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Meeting Date:	10/26/2020
Purchase of Voting Machines
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize the purchase of one hundred and forty (140) voting machines (Model DS200) with software, hardware, printers, training and support from Election Systems and Software (Buy-Board # 622-20) to include a three (3) year post warranty of hardware, firmware and maintenance support fees and a computer system (computer and scanner) for a total not to exceed $2,515,120.25 in accordance with the Texas Local Government Code; Sections 271.101 and 271.102 Sub-Chapter F. Cooperative Purchasing Program and to further authorize the Civil Legal Division to execute all the necessary legal documents with final authorization from the County Judge and any other matters incident thereto. [Requested by Elections Office; Account #2930-1110-001-470000 Capital Outlay]

Issue: Webb County Elections Office administers elections utilizing paper ballots and counts the ballots by using an M650 Optical Scanner which is an outdated method to total election results.

Solution: The Elections Administrator recommends the acquisition of 140 Model DS200 Precinct Scanner Tabulator, 350 High Speed Digital Printers (ExpressVote) and 2 DS450 Scanner and Tabulator.

Result: Center for Tech and Civic Life awarded a grant in the amount of $2,820,960.00 to the Webb County Elections Office. Of this grant, $2,602,960.00 was budgeted (preliminary estimate) for Absentee Ballot Assembly and Processing Equipment.

Background:

N/A

Previous Court Action:

Webb County Commissioners Court accepted grant funding to purchase the voting machines on October 13, 2020.

Fiscal Impact

Budget Account Number:	2930-1110-001-470000
Funding Source:	Capital Outlay
Balance:	$2,338,000.00
Financial Impact:
Account No. 2930-1110-001-470000 Safe Voting Plan Election 2020-Election Administration-Administration-Capital Outlay Available Balance: $2,338,000.00 Capital Outlay Account will be short $177,121.00. A Transfer will be required within the grant fund and/or other funding source as directed by Commissioners Court. Breakdown of cost: 140 voting machines $2,150,961.25 3 year maintenance agreement $360,465.00 Computer system $3,694.00 Total: $2,515,120.25

Attachments
BuyBoard #622-20
ExpressVote Sales Order Agreement
Original RFP 622-20 BuyBoard
Reporting Standard Standalone EMS Quote