Budget Amendments for Invoices
Submitted for:	Carlos Guerra	Submitted By:	Carlos Guerra
Department:	Auditor

Subject:

Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post budget amendments for fiscal year-end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2020. Line item transfers are to be determined by the Budget Office in coordination with the Auditors Office and presented for ratification. [Requested by Rafael Perez, Auditor]

Issue: Various departments and offices have depleted departmental budgets nonetheless there are invoices pending to be processed that must be paid with FY 2019-2020 funds. Invoices cannot be validated if the accounts are in negative.

Solution: In order to timely process and pay invoices, Budget Office and/or Auditors Office will identify line item transfers and perform administrative budget amendments as needed to process invoices. A list of invoices pending process due to insufficient funds will be generated and provided to Budget Office.

Result: Invoices will be processed and sent to the Auditor's Office for approval.

Background:

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Previous Court Action:

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Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
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