Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2.

Pledge of Allegiance/Invocation

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

Discussion and possible action to approve, by Order, the following budget amendment for the Engineering Department (line item transfer):

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	3720-7230-703-470000	Capital Outlay	$3,670,675	$50,000	$50,000.00	$0
To:	3720-7230-703-432001	Professional Services	$144,680	$50,000	$12,747.10	$62,747.10

Issue: Funds [2014 County Transportation Infrastructure Fund (CTIF)] are needed under Professional Services for Material Testing for the Wormser Road Project.

Solution: Transfer funds to the Professional Services account.

Result: Funds available for Material Testing. Click to View

b.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds by increasing administrative travel in the amount of $6,804.13 and Materials and supplies in the amount of $4,890.38. Unobligated carryover funds amounts from year 2. [Requested by Drug Court Program]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2353-2040-003-410000	Payroll	$150,200.00	$623.78	$112,118.85	$111,495.07
	2353-2040-003-421000	Insurance	$30,030.00	$17.50	$22,061.50	$22,044.00
	2353-2040-003-422000	Fica	$11,490.00	$141.49	$8,743.40	$8,601.91
	2353-2040-003-423000	Retirement	$18,475.00	$34.81	$13,749.09	$13,714.28
	2353-2040-003-425000	Unemployment	$1,036.00	$367.07	$1,137.75	$770.68
	2353-2040-003-426000	Work Comp	$75.00	$206.14	$261.76	$55.62
	2353-2040-003-432001	Professional Services	$134,200.00	$4.00	$8.00	$4.00
	2353-2040-003-459020	Other Expenses	$46,506.00	$10,284.12	$53,727.62	$43,443.50
	2353-2040-003-460105	Minor Tools Apps	$0.00	$15.60	$15.60	$0
				$11,694.51
To:	2353-2040-003-458000	Administrative Travel	$7,488.00	$6,804.13	$7,683.87	$14,488.00
	2353-2040-003-461000	Materials & Supplies	$500.00	$4,890.38	$532.24	$5,422.62
				$11,694.51

Issue: The Substance Abuse and Mental Health Services Administration approved the Webb County Adult Drug Court Program a formal request for carryover. Budget amendment (line item transfer) is needed within Grant Funds by increasing administrative travel in the amount of $6,804.13 and Materials and supplies in the amount of $4,890.38. (Carryover unobligated funds amounts from year 2).

Solution: Approve agenda item in order to reallocate unobligated funds from payroll, fringe benefits accounts, and other expenses to the administrative travel and materials & supplies accounts.

Result: Webb County will continue to provide uninterrupted services to clients in the Webb County Adult Drug Court Program. Click to View

c.

Discussion and possible action to approve, by Order, a budget amendment to the DEA High Intensity Drug Trafficking Area Program (HIDTA Grant) by increasing the expenditure budget by $45,506 with an effective Date of 12-31-2020; said amount is available from local funds in the form of matching funds allocated to this program for Fiscal Year 2021. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025]

	Account Number	Account Name	Adopted	Request	Current	End Bal.
From:	2592-2260-337200	Revenue From Webb	$100,125	$45,506	$-43,983	$1,523

To:	2592-2260-001-410000	Payroll Cost	$437,833	$39,577	$-39,318	$259
	2592-2260-001-423000	Retirement County Share	$54,943	$5,414	$-5,382	$32
	2592-2260-001-426000	Worker Compensation	$3,316	$515	$-507	$8
				$45,506

Issue: The HIDTA Grant contract ended December 31, 2020, with some line items reflecting deficits.

Solution: Request a budget amendment to eliminate the deficits.

Result: The line items will have sufficient funds to eliminate the deficits. Click to View

d.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) to cover Golf Course contractual payroll deficits and operating accounts for FY-2020. [Fund #7100 Casa Blanca Golf Course]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6080-001-443000-035	Repairs & Maint. Equip.	$15,000.00	$5,243.00	$5,243.75	$0.75
	7100-6110-001-461005-030	Merchandise COS Shoes	8,949.34	4,382.00	4,382.98	0.98
	7100-6080-001-444001-010	Trees and Landscaping Fertilizers	20,000.00	3,586.00	3,586.50	0.50
	7100-6120-001-463006-010	Food & Beverage COS NonAlc Beverages	26,880.00	3,208.00	3,208.57	0.57
	7100-6080-001-443000-155	Repairs & Maint. Irrigation	5,000.00	3,075.00	3,075.51	0.51
	7100-6120-001-463006-005	Food & Beverage COS Food	38,400.00	2,252.00	2,252.08	0.08
	7100-6140-001-441205-010	Utilities Electricity	14,000.00	2,098.00	2,098.59	0.59
	7100-6140-001-443000-135	Repairs & Maint. Clubhouse	15,000.00	2,059.00	2,059.37	0.37
	7100-6110-001-461005-015	Merchandise COS Men's Apparel	3,400.00	1,968.00	1,968.61	0.61
	7100-6130-001-458000	Administrative Travel	19,600.00	1,939.00	1,939.99	0.99
	7100-6080-001-444001-005	Trees and Landscaping Chemicals	20,000.00	1,264.00	1,605.09	341.09
	7100-9050-001-482401-240	Interest Expense CO Series 2019A	21,566.00	1,136.00	4,185.00	3,049.00
				$32,210.00
To:	7100-6120-001-457005	Reimbursable	129,968.00	13,643.00	(13,642.52)	0.48
	7100-6080-001-457005-005	Reimbursable Labor	356,734.00	10,461.00	(10,460.28)	0.72
	7100-6130-001-457005-005	Reimbursable Labor	79,659.00	2,009.00	(2,008.18)	0.82
	7100-6110-001-461005-035	Merchandise COS Equipment	13,600.00	2,266.00	(2,265.87)	0.13
	7100-6120-001-463006	Food & Beverage COS	-	800.00	(800.00)	-
	7100-6080-001-460028	Janitorial Supplies	1,000.00	797.00	(796.45)	0.55
	7100-6110-001-461005-040	Merchandise COS Accessories	3,400.00	788.00	(787.26)	0.74
	7100-6110-001-461005-020	Merchandise COS Women's Apparel	1,020.00	310.00	(309.96)	0.04
	7100-9050-001-482401-245	Interest Expense Limited Tax Refunding 2020 A		1,136.00	(636.00)	500.00
		Total		$32,210.00

Issue: Contractual payroll accounts and operating budget shortfall for Golf Course.

Solution: Requires Commissioners Court approval for budget amendment; transfer of funds within contractual budgets be available to cover deficits.

Result: There will be sufficient funds to cover contractual payroll deficits and be in compliance with the budget. Click to View

e.

Discussion and possible action to pay unreimbursed grant expenditures in the amount of $18,864.09 related to the TxDOT Hachar Road project using related grant matching funds in fiscal year 2020; and any other matters incident thereto. [Requested for Engineering Department, Account #2007-7150-001-470000 (Road and Bridge Fund)]

Issue: TxDOT did not reimburse a grant expenditure for Hachar Road Project incurred during January 1, 2020 through April 30, 2020. Grant funds shows a deficit fund balance.

Solution: Hachar project has funding for 20% matching cost in Road and Bridge. Use match funding to cover unreimbursed amount by grant agency.

Result: TxDOT Harch Road Project fund will reflect a zero fund balance. Click to View

f.

Discussion and possible action to approve, by order, the following carry over budget for the tax notes series 2020 according to Texas Local Government Code 111.0705 - Budget for Expenditures from Proceeds of Bonds or Other Obligations; and any other matters incident thereto. [General Fund #1001 and Road & Bridge Fund #2007]

G/L Account	Account Name	Amount
1001-1130-001-470000	Capital Outlay	$1,585,921.00
2007-7150-001-470000	Capital Outlay	$322,156.57

Issue: Webb County issued tax notes series 2020 of $2.2 million for law enforcement equipment and $1.6 million for heavy machinery. Unused budget proceeds remains available for FY-2021 for open purchase orders. Tax notes funding rolls over to fund balance.

Solution: Appropriate expenditures to cover use of proceeds from tax notes series 2020.

Result: Approval of agenda Item for the continued availability of tax notes funds. Click to View

g.

Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]

	Account Number	Account Name	Amount
From:	2161-259700	Fund Balance	$10,000
To:	2161-2260-001-457006	Law Enforcement - Other	$10,000

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View

h.

Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of the Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]

	Account Number	Account Name	Amount
From:	2163-259700	Fund Balance	$10,000

To:	2163-2260-001-443000-075	Repairs & Maintenance Vehicles	$5,000
	2163-2260-001-457006	Law Enforcement - Other	$5,000

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines. Click to View

i.

Discussion and possible action to approve, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $103,605; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]

	Account Number	Account Name	Amount
From:	2161-259700	Fund Balance	$103,605
To:	2161-2260-001-457006	Law Enforcement - Other	$103,605

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View

6.

Casa Blanca Golf Course

a.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6110-001-461005-015	cos Mens Apparel	$6,400	$2,250	$3403.99	$1153.99
	7100-6100-001-461005-020	Womens Apparel	$1,020	$1,020	$1020.00	$0
				$3,270
To	7100-6110-001-461005-035	Merchandise Equipment	$13,600	$2,520	$25.06	$2545.06
	7100-6110-001-461005-040	Merch COs Accessories	$6,400	$750	$83.49	$833.49
				$3,270

Issue: Currently there is not enough funds in these accounts to cover merchandise demand.

Solution: Transfer as requested.

Result: There will be enough in these two accounts to cover immediate necessities. Click to View

7.

Civil Legal Division

a.

Discussion and possible action to approve a minor boundary modification for expansion of the City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by CARMI RE LTD., as (Owner/ Landlord/Lessor), & CS CARGO USA, LLC., (Lessee/Tenant) and the City of Laredo by adding Lot Number 11, Block 1, El Portal Industrial Park, II., Laredo, Webb County, Texas and commonly known as 8402 El Gato Rd., Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by CARMI RE, LTD./CS CARGO, USA, LLC./City of Laredo] Click to View

b.

Discussion and possible action to adopt a Resolution of the Commissioners Court authorizing the County Judge to enter into and sign an Agreement to Contribute Right of Way Funds (RCSJ #0086-02-029) in the amount of Forty-Four Thousand Three Hundred Eighty-Five Dollars ($44,385.00) payable in 5 annual installments of Eight Thousand Eight Hundred Seventy-Seven Dollars ($8,877.00), which is Webb County's contribution for right of way acquisition and utility adjustments to accommodate certain highway improvements (roadway widening) on Highway No. SH 359 from 8.935 Miles E of Loop 20 to 9.830 Miles E of Loop 20 and any matters incident thereto. [Account #2007-7150-001-443000-100 (Road & Bridge Road Maintenance Administration - Repairs & Maintenance Roads)] Click to View

c.

Discussion and possible action to subscribe to the Stewart Title Land/Title Database for a one year period in the amount of Four Thousand Five Hundred Dollars ($4,500.00) and any matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] Click to View

d.

Discussion and possible action to adopt a Resolution of the Commissioners Court authorizing the County Judge to enter into and sign an Agreement to Contribute Right of Way Funds (RCSJ #0086-01-096) in the amount of Fifty-One Thousand Sixty-Four Dollars and Fifty Cents ($51,064.50) payable in 5 annual installments of Ten Thousand Two Hundred Twelve Dollars and Ninety Cents ($10, 212.90), which is Webb County's contribution for right of way acquisition and utility adjustments to accommodate certain highway improvements (roadway widening) on Highway No. SH 359 from 4.06 Mi E of Loop 20 to 8.935 Mi E of Loop 20 and any matters incident thereto. [Account #2007-7150-001-443000-100 (Road & Bridge Road Maintenance Administration - Repairs & Maintenance Roads)] Click to View

e.

Discussion and possible action to ratify a Professional Services Contract with Howland Engineering for Material Testing for the Wormser Road Project in an amount not to exceed Eighty-Three Thousand Four Hundred Dollars ($83,400.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #3720-7230-703-432001 (CTIF)] Click to View

f.

Discussion and possible action to enter into a Thirty-Six month (36) Internet Service Agreement between Webb County and SmartCom for the Burni Community Center at a monthly rate of Four Hundred Forty-Nine Dollars and no cents ($449.00) per month plus surcharges and other regulatory fees; and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto, subject to annual budgetary appropriations. The provision of these Internet services will be an upgrade to the existing primary Internet services for Webb County. [Requested by Civil Legal Division; Account #1001-1130-001-441805 (Internet Service)] Click to View

8.

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

a.

Discussion and possible action to enter into a personal property Donation Agreement between the City of Laredo and Webb County and to accept the donation of modular portable building located at 1600 Orquida Ln., Rio Bravo, TX., to be used by Webb County Rio Bravo Community Center for related activities and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Commissioner Jesse Gonzalez, Webb County Commissioner Pct. 1 [No Funding Source Needed- Non-Financial Donation] Click to View

9.

Community Action Agency

a.

Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). This vendor agreement is a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs, authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #2362-5360-521-463804 (Comprehensive Energy Assistance Program Grant)]

List of Retail Energy Providers

Gexa Energy
Constellation New Energy Inc.
V247 Power Corporation

Issue: Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).

Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.

Result:Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses. Click to View

b.

Discussion and possible action to approve Webb County Community Action Agency (WCCAA) to maintain its membership in the Texas Association of Community Action Agencies, Inc. (TACAA) 2021 Corporate Membership in the amount of $3,350.00. TACAA's membership is from January 01, 2021 through December 31, 2021. The membership supports the Organization in Texas representing the network of Community Services Block Grant (CSBG) entities. Grant funds will be used to pay for membership. [Fund #2368-5170-521-464010]

Issue: Approve TACAA 2021 Corporate Membership in the amount of $3,350.00.

Solution: TACCA advocates for the best interest of Community Action Agencies (CAA's) at the State, regional and national levels.

Result: TACAA works diligently on a number of issues and tasks benefiting all CAA's/ Community Services Block Grant (CSBG) entities and as well the Comprehensive Assistance Program (CEAP) grants and Weatherization Programs (WAP) grants. Click to View

c.

Discussion and possible action to approve Contract Amendment Number #4. This amendment will extend Contract Term end date from December 31, 2020 to March 31, 2021 for the Community Services Block Grant (CSBG) Contract Number #61200003237 from Texas Department of Housing and Community Affairs (TDHCA). The Contract Term is January 1, 2020 - March 31, 2021 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will not have an impact to the General Fund. [Requested by James Flores, Director of Economic Development Department and Community Action Agency; Account #2368-5170-3303000]

Issue: Approved Contract Amendment # 4 (CSBG) Contract # 61200003237 from Texas Department of Housing and Community Affairs. This amendment will extend the Contract Term end date from December 31, 2020 to March 31, 2021.

Solution: This Grant (CSBG) provides support to eligible elderly, disabled and low income residents of Webb County.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. Click to View

d.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2362-5270-521-463802	CEAP Cares Act-Household Crisis	$453,951	$413,951	$413,951.00	$40,000.00
To:	2362-5270-521-463804	CEAP Cares Act Utility Assistance	$453,951	$413,951	$169,004.07	$582,955.07

Issue: Funds available in accounts will cover cost needed to continue operation of service.

Solution: The Court approval the accounts on the line item transfers will have funds to cover operation of service.

Result: There will be sufficient funds to cover line item transfers. Click to View

10.

Honorable Victor Villarreal, County Court at Law 2 Judge

a.

Discussion and possible action to approve a budget amendment by increasing revenues and expenditures in the amount of $96,781.48 for new revenues (carryover amount from year 2) received for the County Court at Law II DWI Court Program in accordance with Texas Local Government Code, Section 111.07075 (Special Budget for Revenue received after Fiscal Year) by Order, the following budget amendment (line item transfers):

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2356-2070-330300-030	Grant Revenue Federal	$400,000	$96,781.48	$496,781.48	$400,000
				$96,781.48
To:	2356-2070-003-458000	Administrative Travel	$8372.00	$25,000.00	$557.00	$25,557.00
	2356-2070-003-459020	Other Expenses	$2,750.00	$23,581.48	$2,461.76	$26,043.24
	2356-2070-003-461000	Materials & Supplies	$1,200.00	$25,000.00	$1,200.00	$26,200.00
	2356-2070-003-460105	Minor Tools & Apparatus	$0.00	$10,000.00	$0.00	$10,000.00
	2356-2070-003-41000	Payroll	$91,000.00	$10,000.00	$72,828.92	$82,828.92
	2356-2070-003-421000	Health Life Insurance	$20,020.00	$2,000.00	$14,696.00	$16,696.00
	2356-2070-003-422000	FICA	$6,962.00	$1,200.00	$5,598.79	$6, 789.79
				$96,781.48

Issue: The Substance Abuse and Mental Health Services Administration approved the County court at Law II formal request for carryover in the amount of $96,781.48.

Solution: Approve agenda item in order to appropriate new revenues and expenditures to be used for the purpose of program expenditures.

Result: County Court-at-Law II will continue to provide uninterrupted services to clients in the DWI Court Program. Click to View

11.

Honorable Isidro Alaniz, District Attorney

a.

Discussion and possible action to approve an agreement between the Webb County District Attorney's Office and the United States Marshals Services for reimbursement of employee overtime incurred from joint law enforcement operations project JLEOTFS4, for the performance period of October 7, 2020 through September 30, 2021, in the amount of Sixteen Thousand Dollars ($16,000.00). District Attorney Forfeiture funds will be utilized to cover the applicable fringe benefits associated with this project's employee(s) overtime, therefore there will be no impact to the General Fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #2580-2260-001-413000 (US Marshals - DA)]

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.

Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.

Result: Disruption of organized criminal activity in Webb County and along the Texas border. Click to View

12.

Economic Development

a.

Discussion and possible action to approve grant award first Allocation to Contract Number #61210003468 for the Community Services Block Grant Program (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2021, in the amount of ONE HUNDRED FORTY SEVEN THOUSAND FOUR HUNDRED EIGHTY TWO DOLLARS ($147,482.00) and authorizing the County Judge to sign all relevant documents. This Contract shall commence on January 01, 2021 and, unless earlier terminated, shall end on December 31, 2021 ("Contract Term") Community Services Block Grant Program (CSBG). All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will have no impact to the General Fund. [Requested by James Flores, Director of Economic Development Department & Community Action Agency; Account #2368-5170-3303000]

Issue: Approved funding or first installment for the Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for the program year 2021 in the amount of $147,482.00.

Solution: This Grant (CSBG) provides support to eligible elderly, disabled and low income residents of Webb County.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. Click to View

b.

Discussion and possible action to approve grant award to Contract Number #58210003406 for the Comprehensive Energy Assistance Program (CEAP) from Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2021, in the amount of ONE MILLION SEVEN HUNDRED NINETEEN THOUSAND FOUR HUNDRED FIVE DOLLARS ($1,719,405.00) and authorizing the County Judge to sign all relevant documents. This Contract shall commence on January 01, 2021 and, unless earlier terminated, shall end on December 31, 2021 ("Contract Term") Comprehensive Energy Assistance Program grant (CEAP). All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will not have impact to the General Fund. [Requested by James Flores, Director of Economic Development Department and Community Action Agency;Account #2362-5150-330300]

Issue: TDHCA has awarded Webb County Community Action Agency (WCCAA) $1,719,405.00 under the program grant Comprehensive Energy Assistance Program (CEAP) for the Program Year 2021.

Solution: The court approval will allow Webb County Community Action Agency to provide direct services to eligible low-income residents fo Webb County under the CEAP program.

Result: These funds are intended to assist eligible Webb County residents with up to 8 highest remaining calendar months of energy consumption. Click to View

c.

Discussion with possible action to authorize the submission of Webb County Adult Drug Court Program Year 4 of a 5 year Substance Abuse and Mental Health Administration (SAMHSA) Non-competing Continuation Grant Application, Grant No. TI-081059 in the amount of Four Hundred Thousand Dollars ($400,000) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant application does not require a cash match; thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Drug Court Program]

Issue: SAMHSA awarded a 5 year grant to the Webb County Adult Drug Court Program on 09/30/2018; however, the funding agency requires the yearly submission of a non-competing continuation application during fiscal year 3 of the grant and it is the intention of the Webb County Drug Court Program to continue to renew services under the grant during the 5 year term (2018-2023).

Solution: Authorize the submission of the SAMHSA Adult Drug Court Program Continuation application for Fiscal Year 2021-2022, Year 4.

Result: Webb County Drug Court Program will remain in compliance with SPOC, and with the submission rules and regulations set forth by the funding agency. Click to View

d.

Discussion and possible action to authorize the submission of a grant application completed and submitted by the Webb County Sheriff’s Office to the Bureau of Justice Assistance (BJA) for a State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.

Solution: Grant application to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2019 through June 30, 2020.

Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of its already incurred costs of detained foreign criminals incarcerated at the Webb County jail. Click to View

e.

Discussion and possible action to authorize the submission of a Fiscal Year 2022 Local Border Security Program (FY 22 LBSP) grant application as developed, written, and submitted by the Webb County Sheriff’s Office to the Office of the Homeland Security Grants Division (HSGD) in the amount estimated at $200,000 for peace officers' overtime and applicable fringe benefits to provide enhanced border security in the Laredo/Webb County area, and authorizing the Webb County Judge to execute all relevant documents, including the resolution; and any other matters incident thereto. This grant does not require a match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2741]

Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities’ economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.

Solution: Grant application to provide enhanced border security in Laredo/Webb County in order to fulfill State of Texas local border security program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.

Result: Enhanced/increased patrol and investigative capacity for certified peace officers working at the Webb County Sheriff’s Office. Click to View

f.

Discussion and possible action to approve the submission of a grant application to the Office of National Drug Control Policy for the continuation of a High Intensity Drug Trafficking Area (HIDTA) Grant estimated at $530,150 over the term of the contract. This formal request shall authorize the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in this grant. There is no cash match requirement for this grant; however, the District Attorney's Office requests additional funding in the form of cash match to cover expenditures in excess of the grant award. The cash match in the amount of $100,125 is requested each year through the county's budget process. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Contract Term: January 1, 2021 to December 31, 2021. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2592; Account #1001-1160-001-463903-025] Click to View

g.

Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, DEA Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice Drug Enforcement Administration [Fund #2592]. Available matching funds for this grant is $100,125.00. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025]

Issue: Current grant funding expired on December 31, 2020. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, employees working under said grant will not be paid after December 31, 2020.

Solution: Grant a 90-day payroll extension for employees working under this grant.

Result: The DEA HIDTA Task Force will be able to continue to disrupt the illicit drug traffic in Laredo and surrounding areas. Click to View

h.

Discussion with possible action to ratify the development, submission, and acceptance of the National Association of Counties CARES Act Funding - COVID-19 Rental Assistance in an amount not to exceed $422,573 Dollars based on formula allocation from the U.S. Department of Treasury. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Economic Development Director, James E. Flores]

Issue: COVID-19 has caused financial distress to many residents in Webb County. This has been accentuated especially in the cost of housing and rental properties.

Solution: To submit funding for Federal Emergency Rental Assistance to provide financial assistance for eligible Webb County Residents financially affected by the Coronavirus pandemic.

Result: Provide financial assistance to eligible Webb County residents struggling to make rental and utility payments. Click to View

i.

Discussion and possible action to approve the submission of a grant application to the Office of the Governor Public Safety Office Criminal Justice Division for a County Innovations Grant estimated at $250,000 over the term of the contract. The District Attorney's Office will utilize this funding opportunity to prevent, investigate, and/or prosecute the commercial sexual exploitation of people in Texas. This formal request shall authorize the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in this grant. There is no match requirement for this grant. All grant documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Contract Term: October 1, 2021 to September 30, 2022. [Requested by Isidro "Chilo" Alaniz, District Attorney]

Issue: There is a need for resources to address the issue of sexual exploitation in our community. Persons who have suffered abuse in childhood or adolescence are susceptible to being sexually trafficked or exploited. There is a need to train those involved in the criminal justice system on how to identify potential and current victims and stop the cycle of exploitation. The Office of the Governor of Texas has provided available resources through a grant opportunity to enhance awareness, intervention and prevention of this serious issue.

Solution: Authorize the submission of the grant application as set forth above to ensure that the District Attorney’s Office, CPS Court and 406th District Court may create a diversion program for potential and current victims of sexual exploitation.

Result: The District Attorney's Office will have the opportunity to receive additional resources to continue its work in identifying and fighting for victims of sexual exploitation. This will also result in a reduction of criminal activity related to sexual exploitation in our community. Click to View

13.

Fire Suppression & EMS Services

a.

Discussion and possible action to accept EMS County Assistance funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $7,693.00, to be utilized in the purchase of EMS supplies, training, travel, membership to professional/technical organizations, public education, uniforms, vehicle maintenance and equipment for all three stations of the Webb County Volunteer Fire Department, and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. [Account #2929-3140-357420-010]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Utilize monies for purchase of supplies, training, travel, uniforms, equipment and its maintenance.

Result: Properly stocked emergency units ready for response, and well-prepared personnel. Click to View

14.

Juvenile Probation Department

a.

Discussion and possible action to approve and authorize the execution of a one (1) year Emergency Power Generator Maintenance Agreement #2, between Webb County and Holt Cat for their Power Systems-Iron Pro Assurance Program for the Webb County J.J.A..E.P., commencing January 1, 2021 thru December 31, 2021 for the annual fee of THREE THOUSAND TEN DOLLARS ($3,010.00), and authorizing the Webb County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Gerardo Liendo, Director, Webb County JJAEP; Account #2827-245-001-443000-020] Click to View

b.

Discussion and possible action to approve and authorize the execution of a one (1) year Emergency Power Generator Maintenance Agreement between Webb County and Holt Cat for their Power Systems-Iron Pro Assurance Program for the Webb County Youth Village commencing January 1, 2021 thru December 31, 2021 for the annual fee of THREE THOUSAND TWO HUNDRED SIXTY DOLLARS ($3,260.00), and authorizing the Webb County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Gerardo Liendo, Director, Webb County Youth Village; Account #1001-2450-001-443000-020] Click to View

15.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public and/or donated as permitted by law.

Solution: Attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by State law.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Click to View

16.

Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1

a.

Discussion and possible action to authorize the purchase of one (1) Brother Network Scanner ($703.07), one (1) Lic., for Photoshop Elements ($93) and one (1) Adobe Sign for Business Lic. ($391.30); and to further authorize the funding source from the Technology Fund pursuant to Article 102.0173 of the Texas Code of Criminal Procedure. [Account #2009-2160-001-460105 (Minor Tools & Apparatus)]

Issue: We are short one scanner in the civil department and it's a high traffic department. We have the need of purchasing software to facilitate the online process of electronic signatures for our court procedures.

Solution: By approval of the Commissioner Court we would be able to proceed with the purchase of items listed above.

Result: We will continue to provide quality service to our constituents. Click to View

REGULAR AGENDA

Honorable Martin Cuellar, Sheriff

17.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers); and any other matters incident thereto. [Environmental & Gaming Enforcement]

	Acct. Number	Acct. Name	Request
From:	1001-1130-001-431007-015	Wage Classification Study	$14,259

To:	1001-1370-001-410030	Incentive Pay	$5,850
	1001-1370-001-410030-010	Incentive Pay CPO	$900
	1001-1370-001-413000-010	Overtime CBA	$848
	1001-1370-001-413000-005	Overtime Holiday CBA	$1,526
	1001-1370-001-414000	Longevity Pay	$1,836
	1001-1370-001-414030	Education Incentive	$2,699
	1001-1370-001-414040	Uniform Allowance	$600
			$14,259

Issue: Slots #1252 and #1331 were transferred to the Sheriff’s Office. Title changes, additional line items, and funding were approved by Commissioners Court (10.26.2020, item #17). A budget amendment (line item transfer) is needed to fund the difference in expenditures.

Solution: Submit a budget amendment that lists the difference needed for the slots and defines the categories of expenditures.

Result: Compliance with CBA contract stipulations. Click to View

Casa Blanca Golf Course

18.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6080-001-444001-005	Trees & Landscaping Chem	$20,000.00	$2,500.00	$16,131.50	$13,631.50
	7100-6080-001-444001-010	Trees & Landscaping fert	$20,000.00	$5,000.00	$20,000.00	$15,000.00
	7100-6080-001-444001-025	Trees $ Landscaping Sods/seeds	$5,000.00	$4,000.00	$5,000.00	$1,000.00
	7100-6080-001-456205	Training and Education	$3,500.00	$2,500.00	$3,500.00	$1,000.00
	7100-6090-001-443000-130	Repairs and Maint. carts	$7,000.00	$3,500.00	$6,257.00	$2,757.00
	7100-6125-001-432001	Professional Services	$25,000.00	$14,000.00	$14,000.00	$0
	7100-6130-001-458000	Administrative travel	$19,600.00	$15,000.00	$19,600.00	$4600
				$46,500.00
To:	7100-6080-001-443000-035	R&M Maint. Equipment	$14,219.77	$6,000.00	$830.37	$6,830.37
	7100-6080-001-443000-135	R&M Maint. Clubhouse	$5,000.00	$4,000.00	$(17.26)	$3,982.74
	7100-6080-001-443000-155	R&M Maint. Irrigation	$5,000.00	$5,000.00	$2617.30	$7,617.30
	7100-6080-001-461000-030	Materials & Supplies golf	$2,000.00	$3,000.00	$269.11	$3,269.11
	7100-6080-001-461000-045	Materials & Supplies main	$3,000.00	$2,000.00	$999.56	$2,999.56
	7100-6080-001-457005-005	Reimbursable Labor (Golf)	$35,6734.00	$26,500.00	$276,829.75	$303,329.75
				$46,500.00

Issue: Due to miscommunication the FY 2021 Budget for the golf course was adopted as the FY 2020 budget. The operations have grown significantly as has the different account needs. As a result the request above and attached will address these needs without an incremental funding request.

Solution: Transfer as requested above.

Result: There will be sufficient monies in these accounts to cover the needs of these specific accounts. Click to View

19.

Discussion and possible action to increase the funding for Pro Shop Merchandise Cos due to higher level of sales activity as follows; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

	Final FY 2020 Amended Budget	Current FY 2021 Budget	Requested FY 2021 Budget	Additional Amount
Merchandise COS Mens	$7070.00	$6400.00	$10000.00	$3600.00
Merchandise Cos Womens	$991	$1020.00	$1500.00	$480.00
Merchandise Cos Headwear	$5890.66	$4080.00	$10000.00	$5920.00
Merchandise Cos Shoes	$8949.34	$5000.00	$10000.00	$5000.00
Merchandise Cos Eqiuipment	$35049.00	$13600.00	$35000.00	$21400.00
Merchandise Cos Accessories	$13600.00	$6400.00	$15000.00	$8600.00
Total	$71,550.00	$36,500.00	$81,500.00	$45,000.00

Issue: Due to a miscommunication the golf courses' annual budget for fiscal year 2021 was not submitted timely and defaulted to fiscal 2020 budget. Casablanca Por shop has been selling significantly more goods than budgeted in fiscal year 2020 continuing into fiscal year 2021. The numbers above show final sales for FY 2020 and for the past three months into FY 2021. FY 2020 total was $77,476.00. FY 2021 currently were at $37,500 tracking close to $130,000.00 in sales for FY 2021. Nearly 48% of 2020 sales budget has been fulfilled. For the first quarter in 2021 we have nearly fulfilled the entire FY 2021 sales budget. In order to support the increased sales level, the following additional $45,000.00 are requested for merchandise cost of sales.

Solution: Adopt the amended budget as shown above.

Result: Budget amendments above will allow us to procure the cost of sales inventory needed to properly stock the golf course Proshop. Click to View

20.

Discussion and possible action to increase funding for Food and Beverage Cost of Sales due to higher level of sales activity; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Food Cos	Final FY 2020	Current FY	Requested FY 2020	Additional Amount
	$47,654.00	$38,400.00	$60,000.00	$21,600.00

Issue: Due to a miscommunication the golf courses' annual budget for fiscal year 2021 was not submitted timely and defaulted to fiscal year 2020. Food n Beverage sales has been significantly higher than expected and continue to grow. We are asking for an additional $21,000.00 in funds to be able to meet sales demand in 2021.

Solution: Adopt the Additional budget listed.

Result. We will have enough monies to procure the necessary items needed for Food n Beverage department. Click to View

21.

Discussion and possible action to rescind prior action taken by Commissioners Court on December 14, 2020 authorizing Purchasing agent to seek competitive proposals, and further approve a forty-eight (48) month operating lease agreement between E-Z-GO Division of Textron, Inc. (Buy-Board #611-20) and Webb County for an amount not exceed $86.47 per month for seventy-five (75) electric golf carts for use at Casa Blanca golf Course and in accordance with Texas local government code Sub-Chapter F Cooperative purchase programs; Section 271.101 and 270.102 and to further authorize the County Judge to sign and execute the lease agreement and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Issue: The golf course is experiencing higher volume in rounds and in need for more golf carts. Currently, there are 48 carts on hand of those only 42 are in operation and 6 are on repair status. We have the need and the opportunity to replace the entire fleet of golf carts with 75 new ones with a new fleet.

Solution: Authorize the execution of a forty-eight (48) month operating agreement under a State cooperative contract which has met all the competitive bidding requirement of the State of Texas.

Result: The golf course will have enough carts to facilitate the demand in increased rounds of golf and to better serve bigger tournament demands and improve the quality of life for the Webb County residents. Click to View

Economic Development

22.

Discussion and possible action to approve the funding for part-time slot #1216 to full-time Food Service Worker/Food Transporter within the Community Action Agency Meals on Wheels program in the amount not to exceed $16,000; with additional action to approve the budget amendment necessary to the payroll line items within Fund 2371; and any other matters incident thereto. [Account #1001-1130-001-431007-005 (Operational Payroll Reserve)]

Issue: With the ongoing pandemic, there has been an increase for food preparation and home delivery services for Webb County.

Solution: Provide a full-time employee to the program in an effort to meet the overwhelming demands for food services.

Result: Increased accessibility to food services that currently have a 100+ waiting list. Click to View

Fire Suppression & EMS Services

23.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3140-001-461000	Materials & Supplies	$4,500	$860	$3,324.92	$2464.92
	1001-3140-001-464010	Dues & Memberships	$3,000	$325	$325.00	$0.00
				$1,185
To:	1001-3140-001-456205	Training & Education	$315	$1,185	$315.00	$1500.00

Issue: Volunteer Firefighter will be attending training at La Casita Fire Academy, Spring 2021. There are insufficient funds in the training line item.

Solution: Transfer funds from the Dues and Materials & Supplies line items.

Result: Fund availability for payment of fire academy at La Casita for volunteer firefighter. Click to View

Human Resources

24.

Discussion and possible action to update Attachment A, Positions Excluded from Civil Service, and any matters incident thereto.

Issue: Attachment A, Positions Excluded from Civil Service, is outdated. Some positions and slots have new titles and do not reflect their present responsibilities and position.

Solution: Revising Attachment A will update the positions and slots to truly reflect what is presently in place.

Result: Attachment A, Positions Excluded from Civil Service, will reflect what is presently in place. Click to View

Auditor

25.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund to cover prior year major open purchase orders, and any other matters incident thereto. [Fund 1001]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1130-001-431007-025	Contingency Reserve		$50,000.00
	1001-1130-001-431007-010	Operational Reserve		$360,698.7
		Total		$410,698.74
To:	1001-1100-001-443000-255	Repairs & Maint. Justice	$75,000.00	$14,500.00	$44,152.00	$58,652.00
	1001-2180-001-470000	Capital Outlay	$0.00	$187,744.00	$0.00	$187,744.00
	1001-2260-001-432001	Professional Services	$25,000.00	$13,203.72	$19,777.00	$32,980.72
	1001-2450-001-470000	Capital Outlay	$0.00	$177,703.00	$0.00	$177,703.00
	1001-3010-001-460140	Fire Arms & Ammunition	$70,000.00	$6,308.02	$70,000.00	$76,308.02
	1001-3150-001-460140	Fire Arms & Ammunition	$4,000.00	$11,240.00	$3,260.00	$14,500.00
		Total		$410,698.74

Issue: Line item transfer is needed to cover major prior year open purchase orders that have been carried over to FY-2021 for goods or services that have not been received.

Solution: With court approval of line item transfer, expenses for purchase orders will be covered for the remainder of the fiscal year.

Result: There will be sufficient funds to cover payment for goods and services. Click to View

Elections

26.

Discussion and possible action to approve the execution of an upgraded Field System Software Maintenance, Warranty and Oracle sublicense Support agreement between Webb County and VOTEC Corporation (VOTEC Election Management and Compliance Systems) in the amount of Forty-Five Thousand Seven Hundred Nineteen Dollars and Ten Cents ($45,719.10) with the Oracle sub-license, plus the sum of Twelve-Thousand Two Hundred Forty Dollars ($12,240.00) for the Field System Software Support for a combined total of Fifty Seven Thousand Nine Hundred Fifty Nine Dollars and Ten Cents ($57,959.10). The payment is for the 10/01/2020 thru 09/30/2021 fiscal year support coverage period, and to approve by order a discretionary exemption in accordance with the Texas Local Government Code, Section 262.024 (Discretionary Exemptions)(a.)(7) an item that can be obtained from only one source and to further authorize the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1110-001-443000-035 (General Fund-Elections Administration Repairs & Maintenance Equipment)] Click to View

Engineer

27.

Discussion and possible action to approve the closeout and release of retainage in the amount of $3,750.00 to Rizuma Construction, L.L.C., (Purchase Order #2020-00006572) for ITB #2020-006 Webb County Court at Law No. II Renovation Project; and authorize the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)]

Issue: A request was made based on the process to be named a Judicial Court of Excellence. The previous layout and a proposed layout was reviewed by state officials on September 18 and 19 to 2019.

Solution: Funds were approved by Commissioner Court on August 26, 2019 (Item #35). Initiate ITB #2020-006 and select and approve lowest and responsible bidder.

Result: The proposed new layout complies with the following categories that define a Judicial Court of Excellence; Governance, Court Operations and Access & Fairness. Click to View

Information Technology

28.

Discussion and possible action to allocate $50,000 quarterly, from the Operational Reserve (#1001-1130-001-431007-010) in order to purchase new computers for county offices based on the survey preformed by Information Technology during the last budget cycle; and any other matters incident thereto. [Account #1001-1130-001-460105 (Minor Tools & Apparatus)]

Issue: The IT department conducted a survey in reviewing which county computers needed to be replaced on a necessary basis.

Solution: Transferring $50,000 quarterly will fund the necessary $200,000 needed to replace these computers.

Result: County departments will be up to date with computers for their offices. Click to View

Purchasing

29.

Discussion and possible action to authorize a discretionary exemption under the Texas Local Government Code Section 262.024(a)7 to utilize landfill services with the City of Laredo as a sole source to dispose of residential and non-residential waste for the remainder of the fiscal year ending September 30, 2021 and any other matters incident thereto. [Account #2007-7160-001-441405 (Landfill Fees)]

Issue: The Road and Bridge Department will be utilizing the City of Laredo as a sole source to dispose of residential and non-residential waste. The projected cost for the remaining fiscal year will exceed $50,000.00.

Solution: Approve a discretionary exemption as per State law for sole source use as recommended by the Purchasing Agent.

Result: The Purchasing Agent will proceed with the issuance of a Purchase Order that will cover the services provided by the City of Laredo. Estimated cost for remaining months is $60,800.00. Click to View

30.

Discussion and possible action to award Invitation to Bid (ITB) No. 2021-004 “Mirando City Water Well - Transmission Main” (TXDCBG #7219095) to the lowest and responsible bidder RG Enterprises, LLC dba G&G Contractors in an amount not to exceed $336,012.80 and to further authorize the County Judge to sign and execute the construction contract and any other matters incident thereto. [Account #3523-7230-001-470000 (TDA7219095 Mirando WtrSwr Improv-Construction In Progress-Administration-Capital Outlay)]

Issue: The Mirando City Water Supply Corporation has had numerous "deficiency findings" by the Texas Commission on Environmental Quality. Grant funds were secured to correct the deficiencies and plans and specs were completed by the project engineer. Commissioners court authorized the solicitation of formal bids for this project based on those construction documents.

Solution: Consider awarding to lowest and responsible bidder RG Enterprises, LLC dba G&G Contractors. A total of 7 bids were submitted by deadline and publicly read aloud and recorded into the record by the Purchasing Agent.

Result: Authorize the civil legal department to prepare and execute the construction contract to the awarded firm and further authorize staff to issue the notice to proceed once the necessary bond and insurance requirements have been met. Click to View

31.

Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) No. 2021-002 “General Engineering Services for Rehabilitation of the Welch Road Bridge” to the highest ranking firm Porras Nance Engineering and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional service agreement and all necessary fees and any other matters incident thereto.

Company Name	Rank
Porras Nance Engineering	1
Premier Civil Engineering LLC	2
Braun Intertec Corporation	3
Saxon Loomis Consulting Group	4

Issue: Commissioner Court authorized the Purchasing Agent to publish Requests for Qualifications for a qualified engineer /firm to develop plans, specifications and estimates for the reconstruction / rehabilitation of the Welch Road Bridge.

Solution: Four (4) sealed proposals were received and recorded into the record during a public bid opening; the scoring committee ranked the proposals and is recommending award to the highest-ranking firm.

Result: Award to the most qualified firm and authorize Civil legal staff to negotiate the terms and conditions of the professional service agreement for final Court approval. Click to View

Commissioners Court Administrator

32.

Discussion and possible action to record into the Commissioners Court minutes the District Clerk's certification of the appointment of Mr. Rafael Pérez, CPA as County Auditor for Webb County, Texas, pursuant to Texas Local Government Code §84.003(b) and 152.031 (b). Click to View

33.

Discussion and possible action to authorize Civil Legal Division to negotiate and finalize a monthly lease agreement with the U.S. Attorney’s Office for the Southern District for up to five (5) parking lot spaces at the county parking lot located at the corner of Washington and Convent St.; monthly rate and terms to be approved by the court; and any other matters incident thereto.
Click to View

34.

Status report by Project Architects on the proposed plans, specifications and project cost estimates for the remodeling/ reconstruction to County building located at 1300 Chicago Street (Old Juvenile Detention Center) for use as an Adult Detox Facility with discussion and possible action to allocate additional funding if necessary, to cover the total estimated project cost and to further authorize the Purchasing Agent to publish a Competitive Sealed Proposal and any other matters incident thereto. [Account #3902-7230-001-474501 (Juv. & Adult Rehab & Detox Fac Series 2020 -- Construction in Progress)]

Issue: Project Architects (Redline Architecture, Inc.) has finalized the construction documents for the renovations to the building located on 1300 Chicago Street (former Juvenile Detention Center) and has completed an opinion of probable cost for review by Commissioners Court.

Solution: Finalize the approval of the proposed design and floor plans and allocate additional funding if necessary, based on the opinion of probable cost and further authorize the Purchasing Agent to start the solicitation process based on the construction documents presented by project architect to include any changes authorized by Commissioners Court as a Competitive Sealed Proposal.

Result: The solicitation process will start immediately after Commissioners Court gives approval on final construction documents/plans presented by project architect subject to any changes requested by Court through formal action. Click to View

35.

Discussion and possible action to extend the removal of online fee service charges on taxes assessed by the Webb County Departments which was approved by Commissioners Court on November 16, 2020; and any other matters incident thereto. Click to View

36.

Discussion and possible action to enter into an Interlocal Agreement with the Laredo Housing Authority to accept a Payment in Lieu of Taxes payment in the amount of Three Hundred Seventy-One Thousand Nine Hundred Thirty-Three Dollars and Ten Cents ($371,933.10) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. Click to View

Honorable Tano E. Tijerina, Webb County Judge

37.

Dissuasion and possible action to enter into an MOU with Coastal Bend Regional Advisory Council (CBRAC) for the purpose of purchasing an AMBUS in the estimated value of Two Million Dollars ($2,000,000) to be utilized during mass casualty incidents in our region. Webb County match is Two Hundred Thousand Dollars ($200,000.00); and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Click to View

Closed Session/Executive Session

38.

Discussion and possible regarding the claim of Amanda Ferdin arising out of a motor vehicle accident involving a county vehicle which occurred on June 17, 2020 and any other matters incident thereto. [Closed Meeting/Executive Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney] Click to View

Presentations

39.

Presentation by Census Partnership Specialists regarding the 2020 Census and thanking Webb County for their support. [Requested by Commissioner Precinct 2, Rosaura "Wawi" Tijerina]
Click to View

40.

Communications

41.

Adjourn

The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF JANUARY, 2021

By: ______________________________

Melinda Mata
Court Administrator

CERTIFICATION OF NOTICE AND POSTING

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ____ day of January, 2021 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF JANUARY, 2021

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS

BY: ______________________________________________

Margie Ramirez-Ibarra, County Clerk