Discussion and possible action to award Invitation to Bid No. 2021-011 “Mirando City Water Well Project-Phase II” to the sole bidder Alsay, Inc. for base bid totaling $366,860.00, subject to approval of this contract by Texas Commission for Environmental Quality (T.C.E.Q.), to drill and complete Mirando City water well No. 4, and expressly made subject to water well No. 4, certified of producing a minimal acceptable water flow rate of thirty-five gallons per minute (g.p.m.), as certified by the project engineer and approval by (T.C.E.Q.) If Water Well No. 4, is not capable of producing the minimal water flow rate, then in that event, Webb County shall have the right to exercise Option “A”, to drill one (1) additional water well by using Option “A”/Alternative bid No. five (5), and adding an additional contract amount of $275,740.00 for a total possible total award amount of $642,600.00 (Base Bid (Well #1) + Option “A” Alternative Bid for Well #2). Option “A” will only be used if water well No. 4, meet the minimal 35 g.p.m. water flow rate and/or T.C.E.Q., requirements. In such event, Webb County, reserves the right to determine if g.p.m. water flow rate produced by well #4 is sufficient then in that event Option “A”/Alternative bid for well #5 ($275,740.00) will not be required and authorizing the Webb County Judge to execute and sign all relevant documents of the construction contract contingent upon final approval by TCEQ and any other matters incident thereto. [Account #3523-7230-001-470000- Capital Outlay]
Issue: Commissioners Court authorized the Purchasing Agent to publish a formal invitation to bid for the Mirando City Water Well Project. Solicitation closed on July 8, 2021, at 10 a.m. Bids package was viewed by 13 vendors. Only one bid was submitted.
Solutions: Award as recommended by Staff and Project Engineer to sole bidder Alsay, Inc. Contractor currently has multiple water well improvement projects with San Antonio Water System, and the City of Buda, and Pattison, Texas.
Result: Secure authorization to award and execute the construction contract contingent upon final approval of TCEQ. |