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Meeting Date:	04/12/2021
RFP for 125 Cafeteria Plan 3rd Party Administrators
Submitted for:	Samantha Sanchez	Submitted By:	Samantha Sanchez
Department:	Risk Management

Subject:

Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals for all vendors related to 125 Cafeteria Plan 3rd Party Administrators in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services)(d.); and any other matters incident thereto.

Issue: Mr. Randy McGraw, HUB International Texas, Consultant for Webb County is working with Risk Management and the Purchasing Agent to prepare a comprehensive proposal package for solicitation for a 125 Cafeteria Plan 3rd Party Administrator.

Solution: Authorize the Purchasing Agent to solicit competitive sealed proposals for 125 Cafeteria Plan 3rd Party Administrator for Webb County.

Result: With the consent of the Commissioners Court and in the best interest for Webb County, proceed with scheduled posting of sealed proposal as recommended by the Webb County Purchasing Agent and Risk Manager to secure competitive proposals for consideration by the governing body.

Background:

Our current third party administrator is (National Plan Administrators/Benebridge), their main function is to disseminate employee data to all our current vendors and to make sure that whichever plan an employee chooses is sent to each provider for enrollment and a Salary Reduction Agreement is generated and signed by the employee. Our current providers are Aetna for (Medical/Dental/RX/Vision), MetLife for (Term Life, Dependent Life, Accidental Death, Accidental Insurance & Critical Illness) Humana for (Cancer / Heart-Stroke) Sunlife for Short Term & Long Term Disability, AirMed for (Air Evac).
They also administer the Section 125 (Cafeteria plan) for the county, which takes place every year giving all current employees a chance to modify and enroll in the following years benefits. After enrolling employees received a S.R.A (Salary Reduction Agreement) which needs to be signed giving authority to the County to deduct for selected benefits. The Section 125 plan provides employees with an opportunity to receive certain benefits on a pre-tax basis. They also administer the Flexible Spending Account (FSA’s) which allows the employee to elect a certain amount of money to be deducted evenly throughout the year from each paycheck on a pre-tax basis and put into their FSA account. They can then use the funds to pay for eligible expenses related to Medical and Dental and other related expenses in the form of a reimbursement claim form.

Previous Court Action:

N/A

Fiscal Impact

Budget Account Number:	6100-1090-001
Funding Source:	432057
Balance:	$16,407.00
Financial Impact:
6100-1090-001-432057 Cafeteria Administration